Logistics Manager
Handicap international
Total years of experience :6 years, 0 Months
- Steer the mission’s Logistics Management (Ensure the application of logistics procedures in compliance with the legal framework and internal donor regulation.
- Supervise Supply Chain Management (Cover the program’s needs in material, equipment and services.
- Supervise the management and use of the vehicle fleet and other means of transport in compliance with the internal regulations and security plan.
- Supervise Stock and Equipment Management (Introduce and monitor adequate means for the smooth running of the program).
- Supervise the management of general services (Expat staff accommodation, offices and storage facilities).
- Manage the mission’s Logistics team.
· Support the program activities (centres maintenance, supplies, purchase, etc.).
· Participate in contract management (vehicles, premises & guest house, telecommunication, insurance, etc.).
· Supervise the drivers for the correct implementation of Tdh fleet management procedures.
· Manage car maintenance in collaboration with Logistics & Security Coordinator and the cars rental company.
· Support the Logistics & Security Coordinator for the follow-up of insurance, official registration, contractual commitments, etc. for the vehicles park.
· Manage all car movements and appropriate follow up. Maintenance:
· Handel office/guest houses maintenance (water, electricity, generator, painting, etc.).
· Handel the equipment maintenance (computers, printers, photocopiers, fridges, generators, etc.).
· Manage the maintenance activity (CFS and Youth centre, etc.) in collaboration with the project responsible.
· Assist senior management in the design and the implementation of security measures appropriate to the context of intervention.
· Follow-up on the daily basis of the respect of the security measure and process (Cf. security plan) from the national and international staff.
· Maintain and improve of Tdh’s passive security infrastructure (bunkers, fences, alarms, etc.).
· Ensure the presence and correct update of emergency kits for all sites and cars (security chest, first aid, water, etc.).
· Ensure the respect of the communication procedures and that expatriate and inpatriate staff can be reached at all times.
· Manage the proper functioning of all the Tdh telecommunication equipment.
· Set up a proper transparent stock management system.
· Implement Tdh stock management procedures and respect of donors’ requirements.
· Follow Tdh procedures for asset management.
· Renew the policy of Tdh’s assets when needed.
· Comply with the correct implementation of Tdh procurement procedures and respect of donors’ requirements.
· Provide Logistics & Security Coordinator with the monthly follow-up of purchase request.
· Comply with national and international purchase following Tdh procurement procedures.
· Manage transportation of all supplies and equipment to and from site.
· Redefine the relations between Tdh and vehicle owners, suppliers through regular call for bids/quotations.
· Participate in capacity building needs assessment.
· Prepare (training materials, tools, follow up, etc.) and conduct training/ coaching according to the training needs identified, upon request.
· Participate in field assessments and regular assessment of Logistics and security’ impact, and participate in report writing.
· Provide ad hoc security reports when appropriate, within 24 hours of incident.
· Provide monthly logistics reports appropriately documented.
· Monitor stock management and carry out documented monthly inventory controls.
Commit to respect the Tdh Safeguarding Policy and principles of child protection;
· Commit to ensure the best implementation possible of the Safeguarding Policy in Jordan;
· Commit to inform Child Safeguarding Focal Point and to deal with any cases, allegations, or possibility of transgression, even potential, of the Safeguarding Policy.
Manage and coordinate closely with RI Program Manager and Country Director to distribute supplies to beneficiaries and/or to designated warehouse.
Ensure RI logistics systems and processes are in place
Ensure timely and accurate documentation of deliveries.
Ensure logistics records systems are well managed and maintained.
Ensure that stock management is in place.
Approve bills for payment, monitor contractor performance, calculate the cost of orders, charge or forward invoices to the appropriate accounts, and monitor in-house inventory transfer forms for bookkeeping records.
Follow up suppliers' and any other pending payments to make sure all payments are made on timely manner.
Responsible for overseeing the inventory management process, defining strategies for appropriate inventory levels.
Manage the store keeper and follow up with related matters to maintain a strong warehouse system and process
Provide full logistics support to the office, stationary, office supplies, events coordination, meetings, work shop, etc.
Supervise the drivers and maintain their log sheets and car movement sheet for Mafraq/ Irbid Governorate / Zaatari Camp
Manage the logistics assistant employees in the fields with direct supervision.
Follow up with all logistics matters, fuel cards, control the procurements and offers.
Implement and coordinate the car movement and transportation system that ensures support and project staff needs are met.
Oversee the planned maintenance of vehicles.
Supervise the logistics team work duties and their attendance in RI Jordan mission.
Oversee communications purchases.
Oversee the lease of the office and guesthouse.
Oversee the maintenance of the office and guesthouse.
Ensure RI is in compliance with laws and regulations regarding transportation.
Participate in RI personnel development at all levels through talent acquisition, performance management, providing opportunity for high performers, education, communication, coordination and collaboration.
Remote Management and follow up with Cross Boarder Syria Logistics-Procurement Team
Manage and arrange Logistical Support (Especially Certificates of Origin, Waybills, Packing Lists, Transportation and Customs Clearance) for Cross Boarder UN Convoys to Syria.
Environmental Engineering
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