Manager - HR/Admin
Jobsway
Total years of experience :5 years, 3 Months
➢ Manager - HR/Admin (05 August, 2013 - Till Date)
Jobsway, Bhayander -East
✓ Job Profile: -
• Heading the Department of HR & Administration with overall responsibility of developing and managing the human resources.
• Handling recruitment for the below sectors: 1. Engineering
2. Jewellery
3. Shipping
4. Facility Management
5. Manufacturing
6. Information Technology
7. Steel & Plant
8. Hotel & Restaurants
9. Chemical
• Major Position Handled: 1. VP - Sales
2. Operation Manager
3. Accounts Manager
4. Technical Support Engineer
5. Technical Sales Engineer
6. Sales Manager
7. Business Manager
8. Manager - R & D
• Ensuring proper maintenance of all personnel and HR related documents.
• Managing general administration matters.
• Drafting HR Policy, Job Profiles etc.
• To train office assistant on regular basis so that they are in tune with company's policy and standards.
• Delegation of duties to office staff and housekeeping.
• Inventory control.
➢ Manager - HR/Admin (17 September, 2012 - 31 July, 2013)
J N J Associates, Bhayander -West
✓ Job Profile: -
• Heading the Department of HR & Administration with overall responsibility of developing and managing the human resources.
• Managing general HR practices such as recruitment, staffing, performance management system, staff orientation, development and training, compensation and benefits administration.
• Ensuring proper maintenance of all personnel and HR related documents.
• Managing general administration matters.
• Drafting HR Policy, Job Profiles etc.
• To prepare system procedure in consultation with management for the company.
• To train office assistant on regular basis so that they are in tune with company's policy and standards.
• Meeting clients and generating leads.
• Delegation of duties to office staff and housekeeping.
• Inventory control.
• Maintain petty cash and maintain records of petty cash.
➢ HR/Admin. Executive (24 May, 2010 - 14 September, 2012)
Innovocean Maritime Pvt. Ltd. (Sister concern of Coastal Marine Construction Engineering Ltd, Mira Road)
✓ HR Job Profile: -
• Recruitment Formalities: a. Searching resumes from naukri search as per company
requirement.
b. Making Cold calls.
c. Scheduling interview and taking HR Round.
d. Preparing offer letter and salary break up sheet.
e. Coordinating with the employee one day prior to his joining date and confirming his joinee.
• New Joining Formalities: a. Preparing employee file, appointment letter, & familiarisation form.
b. Updating the employee details in master sheet, new joinee details.
c. Briefing HR Policy and introducing to HOD and other employees.
d. Making new employee familiar with Innovocean mail system.
e. Intimating IT to create login ID and password for server and access to internet.
f. Issuing company mobile and laptop (as applicable)
• Left Employee Formalities: a. All formalities of Left employee from the resignation date till the full & final Settlement.
b. Deletion of name from SAT C registration.
• Leave Records: a. Updating of leave and comp off records in excel and leave card.
b. Maintaining leave application form.
c. Calculation of CL & PL.
d. Submitting monthly leave status and comp off status to accounts department.
• Maintaining Daily and monthly attendance register
• Submitting monthly attendance register to accounts department for preparation of pay roll.
• Issuing Appraisal form to the employee and coordinating with HOD for the same.
• Maintaining late coming record and deducting the leave/salary as per the HR policy of the company.
• Maintaining all HR and Administration files.
✓ Admin Job Profile:-
• Handling Administration Duties: a. Repairs & Maintenance.
b. Cleanliness
c. Bill processing.
d. Deduction of Personal call charges from salary.
• Preparation of PO, Indent & comparison of admin related requirements.
• Maintaining stationary (peripherals, cartridge and tonner) inventory & purchase of the same.
• Maintaining inventories of (mobile, computers, printers, laptop, datacard, keys etc)
• Issuing mobile. Laptop & datacard and maintaining issuance letter for the same.
• Maintaining insurance record, adding, and deletion of name from the GPA Policy. Cordinating with insurance person and accounts department.
• Certification of invoices related to communications of office & stationary
• Renewal of Shop & Establishment License.
• Proper certification of cash vouchers (lodging, food allowance, communication allowance, travelling & conveyance etc) submitted by operational staff.
• Preparing weekly Saturday roster.
• Stenography work required by HOD.
• Inviting quotations and finalising the tenders for making visiting cards for the employees. Maintaining records of the same.
• Delegation of duties to office boy regarding bank work, photocopy of documents, submission of documents at various government departments, etc.
• Maintaining outward courier register.
• Coordinating with IT dept for system related problem.
• Scheduling internal meeting and Preparing minutes of the meeting.
• Arranging means of travelling like cab and booking tickets of train and flight.
✓ Technical Assistant Job Profile: -
• Coordination between the crew, crew family and relatives etc for the sunked vessel.
• Preparing and maintaining the record of personnel safety items and Issuing the receipt for issuance of personnel safety items to the crew.
• Assisting crewing department (documentation and joining formalities), operation (documentation and mail correspondence) and technical department.
• Assisting in ISM Audit for ABS and Indian DOC.
• Supplying provision on vessel as per the company budget.
• Negotiating with the vendors for discount on provision amount.
• Maintaining ROB of provision of the vessel and monitoring the same.
• Delegate logistic duties to Operation Executive for timely delivery on vessel.
• Maintaining vessel call record of satellite number and local numbers.
• Attending and solving all the query related to technical and service providers of SAT C, Mini M and FBB of the vessel.
• Handling EPIRB Registration, SAT C & SSAS Activation.
• Documentation and coordination with Tata Communication and DG Com for LRIT testing.
• Certifying the invoices of provision and traffic charges.
• Coordinating between vessel and office staff.
• Preparing and Maintaining the documentation for the vessel MV Logos Searcher which capsized and sank on 22 January, 2011.
• Preparing Dock Pass letter and bonafied letter required by port officers.
❖ Any other duties as directed by Management
➢ Back Office Co-Ordinator (12 May, 2007 - 22 Feb, 2008)
Orion Marketing, Dadar (DSA of Bajaj Auto Finance Ltd.)
• Co-Ordinating between Credit department, Dealers & Executive.
• To attend all the telephone calls in a courteous & professional manner for all the Customers.
• Verifying the Application, documents & agreement (Telephonic & Written)
• To provide relevant information about Schemes & Documentation to customer.
• Keeping track of the revenue generated.
• Diploma in Labour Law & Labour Welfare (2012)
• Master of Commerce (Management) (2011)
• Bachelor Of Commerce (March, 2007.) • Account Assistance (Tally 7.2)