Procurement and Contracts Agent
Weill Cornell Medicine-Qatar
مجموع سنوات الخبرة :21 years, 1 أشهر
Job Responsibilities
• Liaise between institutional and external customers and vendors to coordinate and execute the procurement of specialized services/supplies, or as assigned.
• Develop and maintain relationships with vendors and internal costumers for assigned products and services; investigate and identify new product areas; meet with suppliers and customers.
• Serve as a professional agent between WCMQ and clients on provided procurement and sourcing services.
• Maintain contact and consults with end-users to prepare specifications for items/equipment or services as required.
• Provide customers with proper policies and procedures, information, and advice regarding options and order status.
• Prepare proposals, quotation requests, and bids. Summarizes findings for analysis and decision making.
• Review requisitions, confer with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Ensure timely and professional resolution of issues. Promptly follows up with vendors to ensure customers needs are being met.
• Produce and analyze reports, projections, benchmarks, and graphs related to area responsibilities. Investigates and qualifies suppliers based on forwarding demand forecasts. Seek new sources of supply.
• Negotiate price and delivery with potential suppliers. Defines value according to the knowledge of market price. Prepares and follows up on Purchase Orders
• Prepare departmental Standard Operating Procedures (SOPs) for area responsibilities as necessary.
• Responsible for appropriate use and ensuring proper documentation for procurement card charges.
• Assist with negotiation of vendor contracts for assigned commodity areas and review initial contracts to ensure inclusion of pre-agreed standard terms and conditions. Escalate concerns for senior review as appropriate.
• Maintain procurement and contract documents in a systematic and auditable manner. Liaise with relevant teams from Legal, Privacy and Compliance, Insurance and technical team for a holistic Contract management per project.
• Maintain delegated sections of Master Data within the financial enterprise system.
• Review budget and Procurement related reports on SAP ARIBA.
• Review and process Purchase Requisitions on SAP ARIBA.
• Work with Finance team on BI Reports in SAP ARIBA.
Maintains contact and consults with end users to prepare specifications for items/ equipment
or services as required.
• Responsibilities may include purchasing lab supplies and equipment, stationary, pantry
items, ITS supplies, software, gift items, books, P-Card purchases, branding, marketing
campaigns, hotels, catering and events, etc.
• The Procurement Manager will allocate specific tasks to the Procurement Coordinator as
required.
• Reconciles Procure to pay issues when any arise
• Providing Management with operational reports for assisting in better planning and decision
making
• Providing analytical data to ensure complete information is provided to department leads and
managers
• Assisting Finance and Budget team to obtain appropriate and relevant data for Budgeting
• Assisting Finance with various areas relating to invoicing, budgeting, reporting, etc.
• Reviews requisitions, confers with vendors to obtain product or service information such as
price, availability and delivery schedule.
• Develops and maintains relationships with vendors and internal costumers for assigned
products and services; investigates and identifies new product areas; meets with suppliers
and customers.
• Ensures timely and professional resolution of issues. Promptly follows up with vendors to
ensure customers’ needs are being met.
• Investigates and qualifies suppliers based on forward demand forecasts. Seeks new sources of
supply.
• Prepares proposals, quotation requests and bids. Summarizes findings for analysis and
decision-making.
• Negotiates price and delivery with potential suppliers. Defines value according to knowledge of
market price. Prepares and follows up on Purchase Orders
• Maintains procurement and contract documents in systematic and auditable manner.
Maintains delegated sections of Master Data within the financial enterprise system
• Acts as point of contact or backup for P-Card purchases and financial enterprise system
training as required
• Performs other duties as assigned or required.
Job Responsibilities
• Maintains contact and consults with end users to prepare specifications for items/ equipment or services as required.
• Responsibilities include purchasing lab supplies and equipment, stationary, pantry items, ITS supplies, software, gift items, books, P-Card purchases, branding, marketing campaigns, hotels, catering and events, etc.
• The Procurement Manager will allocate specific tasks to the Procurement Coordinator as required.
• Identify high impact cost reduction opportunities
• Reconciles Procure to pay issues when any arise
• Leverage the organizations buying power to optimize costs, access new suppliers, reduce lead times, and guarantee supply
• Providing analytical data to ensure complete information is provided to department leads and managers
• Assisting Finance and Budget team to obtain appropriate and relevant data for Budgeting
• Assisting Finance with various areas relating to invoicing, budgeting, reporting, etc.
• Reviews requisitions, confers with vendors to obtain product or service information such as price, availability and delivery schedule.
• Develops and maintains relationships with vendors and internal customers for assigned products and services; investigates and identifies new product areas; meets with suppliers and customers.
• Ensures timely and professional resolution of issues. Promptly follows up with vendors to ensure customers needs are being met.
• Investigates and qualifies suppliers based on forward demand forecasts. Seeks new sources of supply.
