Accounts Payable Accountant
Virtuzone UAE FZ LLC
Total years of experience :19 years, 0 Months
Responsible for daily tasks such as invoicing, receiving and recording of payments from clients, preparation of Statement of Accounts, following up on oustanding invoices and rejected payments, monitoring the fully paid invoices and providing for the clearance to process.
Responsible for running and analyzing Receivables Ageing Report
Accomplishments :
Was able to handle the task of the Cashier effectively amidst the risk and the great responsibility attached to it.
Was able to effectively and efficiently manage and control decision-makings in the absence of the Finance Controller and Property-Leasing Manager.
Was able to immediately resolve Ejari system error thru constant coordination with ERES support especially for contracts that requires urgency.
Was able to maintain the accounts of various property owners in an efficient and effective manner.
Detailed Duties:
Acting on behalf of the leasing/sales manager and finance controller during their absence, be it for an emergency leave or annual vacation (regularly update them thru e-mails and await their further instruction in case of major decision-making).
Receipt of cash or check payments for rentals and maintenance services rendered to tenants and landlords including the issuance of receipt voucher.
Safe-keeping of received checks until concerned payees collect the same from the office.
Release of checks to respective payees or deposit rental payments on the landlords’ account accordingly.
Sorting and filing of accounting records including receipt and payment vouchers, bank statements, maintenance contracts, maintenance invoices.
Data entry using Peachtree Accounting Package for issuance of maintenance invoices and recording of receipts.
Issuance of invoices to the customers and follow-up for immediate payment.
Control of payment of invoices submitted to the company by attaching pre-approved quotations and LPOs and re-checking of receipts due for reimbursement.
Composition of correspondences to tenants, landlords, banks, maintenance contractors and suppliers, ei: LPO, quotation, notice to tenants, NOC.
Reservation of flight bookings for employees and company owner.
Assist prospect lessee in booking property for him/her.
Administers contract signing of tenancy agreement, timely payments, and overall coordination with the Tenants in securing final submission of documentation required to support the tenancy contract.
Notify and claim Tenant’s payment on the contract due for renewal.
Filing of lease agreements and tenant/landlord correspondences.
Coordination of maintenance works to be done in the leased apartments; between tenant and maintenance contractor
Other duties and responsibilities which management may require performance from time to time.
Accomplishments:
Was able to carry out two job functions without sacrificing its accuracy and integrity.
Detailed Duties:
Issues warehouse receipt and warehouse charge, for every item received and issued by the branch, to and from the supplier, other branch, service center and/or customers, respectively
Issues sales invoice and warehouse charge to the customer, as supporting documents for every sale made.
Updates sales and inventory ledgers in the computer.
Checks the application form of every on-installment basis customers, the completeness of both the information about the applicant and other legal requirements.
Administers contract signing of sales contract to support the contract agreement.
Prepares the sales contracts for notarization.
Monitors the flow of stocks and makes immediate requisition of stocks before it runs out.
Ensures that contemporary records are kept, ensuring proper order of documents and promoting an organized filing system of the office
Assists walk-in customers’ needs.
Ensures the timely preparation and submission of monthly reports or by-request reports.
Accomplishments:
Was able to reconcile, update and make necessary adjustments for the accounts of plan holders.
Able to set up a systematic procedure in monitoring and reconciling the payment collections from the plan holders.
Was able to properly coordinate with concerned superiors regarding the pre-terminated plans.
Detailed Duties:
Receipt of installment payments in cash or collections from all the active plan holders of La Union Branch.
Deposit daily all cash and check collections to Rhine Plan Corp.’s designated depository bank.
Timely preparation and transmittal of Daily Sales and Collection Report together with the required attachments of Official Receipts and other documents. Note that the updating of the OR System shall be initiated by RPC MIS via extraction of diskettes.
Take charge of all plan holder queries, which include but not limited to, claims and benefits, insurance and other plan servicing related functions and relaying or coordinating these matters to RPC Makati-Head Office.
Other duties and responsibilities which management may require performance from time to time.
Accomplishments:
Was able to carry out accounting functions with less supervision.
Detailed Duties:
Audits the daily sales using the output produced from the (POS) point of sales registers and undertake the corresponding action for any discrepancy discovered.
Monitors and summarizes weekly disbursements of the branch and requests for the replenishment of the petty cash fund.
Reviews the validity of official receipts attached in the vouchers.
Responsible for the cash management by conducting cash counts and comparing sales with the deposits.
Responsible for the inventory management
Monitors the transfer of merchandise goods from/to the assigned branch to/from other branches and prepares stock discrepancy report for any quantity difference.
Monitors, evaluates and reviews daily, weekly and monthly store reports, ensuring timely submission.
Conducts physical inventory as per company cycle or as needed.
Assists operations - sales department in verifying the correctness of products' selling price.