Group Finance And Administration Manager
Middle East Group
مجموع سنوات الخبرة :17 years, 1 أشهر
From August 2018 Onwards associated with Middle East Group of companies working as Group- Finance and administrative Manager, Controlling Finance, Administration, Banking and Supervision of accounts of 6 Group companies, Mainly Construction, Water supply, Real Estate, waste management and other utilities business. Successfully finished Brand New 500 room new labor accommodation. Employee Strength 240.
Monitoring 1. Cash flow daily basis 2. Inter Co transactions. 3. Weekly VAT updating and monthly checking and online filing. 4. Controlling purchases of raw materials 5. Finalizing and checking Annual vacation list of employees 6. Weekly Sales and Purchase Dept. Meeting. 7. Weekly giving report to chairman regarding progress of construction, water purification and delivery, Renting of real estate. 8. After closing books, preparing Monthly P&L and B&S and preparing variance report. 8. Monthly Receivable and Payable meeting with Chairman 9. Preparing Capital, Income and expenditure budget yearly basis, monthly preparing variance report, working within budget. 10. Conducting yearly audit with the external auditors of 6 companies. 11. Developed Policies and procedures for safe guarding co.'s assets and inventory. 12. Following co.'s corporate governance policy.
Achievements: Because of Covid-19 businesses are running at low profits, But successfully negotiated new loans for vehicles with ADCB. Now successfully negotiated and rented out all labor accommodation to China Railway Construction Corp. Sub Cont. of Etihad Railway, SK Eng. Sub-contractors of ADNOC. All other duties and responsibilities are similar to Polyfab Plastic Industry. L.L.C.
From September 2015 to June 2018 associated with Polyfab Plastic Industry L.L.C., Ajman, Finance and Administration Manager. Leading PVC and HDPE pipe and fittings manufacturer and traders Having branches in Abu Dhabi, Dubai, Sharjah H.F.Z.A. Pipes Having FM approval (US) and BSI (U.K). Accounting Software ACE ERP (same like JD Edwards)
Also having approval of DEWA, FEWA, ADWEA and Dubai fire department. Employees strength 92.
Best Performance award winner for the year 2016
Role:
• Monitoring the operations of Pipe division, cash flow, sales and fund position on daily basis.
• Supervision of accounts, receivables, Payables, purchase and stores divisions. Monitoring fast moving and slow moving items.
• MIS report on monthly basis, after closing monthly books after passing necessary JV's and comparing with previous months. Variance report of expenses, price variance of raw materials and other overheads.
• Supervision of office staff. Checking the daily work report and reduced staff overheads by 10-12%.
• Weekly conducting production, maintenance and quality departments meeting for checking any urgent issues. Also to find out the ways to reduce the waste.
• Every 15 days’ conducting sales meeting, and finding out the reason for low sales quote conversion into sales orders. Created 3-4 member sales teams, to bring competition among teams to achieve sales targets.
• Negotiating with Chinese fittings manufacturers for better rates and maximizing profit of trading division. Dealing with more than 1800 variety of HDPE and PVC pipes fittings.
• Secured loan of AED 5 Million from National Bank of Fujairah for new factory and office.
• Managing 13 million facilities from 4 Banks, RAK Bank, NBF, ENBD, ADCB.
• Correspondence with Banks for routine quarries and annual facility renewal with better rates.
• Weekly checking of Input VAT and Output VAT and supervision of invoice filling. Regularly checking updates on FTA sites and filled first VAT returns on May 28th.
• Monthly checking salary details and uploading to W.P.S.
• Control of current asset and current liabilities, to take care of timely payments to suppliers, Bank EMI installment on new factory construction loan of 2017 and machinery loans, PDC’S, Salary, STL, LC etc.
• Annual budget and forecasting of Income statement, cash flows, capital expenditure.
• Final rate negotiation with local PVC suppliers like KEMSOL, SPT M.E. L.L.C, Yomar International FZC etc.
• Costing of pipes, according market conditions monitoring the forward booking of PVC, HDPE resins, calcium carbonate, terracotta, carbon black, stabilizer to maintain stock level. Checking COGS and margin on regular basis also competitors pricing. Following procedure to reduce costs wherever possible. Reduced cost of AED 0.12 Fils per kg.
• Opening Bid Bonds for new tenders, Performance guarantees for DEWA, FEWA, L/C for PVC and HDPE purchase. Using STL and TR facilities for urgent materials purchase.
• Supervision of receivable department, fixing credit limit to customers, as most of the sales based on PDC basis. Checking cheques return cases, calling meeting with their management, and forwarding to collection agency or legal case. Preparing monthly cash flow based on receivable and payable department's inputs.
• Implementing procedure to safe guarding the company Assets.
• Attending final yearly group audit. Monthly Preparing P&L and Balance Sheet & conducting stock and expenses audit.
• Hardworking, dedicated to work and adding value to the concern.
• Reporting to Managing Director
Group Admin and Finance Manager, looking after the day today Financial operations and Banking of 4 divisions of the group. Birds Electro-Mechanical contracting co.( L.V. Construction), ACME Electrical Switch gear L.L.C., (Switch gear assembling) a ACME Electric and Sanitary ware trading Est.( Trading Div.), ACME Contracting and General Maintenance. Est.(civil construction). One year contract specially hired for taking care of banking and costing needs of ADMA OPTO and ZAKER marine International projects. Brief description of jobs
1. Monthly MIS report for management and banks.
2. Monitoring the operations of all 4 divisions daily cash flow, sales, recovery, and daily fund position in banks. Supervision of Accounts, Stores, Purchase department.
