HR Operations Manager
Universal group
Total years of experience :26 years, 8 Months
1- Manage all of personnel function (staff files, hiring documents, orientation programs, attendance+ annual leave+ missions + sick leave, social insurance, labor offices, end of work service, 1, 2, 6 social insurance forms, turnover rate, ... etc.)
2- Manage all of payroll function ( payroll recording, monthly variables of incomes and deductions, accuracy of calculations to all payments like salaries, overtime, incentive, bonuses...etc., bank transferring, analysis reports by monthly, quarterly, semiannual, annually, HR budget, HR letters, …etc. )
3- Manage all of HRIS function (applying HR systems, ensure accuracy of data recorded, prepare analysis reports...etc.)
4- Manage all of benefits to staff (medical care, pension, life insurance, hot meal..etc.)
5- Manage all of employees relations (follow of staff queries- complaints, employee’s satisfaction survey, Measure of loyalty levels …etc.)
6- Manage all of PMS function (definition importance of PMS program to all staff, support all staff to set their KPIs, set PMS' impacts policy, manage process of measuring periodic, analytical reports, recommendations report ( promotions, moving, increasing, training, termination, ...etc.)
7- Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
8- Participate in development of HR goals aligned with business strategy to ensure HR actions meeting the business requirements.
9- Plan and monitor annual budget for payroll, rewards and remaining HR Expenses;
10- Ensure accurate applying to rewards plan such as Medical Care, Life insurance, pensions and wellness programs, and participate in development of rewards plan.
11- Serving as a strategic partner to management by integrating HR strategies into the organization's overall mission and operational strategy.
12- Plans, organizes, and coordinates the operations and activities related to the Human Resources (HR) operations.
Job Role in general:
1- Manage all of personnel roles (staff files, hiring documents, orientation programs, attendance+ annual leave+ missions + sick leave, social insurance, labor offices, end of work service ... etc.)
2- Manage all of payroll roles ( payroll recording, monthly variables of incomes and deductions, accuracy of calculations to all payments like salaries, overtime, incentive, bonuses...etc., bank transferring, reports by monthly, quarterly, semiannual, annually)
3- Manage all of HRIS roles (apply HR system, ensure accuracy of data recorded, prepare analysis reports...etc.)
4- Manage all of benefits to staff (medical care, pension, life insurance, hot meal..etc.)
5- 5- Manage all of employees relations (follow of staff queries, employee’s satisfaction survey, Measure of loyalty levels …etc.)
***Job Roles by details:
• Prepare & Manage personnel System.
• Prepare & Manage payroll System.
• Manage all Personnel's Process included (new hires, transfers, promotions, position classification and/or salary changes;; labor relations; benefits administration; evaluations; leaves of absence; resignations, retirements, terminations, and various other personnel-related actions).
• Manage all Payroll's Process included ( payroll recording, monthly variables of incomes and deductions, accuracy of calculations to all payments like salaries, overtime, incentive, bonuses, commissions...etc., bank transferring, analysis reports by monthly, quarterly, semiannual, annually, HR budget, HR letters, pay on time, income taxes).
• Manage all of Social Insurance System, labor office relations..
• Develops, recommends and supervise implementation of personnel policies and procedures.
• Establish and maintains function records and reports.
• Communicates changes in the organization’s personnel policies and procedures to ensure proper compliance is followed.
• Ensure compliance with all existing governmental and labor requirements.
• Manage all employee relations, including managing absence, disciplinarians, grievances, and sickness.
• Supervise all personnel programs such as life and medical insurance, pension plans, vacations, sick leave, and any employee assistance.
• Managing, supervising and representing all personnel related issues including (contracting investigations, access cards, archiving system, termination& release)
• Ensure personnel legal policies are well implemented within the organization based on company guideline and policy.
• Review and sign all documentation and communication with social insurance office and assures compliance with the legal and government regulations.
• Ensures that all archiving process is set and running according to the policy.
• Audit on the accuracy of new hires data included on HRIS and ensure the system is updated.
