Finance /Log/Admin Officer
TDH
مجموع سنوات الخبرة :4 years, 11 أشهر
Financial support CASH BOX management, Implementation of financial
procedures, Cash-flow Management, Petty cash management,
Purchases, Advances, documents keeping FU monthly bank statements
and all incoming and outgoing invoices for accuracy, and prepare
cheques for signature, monthly closure (Cash box, bank log, safe
log).cash forecast. Budget FU
Procurement & office supplies : full cycle from(Vendors
Communication, PR, RFQ, PO, INV, PYTrequest)Mobile, electricity, rent, water,
supplies and internet payments Office administration, supervise
cleansing services
General HR: Recruitment cycle, contracts & Offers, Attendance sheets &
leaves track, Payroll, Pay slips, payment of salaries, final settlement;
Income tax &social security on monthly basis. health insurance scheme,
HR database, induction for new employee, Policies, CoC induction and FU,
onboarding & exit process.
General HR :Recruitment cycle (job posting, longlisting shortlisting,
interviews and tests planning, selection process, job offers) Leaves FU,
update HR DB regularly, HR letters & documentation Performance
Management, personnel files. Contracts amendments.
Administrative support: Petty cash, invoices and documents
mgt.payment requests, Hall booking, agendas, invitations,
attendance sheet, supplies, stationaries, coffee & lunch break,
invoicing, payments, supervise cleaners, domestic travel request,
vehechles maintenance, hotel booking.
Procurement & office supplies : full cycle from(Vendors
Communication, PR, RFQ, PO, INV, PYTrequest)Mobile, electricity, rent,
water, supplies and internet payments Office administration,
supervise cleansing services
General HR Recruitment cycle, contracts & Offers, Attendance sheets &
leaves track, Payroll, Pay slips, payment of salaries, final settlement;
Income tax & social security on monthly basis. health insurance scheme,
HR database, induction for new employee, Policies, CoC induction and FU,
onboarding & exit process, contracts and amendments. Personnel files.
Admin support : CASH BOX management, Purchases, monthly closure
(Cash box, bank log, safe log).cash forecast. Budget & financial plan,
monthly banck reconciliation and cash count.
Travel & movement support :domestic travel arrangements, , pick up
arrangement, flight booking, liaison with governmental entities for visas before travel for restricted nationalities, movement management (flight
booking/movement online plan) Guesthouse management & hotel
accommodation/airport pickup &departure transportation, domestic
movement
General HR Recruitment cycle, contracts & Offers, Attendance sheets &
leaves track, Payroll, Pay slips, payment of salaries, final settlement;
Income tax & social security on monthly basis. health insurance scheme,
HR database, induction for new employee, Policies, CoC induction and FU,
onboarding & exit process, contracts and amendments. Personnel files.
Admin support : CASH BOX management, Purchases, monthly closure
(Cash box, bank log, safe log).cash forecast. Budget & financial plan,
monthly banck reconciliation and cash count.
Travel & movement support :domestic travel arrangements, , pick up
arrangement, flight booking, liaison with governmental entities for visas
before travel for restricted nationalities, movement management (flight
booking/movement online plan) Guesthouse management & hotel
accommodation/airport pickup &departure transportation, domestic
movement
Recruitment Cycle management, confirm that recruitment following policies,
•Recruitment requests, job posting, long listing, short listing,
•Scheduling and managing tests and interviews, attending interviews
•Reference check, Decision papers, job offers, contracts
General HR (National): Recruitment cycle, contracts & Offers, Attendance
sheets & leaves track, Payroll, Pay slips, payment of salaries, final
settlement; Income tax & social security on monthly basis. health
insurance scheme, HR database, induction for new employee, Policies,
CoC induction and FU, onboarding & exit process, contracts and
amendments. Personnel files, PCRM (complaints mechanism)..
Travel & movement support: flight Tkt booking., arrange for airport pick
u and departure in Jordan, Iraq & HQ. Lipase with colleagues in Iraq for
domestic transportation, accommodation and allowances, share security
and onboarding documents with expatriates and induce them about
security and general culture inside Jordan, Iraq and NES, liaise for cross
border movement between Erbil and NES with logistic team in NES and
Erbil to arrange car pickup, border documents and local support. update
the movement plan on daily basis with all expatriate movement update
including flight booked, change of residencies between Jordan, Iraq, NES,
home countries and HQ. and share with logistic and SMT on daily basis.
Expatriates support: Liaison for visas for restricted nationalities before
travel to Jordan. liaise for residencies & work permits, monthly
allowances, filling for contracts and formal documents, induction and
security update, leaves arrangement, flight booking to home countries,
home rental contract for staff with families, arrange for payments for
home rent, monthly electricity, water and internet bills, PYT for salaries
advances, allowances, school fees in compliance with donors guideline.
Track and FU for Passport, residencies and visas expiry dates and
arrange to renew before expiry, track contracts end date and liaise for
exit process or contract extension. Filling for expatriates files (contracts,
TKTs, Passport, visas, residencies, work permits, leaves, advances and
allowances docs, housing contracts, schools contract, payment
invoices…etc.)
courses: Computer Skills •Microsoft tools (Word, outlook, Power Point| •Excel :Advanced •Google Drive & sheets •Navision (accountancy software): good