Contract Project Specialist
Ethara
Total years of experience :11 years, 11 Months
Manar Abu Dhabi: An immersive light and art show organized by the Department of Culture and Tourism Abu Dhabi showcasing public art at more than 20 art installations allocated in 7 different locations in Abu Dhabi including 3 islands where visitors experience the transformative power of light and art.
• Tracked the progress for the art installation stages with the suppliers by creating an installation fabrication tracker for 7 locations and 20 art installations by coordinating and receiving updates and making sure the schedule is followed and deadlines are met.
• Prepare BOQ by liaising with client, vendor RFPs for various event areas.
• Update project scope per entity for event deliverables by communicating to the relevant stakeholders (Operations, Marketing and F&B departments) by documenting rational behind scope changes.
• Play a key role in the planning and implementation of the public program developed for the event locations by drafting contracts, coordinate payments to be made within schedule.
• Main contact for VIP and Protocol visits, where I received, welcomed, and streamlined the process with relevant team members to make sure visits go as planned.
• Laise with different stakeholders such as contractors, staff, and operations
• Point of contact for performing artists; draft contracts, organizing and fulfilling all performance requirements with relevant teams.
• Coordinate branding requirements by briefing supplier on requirements and adjusting to client requests - acquiring relevant permits for branding locations.
• Play a key role as an event site manager for two event locations. I led a diverse team of 20 staff and volunteers, by providing training and supervision to deliver excellent customer service.
Sharjah Light Festival: An annual light and art show organized by the Sharjah Commerce and Tourism Authority which showcases and highlights the citys architectural landmarks with a fusion of light, music, and color. I played a key role in directing all facets of the event; I analyzed and fulfilled participants requirements by allocating resources and streamlining communications with sponsors, workflows and vendors. I lead all arrangements of events from overseeing competition area to organizing setup. Direct overall trip operations, including rehearsals, schedules, and hotel stays of various international artists from Europe to the UAE.
• Planned/arranged art mural for latest young artists ofSharjah university, displaying work on 6x3 meter wall.
• Orchestrated art competition with 10 schools for Sharjah Commerce and Tourism authority.
Abu Dhabi & Al Ain FIFA Fan Zone: An event organized by the Department ofCulture and Tourism Abu Dhabi, the stadium was shifted into a mega fan zone for audiences to enjoy and watch the FIFA live on huge screens along with football inspired play area for kids.
• Actively involved in establishing/administering delivery timelines, sourcing, and briefings whilst negotiating with suppliers. Managed operational and logistics to produce the live days of event.
• Overseeing operational aspects ofthe Fan Zone ensuring compliance with event guidelines with health & safety regulations.
• Negotiated with event suppliers, which resulted in a 30% increase in revenue.
Forecasted finished product by communicating assigned drawings with suppliers. Built and strengthened professional relationships with vendors during event. Examined and updated proposals and budget sheets for subcontractors.
• Tracked progress ofmanufacturing outcome offixtures and activations.
• Delivered exceptional support during setup / tear down ofactivations. Actively engaged in planning and implementing events remotely and on-site. Selected venues, arranged seating, and monitored attendance and reporting. Administered event logistics and permits in close coordination with staff.
• Streamlined branding and creative deliveries by communicating with digital, social, and creative departments.
• Saved 20% of the allocated budget by analyzing and using alternative venue selection.
Directed marketing programs and special events, including parent/teacher interviews, field trips, and open houses in coordination with administrative team. Liaised with staff, parents, students, and public to ensure smooth flow of operations. Streamlined business processes by addressing queries/concerns and answering emails and correspondence. Gathered/evaluated information for maintaining/updating database, timesheets, and employee files.
• Envisioned and drafted daily emails for HR staffon school policies, events, and training.
• Responded to daily calls by addressing inquiries, solving problems, and providing new information.
• Steered day-to-day activities of20-50 employees to ensure smooth flow ofoperations.
• Determined and keyed important points and actions whilst collaborating with team leaders during meetings.
Monitored daily case counts of fine jewelry aimed at maintaining inventory levels. Offered top-tier guidance and support to customers in fine jewelry merchandise selection. Keyed/updated special guest orders by using POS on daily basis.
• Boosted employee morale and achieved satisfaction by promoting positive/collaborative work environment.
• Accomplished set daily, weekly, and monthly targets by strengthening professional relationships with clients
