Executive Assistant to CEO
Patriot Conceptions
Total years of experience :6 years, 4 Months
- Utilize various Zoho apps within the Zoho suite for customer relationship management, analytics, and administrative tasks. Maintain administrator access due to proficiency in daily use across the entire Zoho suites.
- In charge of calculating and depositing the weekly payroll for overseas staff.
- Interview, select, and recruit students from universities across California and the whole US to represent Patriot Conceptions, arrange their meetings with potential surrogates, and help them through their FET and MCV visits to clinics.
- Coordinate overall office operations, including administrative tasks, ensuring a smooth workflow.
- Manage travel arrangements and bookings for surrogates' embryo transfer, medical clearance visits, and other related appointments.
- Oversee the physical office located in Costa Mesa previously and currently in Irvine
- Helped lead a fast-paced international relations team, fostering football connections throughout Europe as well as other National Associations across the World;
- Collaborated seamlessly between respective departments of AFFA, UEFA and FIFA, ensuring effective cross-functional cooperation.
- Proactively followed up with different departments that undertook projects, ensuring streamlined communication and progress tracking on projects.
- Meticulously monitored and timely updated visas, passports, additional travel passes for the athletes, coaches, and medical team and rehabilitation staff, guaranteeing smooth arrangements and compliance in compliance with UEFA and local regulations.
- Managed executive-level meetings, prepared agendas, managed conference logistics and rooms, ensured smooth proceedings.
- Maintained confidentiality and handled sensitive information discreetly in all interactions.
- Edited documents, including public and press speeches, presentations, and communications for the General Secretary.
- Worked in office even during the COVID pandemic, then switched to hybrid when going out was forbidden by the government, and helped to smoothen going hybrid for the whole organization which was a first for us ever.
- Conducted research, compiled data, and generated reports necessary to support decision-making.
- Coordinated inter-department projects and ensured thorough follow-up for timely completion of the
- Worked hand in hand with and alongside the Protocol team in coordinating flawless on-site support, contributed to coordinating events, and checked Skyboxes allocated to the VIP and the VVIP level government authorities and other individuals attending the event.
- Orchestrated exceptional experiences for distinguished guests in a high-profile, dynamic environment.
- Oversaw conference room setup/takedown, managed floor access, provided superior organizational support, and actively engaged in event planning.
- Ensured seamless protocol execution.
- Managed logistics, coordinated events, and executed efficient conference room setup/takedown.
- Actively contributed to local event planning, maintained confidentiality, and adapted to last-minute changes, fostering team recognition and success of the event.
- Facilitated seamless communication and coordinated events as a contractor interpreter and stage manager.
- Provided linguistic support in a fast-paced environment, ensuring effective communication between teams and participants.
- Managed stage logistics, including conference room setups, takedowns, catering coordination, and last- minute changes.
- Contributed to event success through adaptability, strong interpersonal skills, and discreet leadership, emphasizing quality and attention to detail.
- Led accreditation processes for events at Azerbaijan Table Tennis Federation from January to April 2015.
- Oversaw logistics related to accreditation, ensuring flawless execution in a dynamic environment.
- Coordinated site support, handled office requirements, and integrated new hires seamlessly.
- Actively engaged in local event planning and executed employee engagement activities.
- Maintained confidentiality and adhered to internal controls, playing a key role in policies and procedures implementation.
- Greeted and escorted clients and guests, providing superior client service.
- Demonstrated adaptability to last-minute changes and physical demands, showcasing a commitment to achieving accreditation excellence.
Volunteered in organizing and holding The Baku International Humanitarian Forum that was held in ADA University. Diploma evaluated in the US by the Academic Evaluation Services, Inc. Diploma and transcript translated into English and notary authorized, available upon request.
Diploma translated and notarial authorized version.