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Sara El Sergany, Administrative Assistant

Sara El Sergany

Administrative Assistant·United Tobacco Company

Egypt

Diploma, Business Administration Management

Work experience

Total years of experience: 20 years, 6 months

Administrative Assistant

January 2026 - Present

United Tobacco Company

6th of October, Egypt

I found this job using Bayt.com

January 2026 - Present

 Led multiple company-wide renovation projects such as Admin Building Renovations, Offices, Buffet, Cafeteria, Toilets and Factory Surroundings.
 Managing Daily offices facility such as lighting, Floors maintenance, Toilets problems, and Admin Building paintings….etc
 Manage relationships with contractors, vendors and service providers to ensure quality and timely completion of work.
 Managed all landscaping and greenery to enhance workplace aesthetics and employee well-being
 Oversaw fleet of 70 vehicles (40 buses + 30 company cars), optimizing usage and reducing maintenance costs
 Negotiated and managed catering, cleaning, and transportation contracts, ensuring service quality and cost control
 Administered company mobile lines and STA accommodations for employees and visitors
 Planned and executed top management trips, meetings, and seasonal events, including Ramadan football tournament
 Coordinated furniture distribution across departments, improving workspace functionality
 Managed seasonal giveaways and employee engagement initiatives to boost morale
Company industry:
Tobacco Products Manufacture
Job role:
Manufacturing

Administration Manager

January 2023 - December 2025

United Tobacoo Company

6th of October, Egypt

I found this job using Bayt.com

January 2023 - December 2025

 Led administration and general services operations for 700+ employees, managing facilities, accommodation, and events
 Oversaw a team of 16 direct staff (2 Workplace Experience Executives, 3 Coordinators, 11 Facilities Assistants), plus 159 outsourced personnel across cleaning, catering, transportation, and landscaping
 Coordinated accommodation and transportation for contractors, and foreign employees
 Managed outsourced service providers, ensuring full compliance with company policies, KPIs, and service standards
 Oversaw stock inventory, uniform distribution, and PPE allocation across departments
 Administered company car and mobile line benefits for employees, ensuring strict entitlement compliance
 Organized seasonal and corporate events, including Ramadan boxes and annual gatherings, attended by employees
 Recruited, trained, and evaluated a team of administrative staff
 Improved document access and efficiency by implementing an optimized digital and physical filing system
 Indirect Materials Procurement (IMS), such as Office furniture, Uniforms, Water Gallons, Safety shoes and PPE’s…etc.
 Managed non-technical procurement, including office supplies, services, and facility-related purchases
Company industry:
Tobacco Products Manufacture
Job role:
Manufacturing

General Services Manager

March 2018 - December 2023

Trans Business for Trading & Distributing TBTD Partner of Philip Morris

Cairo, Egypt

I found this job using Bayt.com

March 2018 - December 2023

- Responsible about Transportation such as buses and limo and GS cars.
- Dealing with Suppliers and Vendors.
- Arranging Factory Events, Team buildings, Iftar Ramadan.
-Distributing all seasonal giveaways for the whole factory.
-Preparing POs and PRs.
-Updating Department Policies and procedures.
-Responsible about providing meals for the whole factory 3 shifts per day.
-Preparing Uniform for blue collars and fleet drivers.
-Purchasing PPE's and Safety shoes.
-Purchasing Furniture and Stationary for the whole factory.
-Responsible about House Keeping Company .
Responsible about purchasing cafeteria items such as water, hot drinks, ...etc.
-Responsible about all villas rents for Factory expacts.
Company industry:
Manufacturing
Job role:
Administration

Admin & Finance Assistant

August 2017 - January 2018

International Labour Organization

Cairo, Egypt

August 2017 - January 2018

-Arranging Appointments and Cars for staff.
-Arranging Hotel Reservations for Experts accommodation and Events, Workshops and Seminars.
-Preparing PO for the project.
-Responsible about Car Rental and All Project Printings and Giveaways.
-Project Petty Cash.
Company industry:
Other Business Support Services
Job role:
Administration

Head of Public Relation Department

December 2014 - July 2017

British International Modern School

Cairo, Egypt

December 2014 - July 2017

-Arranging all Administration Work for School.
-Responsible for School Events, Exhibitions and School Fairs in Hotels and Clubs.
-Arranging Entry Assessments for Students and Parents interviews.
-Responsible about social media and Advertising for school such as Facebook official page and instagram.
-Admission Procedures with Student Affairs Department.
Company industry:
Primary, Prep, & Secondary School
Job role:
Administration

Office Manager

April 2013 - November 2014

Gail India Limited

Cairo, Egypt

April 2013 - November 2014

-Responsible about all office incoming calls and correspondences.
-Managing Office Rental Cars and Drivers.
-Arranging Meeings for GM inside & Out side Egypt.
-Closing Procedures for Representative Cairo Office.
-All Administration work and follow up with all office clients outside Egypt.
-
Company industry:
Oil & Gas
Job role:
Administration

Tendering & Contracts Supervisor

November 2012 - March 2013

PetroServices GmbH

Cairo, Egypt

November 2012 - March 2013

Handling Company Tenders & Contracts.
Dealing with all Company International Correspondences.
Office Management and Petty Cash
Handling tenders and contracts documents such as filling, summarizing and sending mails to clients.
daily follow up with colleagues.
Company industry:
Oil & Gas
Job role:
Administration

Project Coordination

December 2005 - October 2012

Japan International Cooporation Agency

Cairo, Egypt

December 2005 - October 2012

1) -Coordination between Egyptian side (Counter-parts) and Japanese Experts.
2) -Arranging Appointments with Japanese Experts and Governments Ministers, Minister Assistants and Undersecretaries.
3) -Arranging and responsible about Experts Transportation inside and outside Cairo.
4) -Experts Hotel reservations and Flight booking all around.
5) -Arranging and reserving Meeting rooms for projects events and meetings.
6) -Responsible for Purchasing office staff such as welfare, stationery...etc.
7) -Responsible for dealing with car rental companies, printing companies, consultancy firms...etc
8) -Employee and Drivers contracts
Company industry:
Public Administration
Job role:
Administration

Education

American University in Cairo

October 2019

October 2019

Diploma, Business Administration Management

Egypt

Career Certificate (Management 2019) Foundation Certificate ( Business Administration March, 2019)

Sadaat Academy Management of Science

January 2005

January 2005

Bachelor's degree, Banking

Egypt

Skills

Great People Skills

Expert

Budget Negotiation

Expert

Team Spirit

Expert

Hard Work

Expert

worked and learned with several nationalties

Expert

hand made crafts

Expert

IBI computer course

Expert

SELF MOTIVATED

Expert

Great People Skills

Expert

Budget Negotiation

Expert

Team Spirit

Expert

Hard Work

Expert

Languages

English

Expert

Memberships

Rotaract member in South Cairo Club

member

January 2006

Hobbies and interests

Handmade crafts and fashion design