• Prepares proposals, quotation requests and bids. Summarizes findings for analysis and decision-making
• Negotiates price and delivery with potential suppliers. Defines value according to knowledge of market price. Prepares and follows up on Purchase Orders
• Maintains procurement and contract documents in systematic and auditable manner. Maintains delegated sections of Master Data within the financial enterprise system
• Acts as point of contact or backup for P-Card purchases and financial enterprise system training as required
• Performs other duties as assigned or required.
Tasks on SAP
• Shopping Cart Monitors
• Extracting Open Commitment Reports
• Vendor Management
• Purchase Order Life Cycle
• BI Reports
General Tasks:
• To provide local and international hotel bookings, visa processing, events/banquets/function
reservations for NBK Group of Companies
• Providing the team leader and Manager with Reports from SAP whenever required.
• Assisting with Providing Procurement Operational reports.
• Organize incoming and outgoing correspondences for Admin Service Department
• Catering to all Business Trip Requisitions, especially for Top Management
• Arranging ticket bookings for Annual Leaves, New Hired staff and Repatriated staff
• Maintaining of confidential records for Admin Staff and Top Management
• Ensuring proper filing system is followed as per
General Tasks:
• To provide local and international hotel bookings, visa processing, events/banquets/function reservations for NBK Group of Companies
• Providing the team leader and Manager with Reports from SAP whenever required.
• Assisting with Providing Procurement Operational reports.
• Organize incoming and outgoing correspondences for Admin Service Department
• Catering to all Business Trip Requisitions, especially for Top Management
• Arranging ticket bookings for Annual Leaves, New Hired staff and Repatriated staff
• Maintaining of confidential records for Admin Staff and Top Management
• Ensuring proper filing system is followed as per admin policies
• Maintain records of Memorandums and Circulars; respond to regular enquiries though proper correspondence formats
• Preparation of monthly statistical reports and summaries, which assists Management in various areas of decision making
• Provide assistance to Purchasing Group by processing stationery requirement
• Receiving of Group Invoices and segregating them as per company/divisions. Arranging appropriate handover of the same while maintaining records of delivery.
• Drafting of Letters and Memos requesting for Advance payment pertaining to Projects
Tasks related to Ooredoo:
• Receiving of complaints from various departments, locations and divisions regarding issues relating to ADSL, Landline, Mobile network, mobile broadband, etc.
• Ensuring the request in on official correspondence and accordingly communicating the same with Ooredoo Team
• Drafting Letters & Memos for requesting new service (telephone, mobile, MyFi, etc.)
• Drafting Letters & Memos for upgrading the existing service for Approval by the Management
• Drafting Letters & Memos for closure or discontinuation on any Ooredoo Service.
• Maintaining of Master File of Group Ooredoo Subscriptions
• Extraction of Bills from the Ooredoo Bill Express Application
Tasks on SAP System:
• Daily PR list summary for Approval
• MIGO verification and preparation
• PO creation
• Petty Cash PO for Facility Maintenance
• Petty Cash PO for Fuel Consumption
• PO for air tickets
• PO for issuance of visa
• PO for Hotel Booking
• PO for banquet booking
JBK CONTROLS W.L.L an ISO Certified is a part of the 36 year old JBK Group of Companies, has
well established its position as one of top most System Integrators in the Country. The products
offered by us, can integrate into a single efficient network every information control used for the
purpose of security of the building and its occupants. Our comprehensive product range is designed
to meet high levels of safety requirements and all system related products are designed to be
compatible with the requirements of the relevant international industry standards.
Responsibility: Spectra Global School & Kindergarten (https://www.spectraschools.com/)
• Responsible for the execution and planning of the departmental budget, project planning
and identification of required resources.
• Execute efficient administrative policies and procedures.
• Ensure front office are well trained for welcoming guests and parents
• Responsible as point of contact for Petty Cash management and purchases related to School
& Kindergarten.
• Review material requests relating to Academics, Administration, Contractual and Technical
• Source cost effective and qualitative Suppliers
• Maintain appropriate reports for financial system (including budget reports, operational
reports, expense reports, revenue reports)
• Point of contact for negotiation with suppliers to manage cash flow system and ensure
delivery is made in full and before deadlines
• Reporting to the Procurement Manager at Head Office for Procurement Duties & Managing
Director for Administrative duties.
• Formulate effective strategies that enhance the financial welfare of the organization.
• Researching new technologies, alternative methods of efficiency, setting budgets, distribution
of goods and facility layout.
• Coordinating activities that affect operational and business requirements; coordinating
employees to ensure targets met on time.
• Responsible for productions, procurement & planning of operations.
• Purchasing of materials and services; maintenance of stock and inventory
• Formulating administrative strategies and reviewing them on timely basis for more efficiency
• Ensure proper documentation and data collection is applied within the organization for
efficient and accurate data capturing
• Preparing and coordinating for Ministry visits, Inspections, School Trips, School events, Staff
gatherings, Staff trainings, etc.
• Arranging staff accommodation and travel, Coordinating Fire Alarm Testing and mock drills
• Reviewing staff claims, term wise budgets; ensure health and safety regulations followed.
