Contract Specialist
Sadara Chemicals Company
Total years of experience :21 years, 8 Months
Understands and monitor compliance of contract’s terms and conditions and define monitoring elements throughout post award contract lifecycle.
Coordinate execution of contract mobilization activities and responsibilities, and handle communication to relevant internal stakeholders and supplier.
Coordinate with multiple stakeholders for the collection and execution of requests for material/service/manpower.
Coordinate with Finance to verify invoices and gather suitable approvals to execute payments.
Collect documentation required to prepare contract amendments requests or address issues; and escalate to Procurement when necessary.
Ensure all Sadara and supplier obligations are met and document contract post-close out feedback from stakeholders.
Prepare, conclude and maintain contractual procurement of supplies and services in line with Sadara’s policies & procedures.
Oversee the drafting of various contracts and suggest any necessary changes pertaining to cost figures, technical aspects or specific wording.
Evaluate alternative contracts by studying the financial, procedural and administrative aspects and assessing the feasibility of each contract.
Provide expert recommendations and guidance as a member of the Bid Review Team in order to properly evaluate and choose among the pool of bids.
Monitor the contractor’s quality and efficiency according to the contracted service performance levels and take corrective actions if necessary.
Negotiate with contractors as part of a negotiating team comprised of contract specialists and proponent representatives.
Ensure that all contractual activities are performed at the highest levels of integrity and in compliance with Sadara’s Code of Conduct.
Perform a variety of high-level professional and administrative support functions in the areas of budget, accountability, cost analysis, and other departmental activities:
- Work with Sadara departments in the development of business plans, operating plans and accountabilities in accordance with corporate strategies and track the execution through monthly/quarterly reports.
- Prepare routine/special reports, provide analysis of forecasting and budgeting activities, and perform special studies as required.
- Develop reports on forecasting and budgeting information, with highlight on improving initiatives and strategic plans.
- Work with the functions’ departments/divisions to develop their workforce and monetary plans.
- Forecast material budgets taking into account ordered materials, delivery dates, fiscal year closures and excess material return
- Forecast invoices payments taking into account completed work, accruals, contract amounts and outstanding invoices.
- Develop cost control measures to meet cost/schedule/program objectives.
- Work with corporate group in maintaining the flow of business information to assist department/division heads in keeping operations, manpower, and financial budgets within established programs and standards.
- Develop and maintain statistical reports, cost control measures, and scheduling programs for management’s perusal.
- Coordinate with Finance to verify invoices and gather suitable approvals to execute payments.
- Collect documentation required to prepare for new contract, amendments or extensions requests and escalate to Procurement when necessary.
- Ensure all Sadara and supplier obligations are met and document contract post-close out feedback from stakeholders.
- Competent in using the company’s system in implementing the previous tasks such as SES, raising PRs, Sourcing Requests, posting GRs, Business Spending….
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• Participate in special studies for improving office facilities and office space utilization and assist in the planning and design of new office space and related projects.
• Participate in forecasting office space requirements for present and future needs based on Sadara manpower forecasts.
• Assist in the evaluation of office space utilization and initiate consolidation plans to maximize office space for reassignment to other office users.
• Coordinate all office movement or transfers within Sadara offices.
• Communicate daily with supply vendors and review furniture needs and keep the office supply and kitchen areas stocked.
• Receive office service requests and coordinate with concerned parties within Sadara to evaluate requests and deliver the required services.
• Executes all tasks in the receipt and distribution of materials and ensures that applicable to Sadara policies, practices, and procedures are carried out with efficient operations.
• Maintains records and generates receiving, inventory, and order requests reports; ensures accuracy and completeness of purchase order processing.
• Maintains warehouse information in the appropriate application system by reviewing and updating inventory, item additions, deletions, changes in pricing, credits, etc.
• Provides information to purchasing function and works closely with those who are purchasing in executing requisition requests and processing purchase orders.
• Recommend new installations or modifications to existing office facilities, estimate costs, and complete expenditure requests as required.
• Coordinate renovation projects in collaboration with concerned parties and service providers.
• Coordinate with concerned departments such as Information Technology to identify and fulfill space requirements for new or planned computer equipment and other environmental requirements.
- Assist the management with the development and modification of Policies and Procedure in the area of Meet & Greet services.
- Update and coordinates with Contracts department for renewing annual contract for the Airport rented facilities by KAH.
- Provide the management with daily & monthly reports.
- Ensure proper arrangements for providing airport assistance and transportation of employees, eligible dependents and official guest/s.
- Supervise activities related to Immigration clearance for departing employees.
- Coordinates with Passport and Travel offices regarding passports and tickets of EOC employees.
- Coordinates with concerned departments regarding new arrivals and visitors.
- Coordinates and participate in arranging for conferences and consultations.
- Covering the Housing services director in his absence.
- Covering the Housing services director in his absence.
Coordinate with concerned departments and sub- contractors for alll housing related issues.
Follow - up the implementation of the reccommondation in the housing compound inspection reports.
Act as housing manger from December to July 2007.
During this period I have been evaluated as an excellent.
Able to gain an opportunity and experience to organize, direct and carry out complete and overall management of diverse department of Staff Housing Services
Develop and administer all related functions and activities of each departments or sections under the Support Services Division and able to implement the necessary program policies and procedures.
Provide inventories of all old & new Housing property.
Conduct periodical inventories of all Housing property.
Prepare and maintain official Housing property records.
Participate in future planing with the management.
In seviral occasion I acted as Housing Coordinator.
During this period I have been evaluated as an excellent.
Degree of Bachelor of Science in Business Administration, Arab Open University (Management System) GPA 2.8/4
I accomplished the required courses and the TOEFL track with the grade 473 which approaches me to be in KFUPM as an ARAMCO scholar ship student.
I’ve got 84% in Science