Sapan Shah

Lead Human resources department to develop the HR Strategies, Direct and coordinate human
resources activities such as Talent Management, Compensation & Benefits, Employee
Development and Harmonious Industrial Relations.
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Manage the culture of the organisation with target to meet the Business expectation from HR
Managing the Expectation of Employees and process to meet the same.
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Represent the Organization in the matter of Industrial Relation issues. Lead the Team and
organisation in the area of Liaison, Labour Laws, Legal issues and cases, Industrial Relation cases.
Represent in Local Government offices for Business need.
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Ensure Discipline and effective productivity at shop floor and Market. Support the business in HR
Strategy in planning manpower and nurture positive environment in the organization.
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Ensure legal compliances of Business, have good interpersonal relationship at all levels.
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Developing culture of fun, vibrancy and openness by organizing HR activities like Sports
Tournament / Birthday / Festival /New Year Celebrations/ Annual Day Function.
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Responsible for HRIS, HR Dashboard & Report Presentation on every Month
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Responsible for compliances of all statutory norms (Local and State) and company policies and
systems in order to support the business
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Responsible for internal and external audit on matters related to HR for current and other
locations
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Support in CSR through active involvement of employees

Team Size: 11
Reporting to VP- Human Resources
Second in command for the HR function, responsible for executing the HR business partner role by consistent evaluation and revamp of the HR systems and processes including introduction of new initiatives in line with the requirements of the organization. Responsible for supporting the line managers in managing their teams through continued focus on the following key areas in addition to maintaining smooth HR operations:

- Effective implementation of the HR policies and OD interventions in the plant to create a vibrant and performance driven culture
- Playing key role in preparing, monitoring and taking corrective steps towards HR Budget and man power planning of the plant on a yearly basis and monitoring the same on monthly basis.
- Led the TA team for end to end recruitment & selection process. Successfully hired 200+ laterals in various position as a part of our expansion. Campus Hiring & Induction (Ankur batch)
- Responsible for HR Operations of all plants (Manpower Strength appx. 4400)
- Fixation of Salary Structure, compensation & benefits, Mediclaim, GPA of the employees
- Prepare development plan, monitor and facilitate the succession planning process (leadership development succession planning, value and culture build-up, etc.)
- Responsible for Performance Management System of all category of employees and to ensure that the process is followed by having fair practice at all levels and all times
- Developing culture of fun, vibrancy and openness by organizing HR activities like Sports Tournament / Birthday / Festival /New Year Celebrations/ Annual Day Function.
- Responsible for HRIS & HR Dash Board Presentation on every Month
- Maintain good relationship with the local Govt. bodies and other institute like Gram Panchyat, Local Police, NGO, Local Politician, etc.
- Ensuring proper documents and return as per the factory related law
- Ensuring Man, Machine and Overall Safety and Security at plant level.
- Establish labour management practices in line with IR philosophy; taking pro-active steps towards employee engagement, Grievance redressal mechanism and communication platforms are practiced at all times in order to have a highly motivated workforce.
- Responsible for compliances of all statutory norms (Local and State) and company policies and systems in order to support the business
- Responsible for internal and external audit on matters related to HR for current and other locations
- Support in CSR through active involvement of employees
- Employer Branding through various social channel, platforms, advertisement, Bus banner, etc.

Key Achievements
• Developed the SLA agreement of various HR process for timely execution.
• Cost Optimization through flat charges agreement with TPC agency and saved 25Lacs annually
• Promoted PMRPY, NEEV, Apprentice Programme as a part of skill development initiatives
• Reduced a no. of contractors from 45 to 35 inline with company strategy to get best production output (In process for conversion in Tonnage system)
• Successfully introduced the Biomatrix Attendance marking system for all units site spread across 5 Square kilometers Using CMS technology.

Talent Acquisition & Management Drive:
- Responsible for Manpower Planning & Budgeting for the financial year to meet the
manpower requirements of the organization (as well new Projects)
- Handling Complete Recruitment Cycle for Power & Energy (EPC Sector), i.e Power
transmission, Transformer & Reactor, New Energy, Turnkey Projects etc.
- Sourcing the right talent through various recruitment channels, i.e. Job Portal sites
(Naukri, Monster), SAP E-recruitment, Employee Referrals Scheme, Manpower
Consultants & Head Hunters, Newspaper Advertisements (Walk-Ins), Social networking
sites LinkedIn, Twitter, etc.
- Scheduling interviews and tests, taking personal interviews.
- Finalizing the interview panel with HOD for better technical discussion.
- Psychometric Test through authorized vendor for Behavioral assessment.
- Handling CTC / Salary for lateral recruits, generating offer and appointment letters.
- Organizing pre-employment medical test for laterals
- Handling background verification process for all new recruits.
- Recruitment Cost & Lead Time analysis for effective recruitment process
- Handling Contract & Temporary Staffing.
Induction & Orientation
- Employee onboard induction and orientation to organization and systems (Buddy)
- Induction of the new recruits about the Company Profile, History, philosophy,
Organizational structure, Shift & time, recess, attendance, disciplinary and conduct rules,
leave provisions, first aid services, etc.
Sapan Shah Page 2 of 3
- Preparing / updating and handing over the employees’ handbook to the new recruits.
Training & Development:
- Understanding business requirement and current challenges to identify competencies to
be developed.
- Promote e-learning programs with employees
- Coordination with Internal & external trainer
People Management Processes:
- Prepare online Organization Chart in line with business requirement
- Various Organizational Announcement
- Handling Compensation & Benefits parts for employees
- Career Framework, Competency Mapping & Matrix
- Mobilization and other process for various EPC Sites
- Exit Interviews
HR Projects
- Employer Branding through Magazine, Career Site & Social Site development
- Oracle HRMS Implementation for Core HR process (Version 12.1.3)

Talent Acquisition (Complete Recruitment Cycle for Water & Waste Water projects in
India & APAC) hired more than 300 laterals
- Achieved cost saving of 70K US$ in recruitment drive through various TA channels
- Induction & Orientation, Joining formalities in the HRIS / SAP System
- Training need identification through PFP (Performance Appraisal discussion), competency
mapping, skill matrix followed by gap analysis
- HRIS Analysis i.e. Employee Benefits, Hiring Trend, Attrition, E Profile, Lead Time, etc.
- Mobilization, Visa & Other Retention policy
- Preparation of Career Framework, Employee Satisfaction Surve, Site Administration
- Employee Engagement Initiatives
- Developing culture of fun, vibrancy and openness by organizing HR activities like Sports
Tournament / Birthday / Diwali / Christmas /New Year Celebrations, Annual Day Function
- Play an active role in helping senior management to communicate to employees the
values & culture of organization
- Organizing the camp and tour for employees and their family.
- Carrying out various kinds of welfare activities to boost employees’ morale and motivation.

Work Profile:-
- Talent Acquisition (Recruited 500+ laterals for Oil & Gas Sector)
(Complete Recruitment Cycle for Domestic & International EPC projects)
- Staffing & Joining
- Induction & Orientation
- Employee Engagement Initiatives
- HR Administration
- Maintaining attendance and leave records of all personnel.
- Helping employees with LTA, Medical Reimbursements, Insurance claims, etc.
- Maintaining documentation and filing of personal records.
- Providing general information and answer routine questions regarding the application of HR policies and procedures to employees; refer questions or concerns requiring policy interpretation to management as appropriate.