Office Manager
Opal Business Development ltd
Total years of experience :12 years, 7 Months
Improves program and service quality by devising new applications; updating procedures; evaluating system results with employees and maintaining a safe and secure work environment; developing personal growth opportunities.
Providing the administrative and Clerical Tasks: Writing & reviewing memos, submissions, reports and maintaining the filing system of archiving.
Renewing Iqama & medical insurance & labor permissions& Gosi and all employees government requirements.
Arrange travel, transportation, and accommodation of immediate superior as requested to ensure that all desired expectations are met.
Responsible for handling queries, incoming, and outgoing calls, faxes, emails, appointments.
Welcome gusts, doing presentations.
Maintains administrative staff by recruiting, selecting, orienting, and training employees.
Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
Attending the management meetings and doing the minutes of meetings also follow up meeting outcomes.
Provides historical reference by developing and utilizing filing and retrieval systems.
Prepares employees for assignments by establishing and conducting orientation &training programs.
•Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
•Providing the administrative and Clerical Tasks: Writing & reviewing memos, submissions, reports and maintaining the filing system of archiving
•Renewing Iqama & medical insurance & labor permissions& Gosi and all employees government requirements.
•Maintaining a safe and secure work environment; developing personal growth opportunities.
•Responsible for handling queries, incoming, and outgoing calls, faxes and emails
• Maintains administrative staff by recruiting, selecting, orienting, and training employees.
•Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
•Attending the management meetings and doing the minutes of meetings also follow up meeting outcomes.
•Accomplishes staff results by communicating job expectations; planning, job description, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
•Arrange travel, transportation, and accommodation of immediate superior as requested to ensure that all desired expectations are met.
•Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
•Provides communication systems by identifying needs; evaluating options; maintaining equipment.
•Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
•Provides historical reference by developing and utilizing filing and retrieval systems.
•Following up the daily announcement in the newspaper and preparing a report on a weekly base.
•Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
•Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
Planned and managed day to day operations for Presidents office
•Providing the administrative and Clerical Tasks: Writing and reviewing memos, submissions, reports and maintaining the filing system of archiving.
•Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
•Preparing the daily presentation report for all companies.
•Preparing and managing the daily agenda for the President.
•Handle the Petty Cash.
•In charge of all the Purchase Requests cycle related to President’s Office
•Attending the management meetings and doing the minutes of meetings.
•Following up the implementation of the management resolutions.
•Handling all the personal issues and the confidential issues for the President.
•Control expenses and prepare expense reports
•Analyzed and organized work processes and procedures
•Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner
•Designed and implemented data management systems
•Following up the daily announcement in the newspaper for the group and preparing a report on a weekly base.
•Arrange travel, transportation, and accommodation of immediate superior as requested to ensure that all desired expectations are met.
Results: -
•Decreased office expenditures 50% by implementing needed controls through using the modern technological methods such as I-Pad applications and Business Card Machine and more… to assist me to improve and achieve my responsibilities with high accuracy and efficiency.
•Developed efficiency-enhancing workflow/process improvements that made it possible to accommodate increasing responsibilities necessitated by staff reductions
Monitor the power consumption.
•Managing administrative or office duties as required.
•Responsible for stores management.
•Supervising the activities of the staff.
•Providing finance and administration services to the branch manager.
Providing secretarial & executive services and functions for the top management and the Executive team.
•Providing administrative and Clerical Tasks: review memos, submissions, and reports and maintain the filing system of master archives.
•Providing information for the investors about the monthly value of their business and the achievement.
•Providing daily communications including managing of calendar and appointments for the General Manager.
•Doing all administration functions like agenda or programs for meetings - organize a meeting for the management, purchase orders, travel arrangements, requests for disbursements and requisite office supply etc.
•Deputizing for the GM, making decisions and delegating work to others in his absence.
•Dealing with incoming email, and post, often corresponding on behalf of the GM; Taking dictation and minutes.
•Providing General Facilities Management.
•Supervising and coordinating the activities of the staff.
•Reviewing the correspondence; file correspondence & other records.
•Providing information about the group and doing presentations.
•Responsible for handling queries, incoming, and outgoing calls, faxes and emails.
•Establishing the advertisement for our group and updating news.
•Attending the management meetings and doing the minutes of meetings.
•Performing other administrative or office duties as required or as assigned involve ordering office supplies when needed and handle investors' requirements.
GPA