Administrative Assistant
Green Contracting
Total years of experience :4 years, 7 Months
Compile and update employee records (hard and soft copies)
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, termination, resignation, performance evaluations etc)
Coordinate HR projects (meetings, training, surveys etc) and take minutes
Deal with employee requests regarding human resources issues, rules, and regulations
Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
Coordinate communication with candidates and schedule interviews
Conduct initial orientation to newly hired employees
Organize office and assist associates in ways that optimize procedures
Sort and distribute communications in a timely manner
Create and update records ensuring accuracy and validity of information
Schedule and plan meetings and appointments
Monitor level of supplies and handle shortages
Resolve office-related malfunctions and respond to requests or issues
Coordinate with other departments to ensure compliance with established policies
Perform receptionist duties when needed
Proven experience as a back-office assistant, office assistant, HR assistant or in another relevant administrative role
Knowledge of computer systems (ERP software)
Working knowledge of office equipment
Thorough understanding of office management procedures
Greet and welcome guests as soon as they arrive at the office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Reconcile invoices and identify discrepancies
Create and update expense reports
Prepare bank deposits
Maintain digital and physical financial records
Issue invoices to customers
Review and file payroll documents