3. Checking all ongoing jobs with Budget and variance on weekly basis.
4. Implementing cost control measures.
5. Negotiating with the banks for better facilities
6. Implementing the procedure for safe guarding the group assets, and taking the decision on buying and selling assets.
7. Sales forecasting to manage the inventory and cash flow.
8. Opening Bid Bonds for new tenders, and performance bonds for new projects. L/C for new machinery.
9. Checking the WPS salary before processing through banks
10. Arranging short term funding for operations through Invoice Discounting and Trust Receipts.
11. Attending annual audits.
12. Yearly income statement, cash flow, revenue, capital expenditure and overhead budgeting.
13. Control of receivables and payable s, so as to take care of P.D.C cheques issued. And timely payment to suppliers, employees, govt. departments, visa renewals.
14. Major projects subcontracted from Denholm Yam- ADMA OPTO And Zaker Marine offshore accommodation.
15 Reporting to Chairman and directors.
1. Supervision of Accounts Dept
2. Preparation of Budget, Cash Flow and yearly forecast.
3. Checking cost, profitability analysis of all jobs on monthly basis.
4. Complete control on Accounts receivables and payable.
5. Preparing of final accounts and attending audit work.
6. Liaison with Banks for better facilities.
7. Checking whether site Managers are follow the procedure for all jobs.
8. Opening Tender Bonds, Advance Payment Guarantees, Performance Guarantees, L/C to suppliers for new Jobs. Follow up retention amount after finished the warranty of project completed.
9. Finalization of Payroll as per Wage Protection System of U.A.E. Labor Laws.
10. Negotiating with the Real Estate Owners regarding Labor Camps, Warehouse, Staff Accommodation Etc.
11. Attending meeting with Ministry of Labor officers for new visa requirement and attending their Quarterly audit regarding the salary, leave salary payment and Employees accommodation standards.etc.
12. Arranged 13 million facilities for building 13 H.V. substations at Yas Island, sub contract from Siemens L.L.C. and subsequent projects.
13. Major clients were Siemens, Toshiba, ABB, ADDC, Alstom Grid, & KEC international.
14. Reporting to the Managing Director.
From June 2006 to June 2008 worked in a reputed Multi-National, U.S. NY. Stock exchange listed Company R.A. Global Services, Subsidiary Steel Fabrication and Ship Repair Company Inter Gulf Oilfield and Marine Services L.L.C. and FZE as Finance Manager and General Manager of the Company from 20 August 2007 Organization had office staff and site employees more than 180, 30 employees were Marine Engineers. Reason for leaving is Hamriya FZE took back allotted land of the company on 22 April 2008. It is an ISO 9002, ASME and U certified Co. Yearly order execution of clients is more than 30 million U.A.E. Dirham’s.
Major Duties and Responsibilities are
1. Supervision of Accounts and Stores Department
2. Preparation budget and business forecast on yearly basis.
3. Checking cost, profitability analysis of all the jobs on weekly basis, if job is running under low profitability finding the reasons with the Engineering Department.
4. Negotiating with clients like Dubai Dry Docks, Specialist Services, Dubai, Al Mansouri Production Services Abu Dhabi, Lamprell Energy, Sharjah, Combi- Floats, Netherlands for new jobs.
5. Staff Management, recruitment and allocating work schedule to all the office staff.
6. Project: building mini Dry Docks for ship repairs near Hamriya Port at Sharjah
7. Reporting to the Directors.
From 24 February 2004 to 17 May 2006 was working in a reputed Multi-divisional German Automobile and also High End Swiss watches and jewelers Like Piaget, Baume Mercier, Pattack Philippe etc dealer M/s Behbehani Brothers Ltd., Main dealers for Audi, Porsche, V.W, Seat, GMC, Bahrain have associate companies in State of Kuwait as a Senior Accountant.
Company is actively involved in the field of Automobile and Swiss watches and jewelry imports and distribution.
Reporting to Chief Accountant / Directors
1. Supervision and maintenance of books of accounts.
2. Complete control on Accounts receivables and payable.
3. Liaison with Banks for better facilities. Forward buying Foreign exchange for cars Import. Opening L/C, Trust Receipts. Arranging funds at the time of Maturity of Trust Receipts, L/C etc., Follow up with bank for their issue of L.P.O. for cars, and watches.
4. To enforce “Cost Control” policies lay down by management from time to time.
5. Reconciliation of party ledger, bank reconciliation, follow up debtors.
6. Taken active role in premium Swiss watches exports from Kingdom.
7. Supervision accounts of Company’s new BD 10 million new facilities.
8. Preparing finalization of Accounts and attending external audit work.
9. Fully involved in Formation of a Rent a car Co. “Payless” an American Franchise in Kingdom of Bahrain, Subsidiary of M/s Behbehani Bros. Ltd.
10. Supervision of accounts of sister concern M/s Shereen Motor Co. Bahrain, Dealers for SEAT brand cars.
2. Master of Commerce - Banking (M. COM) from Karnataka University, Dharwad, Karnataka, India 3. Undergone computer application course MS Excel, Windows 2010, SAP FICO and SAP MM SD,working knowledge of Focus Accounting Software, Tally ERP 9.3, Beans ERP Software. SAGE 50 (Peach tree), Quick books., Presently using ACE ERP Software.
1. Bachelor of Commerce (B.COM) from Mangalore University, Karnataka, India.
