Deputy Manager -Contracts & Procurement
ONGC Mangalore Petrochemicals Limited - ( An ONGC Group Company)
Total years of experience :21 years, 2 Months
Key accountabilities:
Imports Procurement: During my stint of over 3.11 years in Procurement & Contracts Department, I was In-charge of Imports section, responsible for all imported plant machinery, equipment, engineering spare parts, chemicals ensuring meeting of production targets by timely providing the required materials.
Negotiating with Foreign / Overseas Vendors with regards to & in-line with applicable suitable INCOTERRMS to finalize the contract accordingly as per Tender Terms.
Establishing & Negotiating Letter of Credits as per Contract, coordinating Logistics activities with Freight Forwarders, CHA’s, Shipping line, Indian Customs Dept. and in-house Import Clearance Cell for timely & hassle free delivery.
Issuance of End User Certificates for obtaining Export License, Customs Duty Exemption Certificates, for import of material etc.
Settling discrepancies & other issues in LC documents so presented. Ensure timely marine Insurance. Resolving Guarantee / Warranty issues & disputes. Ensuring replenishment / repair of short supply & rejected material.
Procurement & Contracting: Responsible for successful execution of end-to-end Procurement cycle for assigned Material/Service category.
To scrutinize assigned Purchase Requisitions (PRs) from various user departments with regards to complete and correct description/specification, technical data sheet, delivery schedule, estimated cost etc; intimate the discrepancies to indenters.
To decide appropriate Tendering/Procurement strategy in line with Contracts & Purchase Manual and initiate purchasing action (long terms Master Supply Agreements/short term Supply Agreements) based on the type of Material, estimated value, availability of supply, urgency and assigned priorities.
Compilation and sending out detailed Bid packages/ Tender Enquiry/RFQ documents along with suitable pricing mechanisms, schedules of rates, Instruction to Bidders (ITB), GCC & SCC and Tender schedule etc.
To co-ordinate with Legal, Finance & End User Depts. with regards to queries raised by Bidders to ensure timely response to Bidders.
Arrange and coordinate Pre-Bid site visits and clarification meetings with the prospective Bidders to resolve Tender queries.
Sending reminders and expediting prior to the Bid submission deadline becomes overdue.
Manage receiving of Tenders and bid opening, maintaining confidentiality of bidding documents/Quotations, checking Bid compliance with the Tender requirements, assisting the Tender Committee with Technical bid evaluation and arriving at Technical acceptance of Bidders.
To examine and ascertain reasons for rejection of bids and to have discussion with End Users on their justification of such rejection before putting approval note for price bid opening.
To carry out tabulation, comparison and commercial Bid evaluation of Technno-commercailly acceptable Bids, conduct clarifications, negotiations, recommending and securing approvals for award of Purchase order/ Supply Agreements in accordance with delegated authority as per Contracts & Purchase Manual.
To establish and maintain long term Supply Agreements with reliable and quality Suppliers / OEMs by negotiating for the most favourable prices, terms and conditions to reduce transaction costs and administrative lead time.
Preparation of Purchase orders and Supply Agreements in SAP system incorporating detailed commercial terms and conditions.
To ensure Purchase orders/Supply Agreements are successfully delivered to the Supplier and to obtain acknowledgement/acceptance from the Bidder.
Preparation of Purchasing reports, reporting Vendor’s performance and recommending penalties, reviewing and controlling completion of Purchase Order and Purchase Request items etc.
To support the End Users in resolving day to day issues with regards to SAP MM Module.
Current Position: Purchasing & Procurement Support Officer- Corporate Procurement Division
(From Aug’15- till date)
Key accountabilities:
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Reporting to Purchasing and Procurement Support Manager, currently responsible for Procurement of Materials/Services to cater to the operational requirement of Abu Dhabi Ports.
Responsible for processing of Purchase Requisitions from all the three Operating Units for Stock and Direct Materials and to decide suitable Purchasing action strictly in compliance with Corporate Procurement Policy based on the type of commodity, estimated value, urgency and assigned priorities.
To Pre-qualify and to obtain Bidders list approval, prepare and issue ITT packages incorporating all commercial and technical requirements.
To arrange site visits for Bidders, coordinate with End Users for Pre-Bid meeting and resolve technical clarifications received from Bidders prior to bid submission.
Issue Tender Clarifications/Bulletins in order to communicate the change in the Scope of Supply/Work/Specifications and follow up with Bidders to ensure timely submission of bids before bid submission due date.
To carry out Technical and Commercial bid opening, in accordance with Delegation of Authority.
