ساتيش Rai

The responsibilities comprises to lead Project Management and Business Development team for multiple projects of Substation and Transmission line projects aggregating approx. INR 700 Cr (USD 100 Million).
Overall project management and responsible for delivery of multiple projects from contract award to closure of project. My function is to plan, organize and control the multiple projects in order to achieve revenue goal set for the projects.
Coordinate between all team members to deliver the project within contractual time period.
Initiate to prepare project synopsis, organization chart, project planning using MS-Project highlighting commercial milestones, construction schedules, forecast project budget, cash flow and human resource requirements.
Participate in kick off meeting with team, prepare minutes and circulate to all stakeholders and addressing outstanding ‘open items’.
Prepare look-ahead documents and revises as appropriate to meet project changing needs and requirements.
Develop high performance team according to organization chart requirement. Co-ordination with team members for effective resource utilization.
Maintains complete project documentation, contractual issues, contract validation etc with respect to design and construction.
Monitoring of projects frequently and to reviewed with the risk checklist from the proposal phase and thereafter new risks identified upon analysis of the contract.
To analyze the risk with team members and propose best solution to mitigate the risk.
To ensure timely Invoicing and revenue generation to maintain net cash-flow and profit.
Compliance with budget, contractual and client requirements including regular performance reviews of all contracts and the preparation & presentation of Management reports reflecting the status.
Contract administration including the preparation and management of progress and variation claims.
Interaction with client effectively and anticipates client needs and proposes alternative solutions.
Manage customer relation and ensure good customer satisfaction.
Set clear goals and stretched targets and carry out regular performance review of all staff within team and provide regular feedback. Identify the development need in each team members and work towards the development plan.
Responsible to develop T&D business in SAARC countries (mainly in India, Bangladesh, Nepal, Srilanka and Bhutan). It includes identifying target projects / tenders, monitoring bid process, risk review, price estimation of bid proposals etc.

In that position, handled independently as Project in charge. I was responsible for project planning, scheduling, techno-commercial negotiations with vendors and subcontractors, client communication, contract management related to techno-commercial matter, monitoring project progress, preparation of project synopsis, organization chart, budget, project cash flow (CF) and there after monitoring and review of CF frequently, resolving day to day issues related to site / customer / subcontractors, Monitoring and controlling of indirect expenses, risk and opportunity identification and claim it to client with proper contract interpretation with evidence until contract closure. The responsibility includes interaction with various cross-functional teams of 12 from engineering design, purchase, logistics, finance, consultant and overseas Siemens testing engineers to achieve closure of projects. I was able to complete the above complex multiple GIS substation projects within contractual time period.
Review with external and internal design team to obtain all projects related engineering drawings, review and gets approval of these drawings from client to meet with project requirement.
Coordinate meetings, submitting deliverables, Implements engineering systems as per project requirement.
Identification and selection of civil and erection subcontractors. Co-ordination with them for commencement of site activities on time. Weekly review of their works performance and if necessary to instruct them to revamp necessary resources to meet with project schedule requirement.
Co-ordinate with vendors for raising inspection call and participation in FAT.
To ensure timely Invoicing, maintain project cash-flow and L/C negotiation.
Preparation of quantity variation and contract amendment proposals, proposal for time extension and commercial amendment etc.
Identification of project critical activities and review it frequently in order to achieve project milestones.

In that position, I was direct responsible for detailed project planning, design review, interacting and communication with client, contract management, selection of sub-contractors/vendors, site support during installation, project budget, cash-flow etc to meet with project goals.
Involved in the whole project progress flows such as, kick-off meeting, preliminary preparation on documents submission, co-ordination with engineering design team, project planning and scheduling, procurement, vendor/subcontractor management, site progress meeting, commercial aspects, progress report, project progress claim/costing and testing & commissioning until handing over the project etc.
Vendor identification, floating of enquiries, negotiating with vendors, preparing comparative statements for finalization of vendors and thereafter issuance purchase orders.
Day to day interaction with design team to obtain all project related engineering drawings during design phase and installation phase. Submission of drawings and follow-up with client to get it approved to meet with project requirement.
Identification and selection of various subcontractors. co-ordination with them for commencement of site activities on time. Review of their works performance towards implementation of project specific target using productivity analysis.
Identification of project critical activities and review it frequently to achieve project milestones. Identify the risk involvement with the project and provide best solution to higher management for concurrence and mitigate the risk.

In summary, I have been assist and report directly to General Manager in managing project implementation, mainly in planning, scheduling, progress monitoring implementation and ensuring the progress of activities are in line with Schedules / Targets including Subcontractor works., preparation of MIS reports, invoicing towards the completion of the above multiple projects.
To coordinate, supervise and manage project drawings / documentations.
Preparation of Daily / Weekly / Monthly Progress report including M.I.S. reports.
Arranging FAT for various vendors for the supply of materials as per schedule.
Raising RA bills and follow-up with client for payments.
Opening of Letter of Credit (L/C) and obtain L/C claims, raise monthly invoice along with price variation and get it clears through interfacing with client.
Coordination with site managers for reconciliation of materials consumed in the project.
Handling logistics and material inventory. Computation and arranging of Insurance policy for the project.
All the correspondence and preparation of all back up data regarding submission, reduction and cancellation of bank guarantees etc.
Study, analysis and preparation of monthly project cost estimation and preparation of monthly budget.
Site support during final stages of installation and commissioning, closing punch list items.
Implement Quality assurance system in accordance with ISO-9002 standards, it includes conducting of Internal Quality auditing.
Preparation of handing over documents like as built drawings etc.
Contributed substantially in developing various MIS formats associated with Project Monitoring, which helped in smooth flow of project management.