office Manager
Soceite Generale
Total years of experience :23 years, 9 Months
• Keep an accurate record of all receipts and payment authorizations for the treasurer's financial records
• Assist in the supervision of the office and insures proper functioning of day-to-day operations
• Data entry
• Perform such other duties as may be delegated to the financial secretary by the president or treasurer
• Monitoring all expenses and budgets within the company to comply with approved policies.
• Assist with clerical support
• Respond to client enquires
• Relieve management of administrative details including scheduling meetings, and managing events
• Manage a system to insure that routine events/assignments are completed.
• Communicate with staff on behalf of the VP.
• Maintain strict confidentially in all matters concerning the Team.
• Responsible for processing check requests, purchase orders and working with Finance
• Coordinate and provide support on special events
• Manage complex executive calendars, Schedule and plan for meetings.
• Manage moves, remodels, and hiring of contractors as needed.
• delivering all facets of recruiting success throughout the organization.
• Develop and execute recruiting plans.
• Administrative duties
• Work with hiring managers on recruiting planning meetings.
• Lead the creation of a recruiting and interviewing plan for each open position.
• Efficiently and effectively fill open positions.
• Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation.
• Develop a pool of qualified candidates in advance of need.
• Communicate with managers and employees regularly to establish rapport, & gauge morale
• Attend local professional meetings and membership development meetings.
• Maintain regular contact with possible future candidates.
• Attend career fairs for recruiting and company recognition.
• Review applicants to evaluate if they meet the position requirements.
• Conduct prescreening interviews.
• writing and forwarding rejection letters.
• interviewing and selecting employees onsite.
• preparing and sending offer packages.
• preparing and sending new employee orientation packages.
• Co-ordinate and administer the training and induction processes including arranging training courses, logging attendance and ensuring evaluation forms are received.
• Prepare the monthly payroll submission, liaising with line managers when appropriate to ensure all documentation is accurate and ready for authorization before the payroll deadline.
• Arranging national and international travel itineraries.
• Assist in preparation for presentations that are used in a broad number of settings..
• Work with and securely maintain confidential information.
• Plan and coordinate special meetings and events.
• Work closely with Conference Service Managers, and their teams to facilitate detailed plans for theme events, tours, weddings, etc. and weddings are booked accurately with vendors.
• Required oversees and assist with actual set-up of the events.
• Coordinate on-site service and scheduling of the event attendants.
• Assist with the trade shows, in-house requests and events.
• Supervise the daily billing of events
• Receive and screen communication including telephone calls and e-mail messages,
• Attend management, committee, and other meetings
• Coordinate office activities and schedules
• Handled information requests
• Performed clerical functions, such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings & make travel arrangements;
• Trained and supervised lower-level clerical staff.
• Manage the flow of documents; track actions items and responsibilities.
• Provided administrative support for a director or manager and other specified individuals in the department.
• Maintained central files for department.
• Reviewed, types reports/documents.
• Performed other related duties as assigned.
• Handled cash, issued receipts and post cash receipts to accounting system.
• Provided front counter customer service and cashier service to walk-in customers.
• Handled all front counter cash.
• Receive and distribute all incoming deliveries i.e. UPS and FedEx.
• Access works from database, format documents using excel correctly enter into a computer
• Application Compiling and verifying data to be entered.
• Enter alphabetic, numeric or symbolic data for source documents into a computer.
