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صايمة Khalil, Procurement and Contracts Agent

صايمة Khalil

Procurement and Contracts Agent·Weill Cornell Medicine-Qatar

قطر

بكالوريوس, Level 4- CIPS

الخبرة العملية

مجموع سنوات الخبرة: 13 سنوات, 2 أشهر

Procurement and Contracts Agent

مايو 2022 - حتى الآن

Weill Cornell Medicine-Qatar

الدوحة، قطر

مايو 2022 - حتى الآن

Job Responsibilities

• Liaise between institutional and external customers and vendors to coordinate and execute the procurement of specialized services/supplies, or as assigned.
• Develop and maintain relationships with vendors and internal costumers for assigned products and services; investigate and identify new product areas; meet with suppliers and customers.
• Serve as a professional agent between WCMQ and clients on provided procurement and sourcing services.
• Maintain contact and consults with end-users to prepare specifications for items/equipment or services as required.
• Provide customers with proper policies and procedures, information, and advice regarding options and order status.
• Prepare proposals, quotation requests, and bids. Summarizes findings for analysis and decision making.
• Review requisitions, confer with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Ensure timely and professional resolution of issues. Promptly follows up with vendors to ensure customers needs are being met.
• Produce and analyze reports, projections, benchmarks, and graphs related to area responsibilities. Investigates and qualifies suppliers based on forwarding demand forecasts. Seek new sources of supply.
• Negotiate price and delivery with potential suppliers. Defines value according to the knowledge of market price. Prepares and follows up on Purchase Orders
• Prepare departmental Standard Operating Procedures (SOPs) for area responsibilities as necessary.
• Responsible for appropriate use and ensuring proper documentation for procurement card charges.
• Assist with negotiation of vendor contracts for assigned commodity areas and review initial contracts to ensure inclusion of pre-agreed standard terms and conditions. Escalate concerns for senior review as appropriate.
• Maintain procurement and contract documents in a systematic and auditable manner. Liaise with relevant teams from Legal, Privacy and Compliance, Insurance and technical team for a holistic Contract management per project.
• Maintain delegated sections of Master Data within the financial enterprise system.
• Review budget and Procurement related reports on SAP ARIBA.
• Review and process Purchase Requisitions on SAP ARIBA.
• Work with Finance team on BI Reports in SAP ARIBA.

مجال الشركة:
التعليم الابتدائي والإعدادي والثانوي

Purchasing Agent

يناير 2022 - حتى الآن

Weill Cornell Medicine–Qatar,

الدوحة، قطر

يناير 2022 - حتى الآن

• Lead end-to-end sourcing cycles, including RFx development, bid analysis, vendor negotiations, and award recommendations
for high-value projects across IT, facilities, labs, and operations.
• Manage complex contract reviews, ensuring alignment with institutional policies and driving risk mitigation strategies for
multi-year agreements.
• Support budgeting and financial planning through accurate forecasting, cost analysis, and spend visibility reporting.
• Oversee logistics for international shipments, ensuring regulatory compliance, timely delivery, and full documentation.
• Maintain full procurement documentation, SAP Ariba master data, P2P workflow integrity, and audit readiness.
• Engage in continuous stakeholder coordination with Finance, Legal, IT, Facilities, Research, and senior leadership.
• Prepare SOPs, refine procurement processes, ensure systematic documentation across procurement & contracting activities.

مجال الشركة:
التعليم الابتدائي والإعدادي والثانوي

Procurement Coordinator

مارس 2019 - أبريل 2022

Weill Cornell Medicine Qatar

الدوحة، قطر

مارس 2019 - أبريل 2022

• Maintains contact and consults with end users to prepare specifications for items/ equipment
or services as required.
• Responsibilities include purchasing lab supplies and equipment, stationary, pantry
items, ITS supplies, software, gift items, books, P-Card purchases, branding, marketing
campaigns, hotels, catering and events, etc.
• The Procurement Manager will allocate specific tasks to the Procurement Coordinator as
required.
• Identify high impact cost reduction opportunities
• Reconciles Procure to pay issues when any arise
• Leverage the organizations buying power to optimize costs, access new suppliers, reduce lead times,
and guarantee supply
• Providing analytical data to ensure complete information is provided to department leads and
managers
• Assisting Finance and Budget team to obtain appropriate and relevant data for Budgeting
• Assisting Finance with various areas relating to invoicing, budgeting, reporting, etc.
• Reviews requisitions, confers with vendors to obtain product or service information such as
price, availability and delivery schedule.
• Develops and maintains relationships with vendors and internal customers for assigned
products and services; investigates and identifies new product areas; meets with suppliers
and customers.
• Ensures timely and professional resolution of issues. Promptly follows up with vendors to
ensure customers needs are being met.
• Investigates and qualifies suppliers based on forward demand forecasts. Seeks new sources of
supply.
• Prepares proposals, quotation requests and bids. Summarizes findings for analysis and
decision-making
• Negotiates price and delivery with potential suppliers. Defines value according to knowledge of
market price. Prepares and follows up on Purchase Orders
• Maintains procurement and contract documents in systematic and auditable manner.
Maintains delegated sections of Master Data within the financial enterprise system
• Acts as point of contact or backup for P-Card purchases and financial enterprise system
training as required
• Performs other duties as assigned or required.

