Ordering Specialist
AGMC
Total years of experience :10 years, 3 Months
• Monthly stock flow and production planning based on sales forecast and internal budget.
• Ordering using the OEM authorized portal.
• Monitoring consumer demand to optimize product portfolio in terms of choice, color & trims.
• Forecasting the annual ordering plan.
• Follow-up on the shipment's ETD and ATD.
• Model, variants, subvariants, interior and exterior, and warranty creation in the system.
• Monitoring and reviewing stock aging.
• Creating PO in the system that corresponds to the verified orders.
• Costing the vehicles in stock upon shipment arrival.
• Data analysis for efficient MSRP positioning.
• MEAC-based Market Analysis and Reporting data for sales comparison.
• Tracking Invoicing & booking status.
• Preparing presentation for senior management.
Payroll
• Calculating employee earnings and deductions.
• Preparing employee pay checks.
• Keeping and updating accurate payroll records.
• Updating payroll and accounting files, as well as the general ledger.
• Supervising the payment of both paid and unpaid leaves.
• Resolving payroll difficulties and employee inquiries.
• Calculating and processing holiday and overtime earnings.
Payable
• Keeping track of all payments and expenses, such as payroll, purchase orders, invoices, and statements.
• Reconciling processes payments through verification of entries and other supporting documents to balances.
• Maintaining the accuracy of historical data and records.
• Providing support in audit and tax preparation.
• Analysing workflow processes.
• Establishing and maintaining relationships with new and existing vendors.
• Resolving all payables related issues with internal and external stakeholders.
• Comparing purchase orders, prices, payment conditions, and other fees.
• Performing accounting activities such as account maintenance, entering entries, and reconciling books of accounts.
• Preparing an analysis of accounts and other monthly reports.
Fixed Asset
• Record fixed asset acquisitions and dispositions in the accounting system.
• Track the compilation of project costs into fixed asset accounts and close out those accounts once the related project has been completed.
• Ensure consolidation of fixed asset information to enable a complete and accurate record of the identification, location, and value of fixed assets.
• Review and update the detailed schedule of fixed assets and accumulated depreciation.
• Assist with set-up of all new leases and validation of lease data and attributes.
• Gather, verify, and input cross-functional data into the lease management tool.
• Record monthly lease journal entries and complete account reconciliations.
• Initiate lease payments and ensure they are processed completely, accurately, and timely.
VAT Compliance
• Record fixed asset acquisitions and dispositions in the accounting system.
• Assist in gathering necessary backup support documentation for VAT reporting, request VAT invoice revisions and VAT invoice credits as necessary.
• Ensure that VAT accounting accounts are correct and reconciled with the other relevant data.
• Perform VAT accounts reconciliation.
• Maintain controls by adhering to the accounting department’s policies and procedures and ensure Tax practices are in compliance with UAE financial reporting statutes, standards and financial reporting best practices.
• To create quotes as per agreement.
• Communicate with all departments involved in completing quotations.
• To carry out administrative work and operational responsibilities to ensure the smooth running of all day-to-day business.
• Prepare Sales agreement.
• Offering vehicle financing and insurance to customers.
• Seeking new lending institutions and maintaining good working relationships to secure competitive interest rates and financing programs.
• Processing financing and leasing deals accurately and securing approval through financial sources to secure approval and through the proper federal, state, and corporate channels.
• Providing the sales team with information on finance and lease programs and the benefits of the dealership’s financing and extended service programs.
• Administer orders with special instructions and documentation requirement.
• Preparing Invoice with agreed terms and conditions.
• Checked invoices for discrepancies in price, warranty & promotions.
• Preparing complete documents for bank submission.
• Follow up on, collect and allocate payments.
• Perform account reconciliations.
• Monitor account details for delayed payments and other irregularities.
• Maintain accounts receivable customer files and records.
• Generated monthly and weekly reports for management.
• Assist with month-end closing.
• Internal Sales Audit.
• Identifying future hiring needs and developing job descriptions and specifications.
• Attracting suitable candidates through databases, online employment forums, and social media.
• Coordinate sales and renewal administration of insurance programs.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Create and update records and databases with personnel, financial and other data.
• Submit timely reports and prepare presentations/proposals as assigned.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Employees commission statement at the end of every month.
• Coordinating and managing appointments, meetings, and the conference room schedule to prevent duplicate bookings.
Certified Financial Modeling & Valuation Analyst (FMVA), Corporate Finance Institute, (2022)