Executive Personal Assistant
Parus International
Total years of experience :3 years, 10 Months
Responding to and fielding telephone calls, relaying messages to the appropriate party, and handling
incoming communications such as email and formal letters.
Manage electronic and paper files. Manage calendars, plan meetings and conferences, and make
travel arrangements.
Responsible for human resources tasks such as posting job ads, screening of candidates and
conducting interviews in person or over the phone.
Ensure statutory requirements are identified and met
Contribute to the overall development of organization and its activities
Maintain and develop systems, procedures and records in line with the organization’s policies and
objectives.
Ensure necessary records are maintained that can readily provide current, accurate and accessible
information.
Work within the framework of corporate plan as directed by the Managing Director
Support the Managing Director in the preparation and presentation of reports, proposals, budgets
and related activities in servicing and developing contracts and relationships with stakeholders and
partners
Support the Managing Director in the preparation of all documentation required for key decision
making as required
Under the guidance of the Managing Director ensure corporate methods for monitoring and
evaluating the effectiveness and impact of strategic initiatives and the impact of investments that
are applied.
Work with the Team Leader to deliver workshops to PGCE students.
Work with the Finance Manager to draw up the annual budget.
Work with the Administrator to organize mass and targeted mailings to schools & youth groups.
Work with the Administrator to organize the annual prize-winners receptions, including inviting
guests, creating programs, organizing tours.
Represent the project and the Citizenship Foundation in public forums, at conferences, events, and
meetings.
Produce reports for the Board of Trustees, Annual Report and other internal and external
publications
Undertake various tasks such as answering the telephone, helping with mailings, organising
functions and events and undertaking research as and when required
The Project Officer may also have the opportunity to be involved in other tasks relating to the
general work of the foundation. This will be dependent on the amount of time and funding available