Tasks on SAP
• Shopping Cart Monitors
• Extracting Open Commitment Reports
• Vendor Management
• Purchase Order Life Cycle
• BI Reports

مجال الشركة:
التعليم العالي

Administration Officer (Group Admin & Purchasing)

أكتوبر 2018 - ديسمبر 2018

Nasser Bin Khaled Al Thani & Sons Holding Company

الدوحة، قطر

أكتوبر 2018 - ديسمبر 2018

• To provide local and international hotel bookings, visa processing, events/banquets/function
reservations for NBK Group of Companies
• Providing the team leader and Manager with Reports from SAP whenever required.
• Assisting with Providing Procurement Operational reports.
• Organize incoming and outgoing correspondences for Admin Service Department
• Catering to all Business Trip Requisitions, especially for Top Management
• Arranging ticket bookings for Annual Leaves, New Hired staff and Repatriated staff
• Maintaining of confidential records for Admin Staff and Top Management
• Ensuring proper filing system is followed as per admin policies
• Maintain records of Memorandums and Circulars; respond to regular enquiries though proper
correspondence formats
• Preparation of monthly statistical reports and summaries, which assists Management in various
areas of decision making
• Provide assistance to Purchasing Group by processing stationery requirement
• Receiving of Group Invoices and segregating them as per company/divisions. Arranging
appropriate handover of the same while maintaining records of delivery.
• Drafting of Letters and Memos requesting for Advance payment pertaining to Projects

Tasks related to Ooredoo:
• Receiving of complaints from various departments, locations and divisions regarding issues
relating to ADSL, Landline, Mobile network, mobile broadband, etc.
• Ensuring the request in on official correspondence and accordingly communicating the same with
Ooredoo Team
• Drafting Letters & Memos for requesting new service (telephone, mobile, MyFi, etc.)
• Drafting Letters & Memos for upgrading the existing service for Approval by the Management
• Drafting Letters & Memos for closure or discontinuation on any Ooredoo Service.
• Maintaining of Master File of Group Ooredoo Subscriptions
• Extraction of Bills from the Ooredoo Bill Express Application

Tasks on SAP System:
◦ Daily PR list summary for Approval
◦ MIGO verification and preparation
◦ PO creation
◦ Petty Cash PO for Facility Maintenance
◦ Petty Cash PO for Fuel Consumption
◦ PO for air tickets
◦ PO for issuance of visa
◦ PO for Hotel Booking
◦ PO for banquet booking

مجال الشركة:
وكلاء السيارات

Executive Administrator (Admin & Procurement)

ديسمبر 2015 - يناير 2018

Spectra Global School & Kindergarten (part of JBK Controls

الدوحة، قطر

ديسمبر 2015 - يناير 2018

Managed procurement, budgeting, supplier relations, and contract reviews.

مجال الشركة:
الاستشارات الهندسية العامة
الدور الوظيفي:
تكنولوجيا المعلومات

Sales Executive

يونيو 2012 - ديسمبر 2015

Chairmen Hotel-

الدوحة، قطر

يونيو 2012 - ديسمبر 2015

• Establish job/personal goals on a yearly basis.
• Gather & reroute mail within the office daily.
• Help to keep copy/print rooms, conference rooms, break room neat and organized.
• Back-up person for the receptionist including scheduled breaks and full days to cover
forvacation days, etc.
• Assist with Promotional events and ideas & execution. Order, keep neat, and
organizepromotional items. Track purchases & costs.
• Some filing of client folders in file cabinets. (Most of our files are now paperless)
• Keep forms and brochures supplied.
• Prepare presentation folders for agents to use for new applications.
• Coordinate the monthly Advisor lunch meeting and any other special client or employee
event. (purchase/order food and any additional tasks needed)
• Back up for Final Edit of Marketing Documents in PP or Word, per instructions. (Printing,
assembling and binding when needed)
• Additional regular division tasks and projects at the instruction of a Manager.
• Scanning/Imaging for all divisions daily and as needed for additional projects.
• Help in marketing property and conference rooms.
• Assist in selling property by establishing asking price, advertising the property, listing the
property with listing services and conducting open houses for prospective buyers
• Assist prospective buyers in selecting, visiting, inspecting and making offers of purchase on
hotel rooms and facilities
• Advise clients on market conditions, prices, legal requirements and related matters
• Draw up sales agreements for approval of purchaser.
• Event Planning assistance and coordination.
• Operations Assistant will provide general administrative support as requested throughout.
the various departments and the COO
• Prepare cash receipts for deposits and maintain the electronic deposit log sheet
• Assist with scheduling of membership conference calls and candidate interviews
• Maintain inventory for office supplies and stationary
• Prepare materials for meetings and events as needed
• Assist HR Department with recruitment including job postings, and sending resumes to
theproper hiring manager
• Receive and distribute all incoming mail and coordinate outgoing mail.

