SAMUEL WAITA

DUTIES

• Provides procurement, logistical and administrative support to a team ofProcurement Officers in the acquisition ofa wide variety ofgoods and services.
• Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability ofvendors and funding sources.
• Monitors status ofexisting requisitions, maintain contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to HQ and field missions, verifies receipt and inspection ofdeliverables and accurately reports, as and ifrequired.
• Produces tender documents (e.g., Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature ofrequirements and cost ofprocurement involved.
• Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance ofProcurement Officers.
• Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, ifrequired, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
• Assists relevant officers in more complex, higher value purchasing operations; coordinates distribution ofpertinent documents to concerned parties, ensures appropriate follow-up action, etc.
• Maintains relevant internal databases and files; keeps track ofany contractual agreements, systems contracts, etc. and informs affected users of contractual rights and obligations.
• Researches, retrieves and presents information from a variety ofinternal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
• Utilize data analytics tools to monitor key performance indicators (KPIs), identify trends, and generate insights for decision-making. Prepare regular reports and presentations for senior management to communicate procurement and logistics performance metrics.
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• Assists with the collection and analysis ofdata as well as preparation ofdata presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties as assigned.
• Build and maintain relationships with local suppliers to ensure quality, cost- effectiveness, and reliability ofthe supply chain. Evaluate supplier performance, conduct regular supplier audits, and implement corrective actions as needed.

PAST ENGAGEMENTS

KENYA INSTITUTE OF CURRICULLUM DEVELOPMENT

AUGUST 2015-DEC 2016