سامية ظافر

Streamlining internal and external coordination by acting as Focal Point of Contact for the Dean's Office.

Maximizing efficiency by providing comprehensive executive support to The Dean : including preparation of correspondence, strategic presentations, calendar management, travel planning and other tasks as required.

Expediting decision-making by providing concise and evidence-based reports.

Acting as custodian of the Dean's Office Standard Operational Procedures and guidelines, in charge of designing and updating the Office and Orientation Manuals.

Facilitating the timely completion of several enhancements of administrative procedures, through creativity, development of new skills and successful collaboration with stakeholders.

Coordinating strategic events, WCM-Q Joint Advisory Board meetings, monitoring progress and timely completion of action points. Holding post-event debriefs and assessing achieved objectives.

Processing incoming agreements and faculty-related paperwork, ensuring a thorough legal review and a prompt execution of agreements.

Representing the Dean's Office in interdivisional vendor review and project awarding committees.

Preparing and submitting monthly financial reports, tracking funds availability, processing claims and honoraria in line with the policy.

Handling procurement requests, coordinating with vendors, assessing proposals, processing payments through ERP.

Managing and updating the Dean's Office website pages.

Managing The Dean's medical licensing in Qatar and in the US, monitoring its validity and completing renewals in a timely manner.

Maintaining The Dean's DHP profile and IRB Research and Projects, ensuring full compliance with respective requirements at all times.

Acting as Directorate’s focal point for coordination with President & CEO Office, for submission of data, management reports and other requests.

Receiving incoming President & CEO directives and assignments, relaying it immediately to concerned Departments for action and following up closely for timely implementation as per given deadlines.

Processing incoming correspondence, submissions and reports to analyze their significance and priority-level prior to dispatch for execution, with necessary follow up.

Updating monthly management reports, and monitoring the implementation of assigned action points as per given timeline. Reporting back to Senior Management as required.

Providing high-level support to Executive Director by preparing statistical reports, conducting research, preparing memos, presentations and coordinating necessary submissions as required.

Coordinating the daily activity of both Retail and Residential Departments to ensure a smooth flow of tasks and timely execution of Senior Management directives.

Acting as HR focal point for Directorate employees.

Liaising with other Directorates and external entities when and as required.

Working with Marketing Head for implementation of Group marketing strategy, campaigns & events.

Drafting, processing and approving marketing requests: tenants’ projects, Third Party media requests, procurement briefs.

Meeting with potential media & events agencies, reviewing marketing proposals, briefing the management accordingly.

Providing technical advice regarding the awarding of marketing projects based on relevancy, creativity and flexibility.

Channeling the implementation of marketing campaigns as per the company procedures, liaise with Procurement, Finance Departments and marketing vendors to ensure smooth awarding, execution and payments.

Sourcing and procurement via ERP procedures, budget control, invoicing, internal & external correspondence.

Page admin of Ezdan Shopping Malls Social Media platforms, executing digital marketing strategy through weekly content schedules.

Eng/Ar Copywriting, creating/editing artworks, uploading content, addressing online queries.

Sr Manager office management and assisting Sales & Marketing Section Head to coordinate assigned projects.

Producing MIS Daily Sales Report (DSR), monthly overtime sheets, periodic reporting to Toyota Motors, Japan.

Monitoring monthly sales trend and targets achievement, ensure proper reporting to management and higher management.

Internal and external marketing coordination as required.

Support sales staff with Customer Service matters, handling HR requests, assisting with applicants pre-selection, managing attendance and leave systems.

Managing long term vehicle lease portfolio (B2B). Meeting with prospects and existing clients, channeling their requirements to ensure both parties expectations are met.

Processing vehicle handover/takeover agreements, monitoring accounts, vehicle use and payment incidents to help achieving targets.

Channeling incoming Obligatory & Facultative reinsurance offers and assessing its risk level. Preparing quotations for the firm’s confirmed risk shares.

Weekly market watch and research on clients solvency and risk trends.

Analyzing daily reinsurance offers to provide the management with proper recommendations.

Liaise with stakeholder for proper escalation of information, follow up with ceding companies, monitoring market trends.