To evaluate bids for exceptions and deviations, completeness of technical and commercial part, forward technical bids and Bidders queries to End Users for technical comments, further clarifications or additional details for obtaining the techno-commercial clarifications from the bidders.
Participate to a limited extend in technical evaluation, to follow up with End Users to obtain final Technical Evaluation Report of bids, ensure that any disqualified bids are justified. To review Technical Evaluation Report and to carry out the Commercial Evaluation of all technically qualified bids.
Propose cases for negotiation for reduction of prices as per the guidelines provided by Management to ensure cost effective Purchasing, determine Pre-negotiation objectives with Purchasing Manager, attend negotiation meetings, summarize results and obtain confirmation.
To prepare necessary correspondences to advise End User(s) to arrange budget enhancements/AFE (Authorization for Expenditure), as and when applicable and to prepare and submit recommendations for Award to Competent Authority.
Timely issuance of Authorized Letter for Duty exempted Customs Clearances, coordinate with Custom Clearance Agent/ Freight Forwarder and the Local Agent/Original Equipment Manufacturer for Purchase Orders placed on CFR, CIF, CPT, CIP basis.
Timely intervention for dispatch of defective equipment/components requiring repair/refurbishment, and for obtaining bids and processing orders for the required repairs.
To prepare Purchase orders/Long Term Price Agreement, Annual Price Agreement, Blanket Purchase Orders and related amendments, as/when required and intimate End Users.
To liaise with Expediting and Materials Operations to ensure timely delivery of critical materials.
To assist in resolution of disagreements with terms and conditions.
To maintain and update Purchasing documents files and records and to prepare status reports.
Ad hoc Assignments:
To act as a focal point for Registration and Prequalification of contractors and suppliers inABu Dhabi Ports Commercial Directory.
Coordinate the Prequalification process with potential Bidders and End Users, compiles Prequalification reports and initiate recommendations for approval by the Prequalification Committee.
To assist Contracts Specialists and Purchasing Officers by providing Bidders lists reports for Works/Services and Products.
Key accountabilities:
Identify new world class Suppliers in the region in line with local and global requirements for Schneider Electric.
Lead commodity development in India for Regional / Global business and drive deflation.
Develop Tender documents and manage the Tendering/negotiations process, conduct commercial evaluations and support technical evaluations.
Prepare and present award proposals, and conduct performance review of Suppliers.
Expedite and follow-up with Suppliers to ensure Materials & Services are provided on time to the end-users in the plant, manage the call-off and replenishment of materials to avoid shortages in the plant whilst maintaining supply chain efficiency.
Key accountabilities:
Procurement of Indirect goods for downstream Oil & Gas division of British Petroleum Plc.
Timely placement of POs, follow up with Suppliers for timely delivery of ordered materials.
Responsible for generating KPI reports.
Key accountabilities:
Replenishment of warehouse stock materials as per MRP parameters or on specific request from user departments to meet its desired stock level in support of day to day plant operations by way of developing Supply Agreements with local and foreign Vendors to ensure the uninterrupted supply of materials and equipment to Operations / Maintenance in coordination with respective Planning personnel in accordance to Essar Group Contracting & Purchase policies and procedures, policies on business conduct and Health, Safety and Environment.
International & local sourcing of engineering equipment, components, spares and services for running plants.
Ensuring and formulating strategies to create a competitive environment to get better Bids and enforcing Strategic Supplying Process (SSP).
Developing low cost country alternative sources of supply for OEM as well as traders ensuring better prices on similar quality parameter with easy payment terms.
Ensuring a reliable Vendor base (international and domestic) for securing cost effective Purchases by way of identifying new Vendors by use of modern techniques.
Establishing strategic alliance / tie ups with financially sound and reliable partners resulting in increasing width and depth of supplies.
Evaluation of Vendor on the basis of price, quality / technology improvement, credit terms & credibility to ensure adherence to predefined specifications on supply schedule, availability of stocks, Inco-terms & payment terms.
Ensuring timely opening of Letter of Credit.
Ensuring timely clearance of Import Consignment from Customs by involving CHA, recommending availing exemptions in custom duties as per available license of export promotion schemes so as to save duty payment.
Ensuring interface with the transporters, CHA, C&F agents for foreign / inland movement of consignment so as to minimize cost and delay.
Under progress
• M.B.A (Post Graduate Diploma in Materials Management) from Indian Institute of Materials Management(I.I.M.M)-Mumbai, (2005 - 2008), passed with 1st Class-69%
• BE in Mechanical Engineering from Maulana Azad College of Engineering & Technology, Patna, Affiliated to Magadh University, Bodh-Gaya (Bihar) - Passed with 78%-1ST Class with Distinction in the year of 2002.