Administrative Supervisor
Honey Bee Nursery
Total years of experience :15 years, 11 Months
I worked as administrative supervisor for 2 years from the reception to the accounts as its only a 50 children capacity nursery.
I worked as administrative supervisor for 2 years from the reception to the accounts as its only a 50 children capacity nursery.
Reports directly to the CEO
Read and distributes all the email.
Handles the incoming and out coming emails of the general enquiry Answers
telephone, takes messages and answers inquiries
Prepares reports, proofreads and edits
Maintains good filing system and keeping all important documents.
Schedules and arrange meetings for the CEO and Managers
Compose letters and memorandums.
Coordinate with consulates and travel agencies for visa processing
CEO personal medical appointments.
Provide projects update.
Reports directly to the Procurement Manager
Receives and study tender or Project inquiry
Prepare BOQ/RFQ, send and coordinate with the suppliers local/international
for pricing items needed for the project.
Make comparison sheet to compare prices, specifications, and delivery dates
in order to determine the best bid among potential suppliers.
Selects vendors and suppliers with the most competitive bids, converts
purchase requests into purchase orders.
Verify and maintain the list of suppliers
Searching for new suppliers to maintain wider options
Prepare the sales quotation of the whole project to send to the client.
Prepare and maintain the necessary legal documents for the school operation
Ensure the smooth and good overall operation of the school
Manage and supervise the school faculty and staff
Assist HRAD Manager in all functions
File all documents of the department
Receive all documents for the department
Ensure that all new policies, procedures and changes of the department are communicated to all personnel
Tracks attendance and other employee violations and issues the necessary disciplinary action
Inform HRAD manager of problems for possible resolution or action
Ensure all documents / files are complete and properly stored
Assist recruitment workflow