Human Resource and Administrative Assistant
Jerry Varghese Global
Total years of experience :8 years, 11 Months
Support and Assist in managing the Human Resource and Administrative requirement of the Department
• Administer Recruitment Process from screening candidates including preliminary interview and pre-selection of qualified candidates
• Successful handling and updating Human Resource database; (e.g. new hires, vacation and sick leaves, OT reports)
• On Boarding Process: Employee Information including Company Policy Orientation
• Off Boarding Process: Successful processing of Employees End of Service Benefits (Resigned/ Terminated/ Leave Balances)
• Successful in Monitoring, Administering and Facilitating Employee Documents relative to expiration and renewal
• Successful Payroll Preparation including attendance / leave monitoring/ calculation and formalities
• Successful monitoring and coordination regarding Employee Performance Evaluation processwith department heads
• Successful preparation and updates Company Policies and Procedures
• Successful administration and writing of Job Description
• Successful advisory to Department Heads on Human Resource issues relative to UAE Labor Law.
• Prepares Memorandum for dissemination required by Management
• Successful coordination of Employee training required by Business Partners
• Successful handling of Employee welfare and counseling and solving employee conflicts
• Successful processing of employees’ requests by providing relevant employee information including but not limited to Issuance of Termination Notice/ Handling of Resignation Notice/ Transfer Letter/ Increment Letter
• Successful Processing of staffs and labors Bank Account opening
• Employee Documents Filing
• Successful administration and management of Company Legal Documents
• Successful administration of Company owned vehicles and other properties renewals including Salik load and balances
• Successful collation of Insurance packages and rates (health, fleet, building workers comp etc.)
• Successful monitoring of stationary inventory including replenishment of stocks
• Successful monitoring of Office utilities bills
• Process to request Department’s Petty Cash requirement including monthly expenses report
• Successful monitoring and updating of vendor information (Quotations)
• Performs reception duties such entertaining guests, answering and directing phone calls to the right person, managing incoming and outgoing courier services, manage to arrange the conference room for meeting and handling the schedule of drivers.
Support and Assist in managing the Human Resource and Administrative requirement of the Department
• Successful facilitation of recruitment and selection activities including Job Postings; candidates screening; initial interviews; exam; candidates short listing; and scheduling for next level of process.
• Ensures completion of pre-employment requirement such as reference check, medical examination
• Preparation of employment contract, compensation package and job description for acceptance.
• On Boarding Process: Employee Information including Company Policy Orientation
• Successful creation, maintenance and updates of employment records and information.
• Handles and Update HR database; (e.g. new hires, attendance monitoring, vacation and sick leaves, OT reports) including assistance in payroll preparation
• Assist in payroll preparation
• Ensures accuracy and timeliness for submission of employee registration; remittances to Government Agencies and to Group Life Insurance for coverage
• Successful monitoring of employment contracts and status for action - employee subject for probationary and or employment regularization.
• Successful management of 201 File (Individual files)
• Administer in Issuance of Termination Notice and Handling of Resignation Notice
• Successful handling and facilitation of employee’s performance evaluation reports semi - annually and annually performance review including its consolidation of performance results.
• Successful in facilitating training course and development activities including coordination of schedules, sourcing of venues and other logistical requirements such as visual aids, handouts.
• Conducts documentation of the success of training sessions and workshops
• Keeps, updates and maintains employee training records for effective monitoring of developmental progress of the employee
• In charge of organizing staff events such as annual party, team building etc.
Work Description:
HR Function
Recruitment & Placement
In charge of applicant screening, preliminary interview and selection of qualified job candidates
Conducts Orientation to new employees by providing onboarding information slides; reviewing company policies;
Processes some employment procedures such as ATM application, Employee Update, Company ID preparation, enrolling in biometrics and medical
Monitors expiration dates of appointment papers
Update company master list
Employee Relations
Handles performance issues of employees
Work Description:
HR Function
Recruitment & Placement
In charge of applicant screening, preliminary interview and selection of qualified job candidates
Conducts Orientation to new employees by providing onboarding information slides; reviewing company policies;
Processes some employment procedures such as ATM application, Employee Update, Company ID preparation, enrolling in biometrics and medical
Monitors expiration dates of appointment papers
Update company master list
Employee Relations
Handles performance issues of employees