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SANAL KUMAR SURENDRANATHAN, Sr. Project Document Controller

SANAL KUMAR SURENDRANATHAN

Sr. Project Document Controller·SAUDI BASIC INDUSTRIES COMPANY (SABIC)

Saudi Arabia

Bachelor's degree, Mechanical Engineering

Work experience

Total years of experience: 28 years, 5 months

Sr. Project Document Controller

November 2009 - Present

SAUDI BASIC INDUSTRIES COMPANY (SABIC)

Jubail, Saudi Arabia

November 2009 - Present

I have been working as a Sr. Project Document Controller with SABIC (Engineering & Project Management) for Mega Projects. Provide Tecnical assistance to the Project Management Team. Analyse Document (Categorizing, Metadata, Quality, Retrievability, Drawing / Document Completeness, Retention). Supervised a team of assistant Document Controlers. Develop, Maintain & implement Document Management System. Collate, Monitor, reproduction, distribute and subject to collaborative workflow management.

Company industry:
Petrochemicals & Refined Petroleum Products Manufacture
Job role:
Management

Sr.PROJECT DOCUMENT CONTROLLER / DOCUMENT SUPERVISOR

January 2009 - June 2013

NOVEMEBR

India

January 2009 - June 2013

NOVEMEBR 2009 - TO-DATE -PROJECT DOCUMENT CONTROLLER / DOCUMENT SUPERVISOR
SABIC - SAUDI ARABIAN BASIC INDUSTRIES CORPORATION - CLIENT
Petro-Chemical Company - WORLD LEADER IN PERTRO-CHEMICALS
Duties and responsibility
➢ Reporting to the Project Lead;
➢ Evaluate and implement Document Management System to handle secure Storage and Retrieval of Technical, Commercial, Contractual correspondence including Version Control and collaborative workflow Management;
➢ Control Document Flow between Originator and Recipient;
➢ Update & maintain RFI status and notify Cumulative Progress departmental-wise;
➢ Ensured Method of Statements & ITPs approved by the respective discipline Engineers;
➢ Ensure all Project issues (NCR, SSR) are closed;
➢ Implement in-house EDMS and File Management System (FMS) for Document Management System;
➢ Establish & Maintain Centralized FTP Server (download, upload) between Client and Contractors for Document Flow;
➢ Document Receiving, Reproduction, Distribution, Registering, and Retention;
➢ Maintain Work Breakdown Structure (WBS) implemented by the Project Management Team;
➢ Schedules due dates for Drawings, Specifications, Technical manuals, and other documents;
➢ Monitor status of project to ensure documentation is submitted according to schedule;
➢ Review and Verify project documents for completeness, Metadata, Quality and compliance with contract requirements;
➢ Submit project documentation to management for approval, and transmits approved documents to the customers;
➢ Ensures all test reports (RT, UT, MT, LP, HT, PWHT, PMI, TOFD etc.) are compiled into Quality Dossiers for machineries;
➢ Maintain Quality Management Systems-requirement using ISO 9001:2008 E;
➢ Maintains Web-based ESTS (Engineering Service Tracking System) to handle notification;
➢ Maintain Integrated Document Management System using Company Portal;
➢ Prepare Document Package (Technical Drawings) for DEP, FEED, TAM & RBI;
➢ Using EDMS (Intergraph Smart Plant Foundation) for historical Documentation;
➢ Prepare Equipment inventory for designated plant;
➢ Prepare ISOMETRIC Drawing sets for Capital Projects based on mark-up P&ID;
➢ Supervise the Work of assistant document controllers and CAD/ Micro-station operators;
➢ Acting as a focal point to manage, coordinate, and expedite documents between all respective team members;

Company industry:
Petrochemicals & Refined Petroleum Products Manufacture
Job role:
Administration

DECEMBER-SENIOR DOCUMENT CONTROLLER/LEAD DOCUMENT CONTROLLER

July 2004 - December 2006

Mitsubishi Heavy Industries, Ltd

India

July 2004 - December 2006

JULY 2004-2006 DECEMBER-SENIOR DOCUMENT CONTROLLER/LEAD DOCUMENT CONTROLLER
Mitsubishi Heavy Industries, Ltd., (Japan), KSA, Petro-Rabigh LSTK Project Client: Saudi Arabian Oil Company; Industry: Power - IWSP Project.
➢ Report to the Pre-commissioning Manager;
➢ Used DOCUMENTUM, EDMWEB for Management of Project, Procurement and Construction Documents;
➢ Report and keep-in-contact with Home Office at Nagasaki in Japan ( Document Issue Centre);
➢ Supervised day-to-day DCS control system;
➢ Enabled team members to on-line access to find, view and print periodic updated Engineering Drawings through Intranet Site;
➢ Responsibility to handover Final Documentation to the Client;
➢ Assigned responsibilities to the assistant document controllers individually;
➢ Assign consecutive transmittal number for Transmittals / Submittals;
➢ Convened and discussed with assistant document controllers weekly-work progress;
➢ Ensured all recipients are transmitted Issue for Construction Drawings (IFC) on latest revision (Controlled Copy Distribution);
➢ Ensured all documents are scanned and uploaded to the in-house EDMS according to its transmittal Number;
➢ Prepared and submitted Mechanical Completion Packages to the PMT as per the project pre-commissioning and mechanical completion plan;
➢ Monitored punch list items activities including Mechanical Completion Certificate (MCC), MC Status Index (System& Subsystem) and Punch List Register Printout initiated by the client prior to final completion of the project;
➢ Maintain Mechanical Completion Check lists, Punch lists, Test sheets & Exception list;
➢ Compilation of Inspection Check Lists for functional testing of every equipment, instrument, electrical and piping;
➢ Compilation of Punch Lists in conjunction with the contractor and client;
➢ Resolved contractors raised queries in conjunction with technical support group;

