Receptionist/Office Administrator
Hoerbiger Service Middle East FZE
Total years of experience :8 years, 10 Months
Provide administrative support to a department/or managers.
Project a professional company image through in-person and phone interaction.
Downloading and updating the back orders and invoice reports through SAP.
Flights/Hotel bookings
Following up of orders delivery status/order confirmation.
Checking and posting of local invoices through SAP.
Handling the courier service, domestic and international.
Sorting out the mails and distributing them to the respective departments.
Handling office checks.
Handling stationery and other typing work.
Handling all incoming and outgoing calls effectively and professionally.
Attending to all incoming customers and guests at the reception and directing them to the respective departments.
Handling all outgoing documents via couriers domestic and international. Receiving all incoming mails sorting them and ensuring distribution to the department concerned.
Setting up of the conference and training rooms for the meetings and trainings and arranging refreshments during the meetings.
Travel bookings- coordinating with the corporate travel agents for making staff annual bookings.
Arranging hotel and travel bookings for the incoming visitors. Arranging visit visa's and Marhaba services where requested.
Checking outgoing trays at the managing director's office for any mails and distributing accordingly.
Distribution of office stationery and ensuring sufficient stock.
Responsible for all pantries and stock ordering.
Performing to any other administration function that may be assigned