Administrative Assistant
Salem balhamer Factory
Total years of experience :7 years, 0 Months
1- Organizing interviews and meetings of the general manager.
2- The ability to formulate and amend internal and external correspondence. Reports administrative and technical notes and writing minutes of meeting.
3- Responding to internal or external inquiries, By receiving transactions and postal messages and responding to them.
4- Organizing domestic or international flights for the general manager and terminating travel.
5- Coordination and follow-up of projects from beginning to end and ensuring their completion.
6- Updating and arranging information and files permanently.
7- Supporting and assisting other departments by providing services to departments and managers in the authority and assisting them in carrying out some important work (meetings- preparing file - follow-up) and so on.
8- Preparing the agenda and minutes of the periodic meetings of the administration.
9- Carry out any other duties that may be assigned by the Director General
Create data entry for the company.
Create filing system for files
Attend the meetings and fill the minutes of
meeting form
Create the report for wildlife
Create letter system
Create contracts system
Create baseline study system
Create contracts documents for contractors
Company Establishment documents Word & Excel
Create Business plan baseline check list
Working on government websites (muqeem,
mudad, a jeer, etc.
Preparing medical insurance for the employee.
and his family.
Transferring services.
Issuance of visa - re-entry visa.
Register the employee in gosi
Working on clearance the official documents in
projects we are working on it with the Royal
Commission.
Answering the phones
Taking reservations.
Get OJT every day.
Checking the arrival list / dep list.
Confirming the arrivals reservations.
Preparing amenities form for Member ships.
Check guest preferences on their reservations
Reporting to FOM.
Entry guest data on shmoos program
Printing Dailey reports - check it.
Checking the check list.
Maximize room occupancy and use up-selling.
techniques
Handling guest issues
Welcoming the VIP guests
Making the courtesy call for in-house guests
Preparing amenities form for Member ships
Sending daily report to the GM
Reporting to GM.
Handling employees
Handling the rally events
Assignment of job tasks
Ensure reservation department and Front Office
staff are constantly aware of availability states
open, on request, closed dates, high demand
dates etc.
Assists and prepare in groups pre-arrival process
and also preparing group rooming lists.
Maintains a clean and organized work area.
Achieve positive outcomes from Guest queries in
a timely and efficient manner
Ensure an efficient reception experience for
Guests, including check in/out, and complete
audit procedures, as required
Developing the team skills in sales and
communication with the guests