Company industry:
Construction & Building
Job role:
Other

DOCUMENT CONTROLLER

January 2002 - June 2004

Mitsubishi Heavy Industries, Ltd

Jubail, Saudi Arabia

January 2002 - June 2004

JANUARY 2002-2004 JUNE - DOCUMENT CONTROLLER,
Mitsubishi Heavy Industries, Ltd., (Japan), KSA, Ghazlan, Jubail LSTK Project
Client: SCECO; Industry: Power - Project - Ghazlan II Power Plant.
➢ Report to the Operation & Maintenance Manager;
➢ Used LIVELINK for Vendor Documents/Drawings;
➢ Printing, Binding & Submission;
➢ Prepared weekly progress reports;
➢ Dispatch documents internally and externally as per Distribution Matrix;
➢ Acted as coordinator between Cad-Operators / Designers;
➢ Downloaded Vendor catalogues and incorporated into the Instruction Books (hard and soft copy);
➢ Periodically review, revise as necessary, and arrange authorization by the relevant personnel;
➢ Conveyed all the information to the Nagasaki, Japan on weekly basis;
➢ Participated in the Turn-over program of O&M Manuals and Instruction Books;
➢ Incorporated PDF format Document (s) for O&M manuals and Instruction Books preparation;
➢ Attended weekly meeting with client;
➢ Compiled Cad drawings for Manual preparation;
➢ Annotated documents, and uploaded to the company website;
➢ Retrieval of client's comment documents from designated FTP folder;
➢ Preparation of Comment Resolution Sheet (CRS) for re-submission as instructed by the O& M Manager;

Company industry:
Electric Power Production & Transmission
Job role:
Administration

DOCUMENT CONTROLLER

December 1995 - November 2001

MANA KHAMSAN CO

Al-Ahsa, Saudi Arabia

December 1995 - November 2001

DECEMBER 1995-2001 NOVEMBER - DOCUMENT CONTROLLER,
MANA KHAMSAN CO., ABQAIQ, KSA, Short & Long Form Contractor
Client: Saudi Arabian Oil Company; Industry: Engineering & Construction (OIL&GAS) Project: Long Form & Short form Contract.
➢ Report to the Engineering Manager;
➢ Copying, Scanning Project Documentation including Change Orders;
➢ Update and maintain Schematic Diagrams;
➢ Tracking of Project Drawings, Specifications, Schedules, Procedures & Organization charts;
➢ Preparation of Bid Package (s) for Bidding as instructed by the Engineering manager;
➢ Preparation of Pre-qualification Documents as instructed by the Engineering Manager;
➢ Update and maintain QA/QC Test Reports (NDT, RT, PWHT, WP etc.);
➢ Maintain Work Permits, ID, and Stickers;

Company industry:
Oil & Gas
Job role:
Administration

Education

Technical Institute

March 1993

March 1993

Bachelor's degree, Mechanical Engineering

India

-Diploma in Mechanical Engineering, Technical Institute, Kerala, India.

University of Calicut

March 1990

March 1990

Bachelor's degree, Economics

India

-Bachelor of Arts (Economics), University of Calicut, Kerala, India.

Skills

Computer Skills
Expert
Computer Skills
Expert
Documentum
Expert
Documentum
Expert
E1
Expert
E1
Expert
MI
Expert
MI
Expert
Handouts
Expert
Handouts
Expert
DOCUMENTATION
Expert
DOCUMENTATION
Expert
EDMS
Expert
EDMS
Expert
FTP
Expert
FTP
Expert
PROGRESS
PROGRESS
PROJECT DOCUMENTATION
Expert
PROJECT DOCUMENTATION
Expert
TEST REPORTS
Expert
TEST REPORTS
Expert
Computer Skills
Expert
Computer Skills
Expert
Documentum
Expert
Documentum
Expert
E1
Expert
E1
Expert
MI
Expert
MI
Expert
Handouts
Expert
Handouts
Expert

Languages

Hindi
Expert
Arabic
Expert
English
Expert

Training and Certifications

Training
EDMS (SMARTPLANT FOUNDATION)
SABIC
Jan 2011