• Assist Project Managers with charting out the project objectives, setting performance
requirements, and selecting project participants.
• Perform a key role in project planning, budgeting, and identification of resources needed.
• Assist Key Managers with development of communication tools for resolving conflicts among
the various participants on a project.
• Project reporting functions including managing the budget, tracking of expenses and
minimizing exposure and risk in the project
• Ensure that construction activities move according to schedule, and that PM’s are tracking
such.
• Verify that Key Managers are maintaining appropriate project documentation.
• Communicate effectively internally and externally with our PM’s and with the contractors
responsible for completing various phases of the project; manage and oversee our PM’s
efforts to coordinate the activities of all parties involved in the project, which include the
architects, consultants, contractors, sub-contractors and the Owner.
• Monitor the progress of the construction activities. Verify our PM’s are on a regular basis
holding status meetings with all the sub-teams.
• Review and approve all contracts for construction prior to execution.
• Review and approve weekly timecards. Verify our staff correctly bills time to projects.
Chairmen Hotel- Doha, Qatar.
(http://www.jbkcontrols.com/)
Executive Administrator (Admin & Procurement) December 2015 to September 2018
Establish job/personal goals on a yearly basis.
• Gather & reroute mail within the office daily.
• Pick up and drop off mail at the post office. Sort and distribute incoming mail. Scan to
inboxes or deliver hard copy when required.
• Help to keep copy/print rooms, conference rooms, break room neat and organized.
• Back-up person for the receptionist including scheduled breaks and full days to cover for
vacation days, etc.
• Order and put away all office and company supplies and brochures.
• Assist with Promotional events and ideas & execution. Order, keep neat, and organize
promotional items. Track purchases & costs.
• Some filing of client folders in file cabinets. (Most of our files are now paperless)
• Keep forms and brochures supplied.
• Prepare presentation folders for agents to use for new applications.
• Coordinate the monthly Advisor lunch meeting and any other special client or employee
event. (purchase/order food and any additional tasks needed)
• Back up for Final Edit of Marketing Documents in PP or Word, per instructions. (Printing,
assembling and binding when needed)
• Additional regular division tasks and projects at the instruction of a Manager.
• Keep Company Photos organized electronically & in scrapbook.
• Scanning/Imaging for all divisions daily and as needed for additional projects.
• Maintenance in TAM to Life policies after 1st year.
• E & O proof of coverage sent annually and through out the year to requested carriers.
• Bi-Annual check of AMBest ratings for our carriers.
• Event Planning assistance and coordination.
• Small Erie towing claim check writing per Account Manager’s instruction.
• Assist in mailings, stuffing and labeling.
• Assist with Employee Benefit client paperwork needed for enrollments.
• Operations Assistant will provide general administrative support as requested throughout
the various departments and the COO
• Prepare cash receipts for deposits and maintain the electronic deposit log sheet
• Assist with scheduling of membership conference calls and candidate interviews
• Maintain inventory for office supplies and stationary
• Prepare materials for meetings and events as needed
• Assist HR Department with recruitment including job postings, and sending resumes to the
proper hiring manager
• Receive and distribute all incoming mail and coordinate outgoing mail.
• Establish job/personal goals on a yearly basis.
• Gather & reroute mail within the office daily.
• Help to keep copy/print rooms, conference rooms, break room neat and organized.
• Back-up person for the receptionist including scheduled breaks and full days to cover for vacation days, etc.
• Assist with Promotional events and ideas & execution. Order, keep neat, and organize promotional items. Track purchases & costs.
• Some filing of client folders in file cabinets. (Most of our files are now paperless)
• Keep forms and brochures supplied.
• Prepare presentation folders for agents to use for new applications.
• Coordinate the monthly Advisor lunch meeting and any other special client or employee event. (purchase/order food and any additional tasks needed)
• Back up for Final Edit of Marketing Documents in PP or Word, per instructions. (Printing, assembling and binding when needed)
• Additional regular division tasks and projects at the instruction of a Manager.
• Scanning/Imaging for all divisions daily and as needed for additional projects.
• Help in marketing property and conference rooms.
• Assist in selling property by establishing asking price, advertising the property, listing the property with listing services and conducting open houses for prospective buyers
• Assist prospective buyers in selecting, visiting, inspecting and making offers of purchase on hotel rooms and facilities
• Advise clients on market conditions, prices, legal requirements and related matters
• Draw up sales agreements for approval of purchaser.
• Event Planning assistance and coordination.
• Operations Assistant will provide general administrative support as requested throughout. the various departments and the COO
• Prepare cash receipts for deposits and maintain the electronic deposit log sheet
• Assist with scheduling of membership conference calls and candidate interviews
• Maintain inventory for office supplies and stationary
• Prepare materials for meetings and events as needed
• Assist HR Department with recruitment including job postings, and sending resumes to the proper hiring manager
• Receive and distribute all incoming mail and coordinate outgoing mail.
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courses: CPP Certified from American Purchasing Society (