Purchases official
PACK N MOVE
Total years of experience :24 years, 1 Months
- Receipt of applications Insurance class ( internal purchase order ) of departments and sections
- Receive weekly inventory from the warehouse keeper for the position of raw materials, which determines the balance of raw materials for the period covered by these balances based on depreciation
- The receipt of the estimated budget of the sales management to determine the required quantities of raw materials in conjunction with the Director of Operations to determine the materials needed by the company in manufacturing according to the needs of the market for production applications .
- Prepare lists of the necessary raw materials for the next fiscal year to provide funds to secure the purchase of raw materials required throughout the year depending on the need of the market and the budget plan submitted by the sales department.
- Send faxes to suppliers to obtain quotations for items to be supplied .
- Opening credits required based on purchase orders and be signed by the administrative and financial affairs of the review and send it to the bank to take too much.
- Budget preparation discretionary purchases for next year, according to the plan adopted.
- Signing on behalf of the Director of Administration to all documents and purchase orders, and all private transfers suppliers
- The signing of the payroll incidental expenses for buying and private cash on hand and all the processes that act of the fund in cash.
- Carry out all secretarial work, including printing and saving files, receiving and distributing mail, and answering incoming phone calls to the magazine
- Print and track advertising bills
Securing the office needs for stationery materials
Prepare correspondence and reports required for meetings
Print correspondence and reports
Consider accuracy and quality in printing and file archiving
- Requesting any administrative and technical services that the office may need
- Create a system for saving the files of the unit and numbering the files and naming them according to topics for easy reference to them when needed.
- Ensure the validity and maintenance of office equipment from a computer, copier, phones and office furniture
- Ensure the cleanliness of the office and follow-up of the person in charge of cleaning.
- Answer telephones and transfer to appropriate staff member.
- Meet and greet clients and visitors.
- Create and modify documents using Microsoft Office.
- photocopying, faxing, mailing, and filing.
- Maintain hard copy and electronic filing system.
- Setup and coordinate meetings and conferences.
- Collect and maintain PC inventory.
- Support staff in assigned project based work.
- Follow-up projects and stages and issuing invoices when due and the issuance of certificates for exchange entitlement when external consultants.
- Preparation of offers and contracts and archiving files according to their procedures for updating and maintaining systems used on their records.
- Coordination with other departments and management support services to ensure the work requirements.
- Exercise daily work and the registration dates and follow-up internal and external meetings and records of meetings.
- Follow-up reports and correspondence outgoing and incoming and requirements.
-Into account the quality systems and procedures according to their specifications.
- Managing several training programs for Human Investment Corporation.
- Preparing material for special programs coordinating with instructors.
- Contacting and coordinating with instructors.
- Reserving training halls and contacting them for training programs.
- Provide the administration with financial statements related to programs
- Evaluating Programs
- Preparing certificates for participant
- Conducting some program and managing them according to schedules.
- Reply calls related to Department activities and execute communications of department
- Filing arrangements and reserve in cases
- Receive and deliver correspondence letters
- Support management works (covering, photocopying)
- Others tasks required by the manager
- Observe quality system in work and company with procedures and instructions
- Coordinating among committees
- Paper work and internal correspondence for all committees
- Contacting member of committees concerning meeting
- Administrative coordination concerning activities
- Support administrative work