• Oversee all the activities of own team to ensure high-performance levels and efficient implementation.
• Responsible for the professional development of own team and ensure it is aligned with the organizational career progression and succession plans.
• Responsible for setting the team objectives in correlation with the department objectives, provide coaching and action plans required to achieve objectives.
• Ensures completeness of personnel files in accordance with the labor law requirements.
• Maintain an HR database of employee data and ensures completeness and accuracy.
• Prepare annual HR budget file (expectation& Actual Budget).
• Prepare the claims of Guild Fund, Emergency Fund, Social and services Fund and Penalties Fund and others and issue HR letters.
• Manage all employees’ benefits like Medical care, pension plan, life insurance and … etc. to Achieve better using for the company and staff.
Payroll Section Head :
1-Generate the monthly payroll and ensure that all transactions (including attendance, overtime, incentives, deductions…etc) are entered and updated on the system, as well as monitoring and controlling the log sheet.
2-Audit and analyze payroll reports before submitting them to the Head of HR, as well as auditing and approving the necessary reports before forwarding them to the finance department.
3-Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best practice operations.
4-Provide needed information to finance department to Issue the monthly tax and social insurance cheeks and prepare of the annual tax settlement. and Coordinate with finance department to ensure proper taxation procedures
5-Checking the accuracy of salaries and auditing all payroll issues.
6-Conduct the needed analysis on payroll and labor cost to support in taking right decisions on time and improvement of the compensation & benefits system.
7-Conduct the needed deductions on employees salaries that may happen due to disciplinary actions, absenteeism, or any other effects and take the needed procedures compliance to legal requirements.
8-Provide the needed information and support to all employees to benefit from all financial support including loans and other bank services.
9-Recommend and implement salary increments and adjustments, incentive, bonus schemes and other special payment plans for specific segments of the population in order to maintain an organizational competitive market's position in line with HR & corporate strategy.
10-Prepare Cost budget in coordination with different Business Units to ensure that manpower requirements are taken into account.
11-Provide advice to HR manager in the package to new candidates and negotiate with them and sent the offer letter and coordinate with recruitment section to end the post.
All these actions are Complete for four companies within the group.
I have a lot of information about personnel section like hiring, insuring, records, vacations and man power reports. Because of the nature of my work as an administrator on the application of human resources programs within the institution allowed to observe the details of all the action.
Benefits Administrator :
1- Preparing comparison sheet about every benefit and Studying the suppliers programs in the market for the selection of the programs are compatible with our needs.
2- Oversee the implementation of benefits programs for employees of the companies group.
3- Preparing and reviewing reports that show the performance ratios of these services and staff Depreciation.
4- Administer the employee benefits schemes Maintain database related to salaries, deductions, allowances & benefits.
5- Evaluate and modify benefits’ policies, in coordination with the Head of HR to ensure that C&B programs are up to date, competitive and in compliance with legal requirements.
1-Analysis of the functioning of Hr department with IT Dept. to set our needs before start in HR Programs selections.
2-Studying the suppliers programs in the market for the selection of the programs are compatible with our needs.
3-Training and user support to HR/Admin applications users.
4-Review all data on periodical basis and ensure its accuracy and completeness.
5-Maintains relationships with HR/Admin applications suppliers and IT Department and any other Department if needed.
6-Performs basic systems security administration functions through monitoring and managing system resources.
7-Perform Monthly Database backup.
8-Development of supporting software tools when required.
All of HR programs by D.M.S company under Oracle D.B
supervising the preparation of the casual salaries at all company's sites. Since I developed a database for preparing these salaries and modifying this program to meet all changes social insurance, tax and labor laws. Providing any reports concerning workers data and history attendance and transaction. I developed a manpower database for: storing and updating data about employees (contract, site, department, section, job title, staff, status, ). Providing the top management with periodic and statistical reports according to the above data as necessary or requested.
work in Journal books, General ledger, Preparing daily reports of income and expenses, preparing reports on financial analysis, Supervising the application of human resources programs( payroll, personal, time attendance, training).
So good