Sr. Project Document Controller
SAUDI BASIC INDUSTRIES COMPANY (SABIC)
Total years of experience :26 years, 4 Months
I have been working as a Sr. Project Document Controller with SABIC (Engineering & Project Management) for Mega Projects. Provide Tecnical assistance to the Project Management Team. Analyse Document (Categorizing, Metadata, Quality, Retrievability, Drawing / Document Completeness, Retention). Supervised a team of assistant Document Controlers. Develop, Maintain & implement Document Management System. Collate, Monitor, reproduction, distribute and subject to collaborative workflow management.
NOVEMEBR 2009 - TO-DATE -PROJECT DOCUMENT CONTROLLER / DOCUMENT SUPERVISOR
SABIC - SAUDI ARABIAN BASIC INDUSTRIES CORPORATION - CLIENT
Petro-Chemical Company - WORLD LEADER IN PERTRO-CHEMICALS
Duties and responsibility
➢ Reporting to the Project Lead;
➢ Evaluate and implement Document Management System to handle secure Storage and Retrieval of Technical, Commercial, Contractual correspondence including Version Control and collaborative workflow Management;
➢ Control Document Flow between Originator and Recipient;
➢ Update & maintain RFI status and notify Cumulative Progress departmental-wise;
➢ Ensured Method of Statements & ITPs approved by the respective discipline Engineers;
➢ Ensure all Project issues (NCR, SSR) are closed;
➢ Implement in-house EDMS and File Management System (FMS) for Document Management System;
➢ Establish & Maintain Centralized FTP Server (download, upload) between Client and Contractors for Document Flow;
➢ Document Receiving, Reproduction, Distribution, Registering, and Retention;
➢ Maintain Work Breakdown Structure (WBS) implemented by the Project Management Team;
➢ Schedules due dates for Drawings, Specifications, Technical manuals, and other documents;
➢ Monitor status of project to ensure documentation is submitted according to schedule;
➢ Review and Verify project documents for completeness, Metadata, Quality and compliance with contract requirements;
➢ Submit project documentation to management for approval, and transmits approved documents to the customers;
➢ Ensures all test reports (RT, UT, MT, LP, HT, PWHT, PMI, TOFD etc.) are compiled into Quality Dossiers for machineries;
➢ Maintain Quality Management Systems-requirement using ISO 9001:2008 E;
➢ Maintains Web-based ESTS (Engineering Service Tracking System) to handle notification;
➢ Maintain Integrated Document Management System using Company Portal;
➢ Prepare Document Package (Technical Drawings) for DEP, FEED, TAM & RBI;
➢ Using EDMS (Intergraph Smart Plant Foundation) for historical Documentation;
➢ Prepare Equipment inventory for designated plant;
➢ Prepare ISOMETRIC Drawing sets for Capital Projects based on mark-up P&ID;
➢ Supervise the Work of assistant document controllers and CAD/ Micro-station operators;
➢ Acting as a focal point to manage, coordinate, and expedite documents between all respective team members;
JULY 2004-2006 DECEMBER-SENIOR DOCUMENT CONTROLLER/LEAD DOCUMENT CONTROLLER
Mitsubishi Heavy Industries, Ltd., (Japan), KSA, Petro-Rabigh LSTK Project Client: Saudi Arabian Oil Company; Industry: Power - IWSP Project.
➢ Report to the Pre-commissioning Manager;
➢ Used DOCUMENTUM, EDMWEB for Management of Project, Procurement and Construction Documents;
➢ Report and keep-in-contact with Home Office at Nagasaki in Japan ( Document Issue Centre);
➢ Supervised day-to-day DCS control system;
➢ Enabled team members to on-line access to find, view and print periodic updated Engineering Drawings through Intranet Site;
➢ Responsibility to handover Final Documentation to the Client;
➢ Assigned responsibilities to the assistant document controllers individually;
➢ Assign consecutive transmittal number for Transmittals / Submittals;
➢ Convened and discussed with assistant document controllers weekly-work progress;
➢ Ensured all recipients are transmitted Issue for Construction Drawings (IFC) on latest revision (Controlled Copy Distribution);
➢ Ensured all documents are scanned and uploaded to the in-house EDMS according to its transmittal Number;
➢ Prepared and submitted Mechanical Completion Packages to the PMT as per the project pre-commissioning and mechanical completion plan;
➢ Monitored punch list items activities including Mechanical Completion Certificate (MCC), MC Status Index (System& Subsystem) and Punch List Register Printout initiated by the client prior to final completion of the project;
➢ Maintain Mechanical Completion Check lists, Punch lists, Test sheets & Exception list;
➢ Compilation of Inspection Check Lists for functional testing of every equipment, instrument, electrical and piping;
➢ Compilation of Punch Lists in conjunction with the contractor and client;
➢ Resolved contractors raised queries in conjunction with technical support group;
JANUARY 2002-2004 JUNE - DOCUMENT CONTROLLER,
Mitsubishi Heavy Industries, Ltd., (Japan), KSA, Ghazlan, Jubail LSTK Project
Client: SCECO; Industry: Power - Project - Ghazlan II Power Plant.
➢ Report to the Operation & Maintenance Manager;
➢ Used LIVELINK for Vendor Documents/Drawings;
➢ Printing, Binding & Submission;
➢ Prepared weekly progress reports;
➢ Dispatch documents internally and externally as per Distribution Matrix;
➢ Acted as coordinator between Cad-Operators / Designers;
➢ Downloaded Vendor catalogues and incorporated into the Instruction Books (hard and soft copy);
➢ Periodically review, revise as necessary, and arrange authorization by the relevant personnel;
➢ Conveyed all the information to the Nagasaki, Japan on weekly basis;
➢ Participated in the Turn-over program of O&M Manuals and Instruction Books;
➢ Incorporated PDF format Document (s) for O&M manuals and Instruction Books preparation;
➢ Attended weekly meeting with client;
➢ Compiled Cad drawings for Manual preparation;
➢ Annotated documents, and uploaded to the company website;
➢ Retrieval of client's comment documents from designated FTP folder;
➢ Preparation of Comment Resolution Sheet (CRS) for re-submission as instructed by the O& M Manager;
DECEMBER 1995-2001 NOVEMBER - DOCUMENT CONTROLLER,
MANA KHAMSAN CO., ABQAIQ, KSA, Short & Long Form Contractor
Client: Saudi Arabian Oil Company; Industry: Engineering & Construction (OIL&GAS) Project: Long Form & Short form Contract.
➢ Report to the Engineering Manager;
➢ Copying, Scanning Project Documentation including Change Orders;
➢ Update and maintain Schematic Diagrams;
➢ Tracking of Project Drawings, Specifications, Schedules, Procedures & Organization charts;
➢ Preparation of Bid Package (s) for Bidding as instructed by the Engineering manager;
➢ Preparation of Pre-qualification Documents as instructed by the Engineering Manager;
➢ Update and maintain QA/QC Test Reports (NDT, RT, PWHT, WP etc.);
➢ Maintain Work Permits, ID, and Stickers;
-Diploma in Mechanical Engineering, Technical Institute, Kerala, India.
-Bachelor of Arts (Economics), University of Calicut, Kerala, India.