Sarah Shreif

The preparation ofletters and correspondence.
Receiving and distributing all incoming mail.
Take and redirect telephone callsfor the General Manager where
appropriate.
Maintenance of diary & appointments to ensure that
appointments are honored, meetings attended and deadlines
met.
Maintain accurate and efficient filing systems, ensuring timely,
safefollow-ups andtraces, including logging cheques received.
Handle and respond to guest complaint letters.
Prepare gift vouchers, prizes, donations, guest cards, letter of
thanks, and reports as requested.
To proactively engage in the development of processes and
methods to improve the service and efficiencyof all areas of the
role.
Handling travel arrangements and accommodation where
appropriate.
Taking, typing and distribution of minutesof meetings.
Preparation ofVIP andcomplimentary forms

Planning publicity strategies and campaigns
Writing and producing presentations, articles, press releases and
newsletters
Attending events with governmental and non- governmental entities to expand BDF relationship network
Commissioning relevant market research and analysis
Keeping BDF top management up to date with the latest
marketing trends
Seeking partnership opportunities in addition to sponsorships
Preparing annual PR plans and promotional events calendar

1. Single point of contact for communication department (including all activities)
2. Data management (including data entry, daily audit, software database maintenance)
3. Full project life cycle ownership: full implementation from initiation to deployment for one
major or several minor initiatives simultaneously
4. Manage all aspects of multiple related projects to ensure the overall workflow is aligned to
and directly supports the achievement of strategic objectives
5. Work creatively and analytically in a problem-solving environment demonstrating
teamwork, innovation and excellence
6. Coordinate feasibility studies and project development activities with cross functional
resources, peers and outside consultants to ensure projects stay on track
7. Research and identify new market opportunities
8. Provide status reporting regarding project milestones, deliverables, dependencies, risks and
issues, communicating across leadership
9. Act as an internal quality control check for the projects by breaking them into doable
actions and setting timeframes
10. Assign tasks to internal teams and assist with schedule management
11. Continue professional development in order to keep abreast of emerging technologies,
methods and best practices
12. Establish practices, templates, policies, tools and partnerships to expand and mature these
capabilities for the organization
13. Preparing presentations and setting meetings
14. Introducing new services/product developments to prospective clients
15. Participate in planning, coordinating and executing Brokers XP events
16. Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
17. Create and maintain comprehensive project documentation, plans and reports
18. Provide project management expertise working with internal team members to manage
continuous process improvements, issue escalation, workload projections and provide
technical expertise
19. Continuously look for opportunities to improve service; work with team to develop and
implement plan to reorganize and drive change across multiple projects with minimal
support
20. Ensuring all data complies with legal regulations
21. Improve the effectiveness of the database tools, procedures and services
22. Manage and monitor company’s databases software
23. Ensure enterprise data is accurate, consistent, reliable and protected
24. Develop monthly reports and presentation based on business requirements to provide
insights to the operations manager and upper management
25. Process data entry functions (contacts, leads, activities) and audit all functions using BXP
Software
26. Masterkey maintenance, monitoring and management

Perform all country shipment efficiency assessment tasks according to guidelines
1. Assist in data validation, findings analysis, and report preparation for all shipment efficiency
assessments
2. Perform all country SEA tasks according to guidelines
3. Facilitate training of external participants on new processes and procedures
4. Assist in developing web-based education modules and other multimedia tools to facilitate
self-directed education for users of the new system
5. Conduct research as needed to support management decision-making and organizational
objectives
6. Employ best project management practices for all projects
7. Monitor project performance, and escalate as needed to meet objectives
8. Assist in RFI/RFP/RFQ preparation and development
9. Serve as a firm liaison with vendors on behalf of the organization
10. Demonstrate an on-going commitment to personal and departmental improvement
Assists with operational logistics for multiple country events including vendor negotiation
and venue selection
11. Coordinate identification of event attendees and invitation process
12. Coordinate content development of print and electronic communication materials for
preparation by graphics design and e-media personnel
13. Provide support to on-going projects from an operational and resource standpoint
14. Perform additional assignments as required by the needs of the operational units of the
organization

Developing relationships with potential clients for the sake of advertising with us
Conducting STATEX IPSOS Monthly reports as proof of installation for FOCUS MEDIA clients
Generating Monthly Excel Reports to calculate profit rates from both clients and locations
Meeting with clients and issuing proposals via email
Dealing with other Media to check available locations and keeping the reservation team up to date on locations
Working on Program that joins together all OOH Media under one roof in order to facilitate the work environment