مجال الشركة:
الضيافة والسكن
الدور الوظيفي:
المبيعات

التعليم

CHARTERED INSTITUTE OF PROCUREMENT AND SUPPLY CHAIN

يوليو 2025

يوليو 2025

بكالوريوس، Level 4- CIPS

قطر

MANCHESTER METROPOLITAN UNIVERSITY

يوليو 2024

يوليو 2024

ماجستير، Business Administration

المملكة المتحدة

Manchester Metropolitan University

يناير 2024

يناير 2024

ماجستير، Business Administration

المملكة المتحدة

UNIVERSITY OF PUNE

يناير 2012

يناير 2012

بكالوريوس، Business Administration

الهند

IDEAL INDIAN SCHOOL

مايو 2009

مايو 2009

الثانوية العامة أو ما يعادلها، Administration And Commerce

قطر

Skills

Contracts Review
Expert
Contracts Review
Expert
Procurement
Expert
Procurement
Expert
Administrative Support
Expert
Administrative Support
Expert
Project Coordination
Expert
Project Coordination
Expert
Administrative Organisation
Expert
Administrative Organisation
Expert
CONTRACT NEGOTIATION
Expert
CONTRACT NEGOTIATION
Expert
ADMINISTRATIVE FUNCTIONS
Intermediate
ADMINISTRATIVE FUNCTIONS
Intermediate
LEADERSHIP
Intermediate
LEADERSHIP
Intermediate
LIFECYCLE MANAGEMENT
Intermediate
LIFECYCLE MANAGEMENT
Intermediate
VENDOR RELATIONSHIP MANAGEMENT
Expert
VENDOR RELATIONSHIP MANAGEMENT
Expert
BUSINESS ADMINISTRATION
Intermediate
BUSINESS ADMINISTRATION
Intermediate
negotiation
Expert
negotiation
Expert
SAP CRM
Expert
SAP CRM
Expert
Contracts management
Expert
Contracts management
Expert
Tenders and Bids
Expert
Tenders and Bids
Expert
SAP ARIBA
Intermediate
SAP ARIBA
Intermediate
NEGOTIATION
Expert
NEGOTIATION
Expert
MICROSOFT WORD
Expert
MICROSOFT WORD
Expert
BROCHURES
Expert
BROCHURES
Expert
EVENT PLANNING
Expert
EVENT PLANNING
Expert
MARKETING
Expert
MARKETING
Expert
ADMINISTRATIVE SUPPORT
Expert
ADMINISTRATIVE SUPPORT
Expert
Supply Chain
Expert
Supply Chain
Expert
Supplier Management
Expert
Supplier Management
Expert
BUDGETING
Intermediate
BUDGETING
Intermediate
BUSINESS INTELLIGENCE
Expert
BUSINESS INTELLIGENCE
Expert
CUSTOMER RELATIONS
Expert
CUSTOMER RELATIONS
Expert
DECISION MAKING
Expert
DECISION MAKING
Expert
Vendor Management
Expert
Vendor Management
Expert
Administrative Support
Expert
Administrative Support
Expert
Project Coordination
Expert
Project Coordination
Expert
Administrative Organisation
Expert
Administrative Organisation
Expert
Sales Building
Expert
Sales Building
Expert
Promoting Events
Expert
Promoting Events
Expert
C++ PROGRAMMING LANGUAGE
Intermediate
C++ PROGRAMMING LANGUAGE
Intermediate
BUSINESS NEGOTIATION
Intermediate
BUSINESS NEGOTIATION
Intermediate
CERTIFIED INTERNATIONAL PROPERTY SPECIALIST
Intermediate
CERTIFIED INTERNATIONAL PROPERTY SPECIALIST
Intermediate
CONTRACT NEGOTIATION
Intermediate
CONTRACT NEGOTIATION
Intermediate
MASTER OF BUSINESS ADMINISTRATION MBA
Intermediate
MASTER OF BUSINESS ADMINISTRATION MBA
Intermediate
PROBLEM SOLVING
Intermediate
PROBLEM SOLVING
Intermediate
PROCUREMENT
Intermediate
PROCUREMENT
Intermediate
STRATEGIC LEADERSHIP
Intermediate
STRATEGIC LEADERSHIP
Intermediate
STRATEGIC SOURCING
Intermediate
STRATEGIC SOURCING
Intermediate
SUPPLY MANAGEMENT
Intermediate
SUPPLY MANAGEMENT
Intermediate

اللغات

الانجليزية

متمرّس

الهندية

متمرّس

التدريب و الشهادات

الشهادات
Compliance & Governance
Conflict Management
Contract & Project Risk Management
Category Management (CIPS)
Drafting & Understanding Contracts
Negotiating & Managing Commercial Contracts
Certified Purchasing Professional (CPP)
CPP Certified
CIPS Level 4
How to communicate with Diplomacy, Tact and Credibility
Contract, Project Risk Management and Compliance
Category Management Skills Training (CIPS)
Negotiating Drafting and Understanding Contracts
Certification in Negotiating & Managing Commercial Contracts
CPP Certified
CIPS Level 4 Certification
in Business Administration
Negotiating and Managing Commercial Contracts

الهوايات والاهتمامات

Travelling, music, sports, cooking