Samah Mohammad Ahmad

-preparation the tenders process from the pre-qualification stage through to the final bid submission, award of PO/contract and engagement close out. Ensure that procurements carried out in accordance with IMC and donor-specific policies and procedures, (from Submitting PR, RFQ, CBA, PBS, PO, TCM, BPA/Contracts, GRN, SRN, VRT, Deviation / sole source when needed till Invoices for Procurement) and ensure that all materials purchased are of appropriate quality, price and are timely delivered.
-Generate all required procurement documentation work on payments for big procurements of pharmaceutical, medical equipment’s and consumables with coordinate with finance team and make sure the payments are delivered to the suppliers in a timely manner.
-Preparation/ updating monthly - quarterly Logistics report for all needed lists, such like(Contract and BPA’s Tracking, MERO Asset List, Vendor Catalogue, procurement plans, vehicle performance report, narrative report, logistic staff’s matrix, procurement deviation register, market survey report, warehouse and Gifts in Kind stocks updates).
-Supporting programs in the development of procurement plans for all new grants and assisting in their review on a regular basis.
-Establishing and maintaining good professional working relationships with suppliers in(Amman, Turkey and Idleb), contractors and inspection companies whilst strictly adhering to IMC anti-corruption guidelines and IMC code of conduct.
-Conducting regular market surveys and maintaining an up to date supplier data base with key supplier information.
-Support warehouse team, stock management, and control systems, including documentation and reporting needed.
-Managing the logistics inside Syria remotely by Generate/check all Procurements with the logistics team, and provide an assistance needed such like effective meetings, trainings.

-Oversee the sourcing and management of all supplies, services and equipment’s in SRD’s Jordan and Syria office.
-Ensure that procurements are carried out in accordance with SRD and donor-specific policies and procedures, (Submitting PRs, RFQs, BAs, Service Agreements, Contracts, GRNs, COC and Invoices for Procurement) and ensure that all materials purchased are of appropriate quality, price and are timely delivered.
-Developing and managing innovative supply chain processes in cross border shipments.
-Ensure proper warehousing, stock management, and control systems, including documentation and reporting.
-Managing staff, and liaising with program teams to ensure program needs are met with finance and grants teams to ensure donor and organizational compliance.
-Establish and maintain positive relationships with suppliers relevant to SRD’s supply needs, and establish framework agreements for regular suppliers.
-Managing and implementing logistic systems for the management of mission assets, tagged and record all assets procured by mission and listed on asset list.

-Analyze and update monthly / quarterly Reports for all logistics activities required by HQ and Donors.
-provide logistical support to programs in compliance with IMC standard logistic procedure.
-Preparation/ renewal of contracts (Rental of sites, BPA’s, guesthouses and warehouses), tracking the expiry dates of the contract to undertake the procedures for renewal or terminations.
-Support procurement team and ensure that IMC standards of procurement procedures and policies are implemented and adhered to in the area of responsibility.
-Generate all required procurement documentation and maintain records and files in an impeccable manner, and coordinate with Finance Department to make sure the payments are delivered to the suppliers in a timely manner.
-Preparation/ updating all needed forms for the Gifts in Kind and Donations with track them, and follow the processes to get the approvals and submitted to HQ.
-Responsible for all assets, maintain and update monthly IMC assets and inventory (in field sites), conduct quarterly physical check for the assets with provide all needed reports.
-Make hotel reservations and coordinate with the Head of Drivers for any travel arrangements.

-Organize office activities and operations to secure efficiency and compliance to company policies.
-Organize and updated records and databases with personal, financial and other data.
-Present timely reports and prepare presentations/proposals as assigned.
-Manage agendas/travel arrangements/appointments etc. for the upper management.

-Perform tourism programs as integrated programs including hotels, tourist attractions, transfers and aircraft in order to sell these programs at specific prices.
-Develop the following-up the proper implementation of programs and being responsible for addressing the problems that occur in the files for tourism programs.
-Keep customers fully informed of all information required and provided by them and duly executed and inform them after completion.

-Transferring money in a multiple ways such like western union and express system for most of countries and Provide clients and earn them in a way that accurately meets their requirements and punctuality, prompting them to keep coming when they need to transfer money.