Administrator & Purchasing Officer
Global Med Clinic
Total years of experience :15 years, 10 Months
1. Organize and provide documents, reports and information to department and external clients in an useful and well-organized manner
2. Create and maintain active files
3. Schedule travel, coordinate with travel agency to obtain the best possible trip and prepare travel expense reports accordingly
4. Plan meetings and conference calls and arrange and manage meetings
5. Take and compile minutes of meeting
6. Initiate purchase requisitions
7. Order office supplies and equipment
8. Maintain files and folders
10. Handle and screen telephone calls, routine mail and reallocate as required
12. Process client orders, invoices and payments
13. Perform basic bookkeeping activities
14. Create and maintain database records
16. Cooperate with local authorities and vendors
17. Manage calendars
18. Plan and organize meetings and events
19. Processing expenses sheets and invoices.
20. Handling sensitive information in a confidential manner.
21. Develop and update administrative systems to make them more efficient.
22. Resolve administrative problems.
23. Receiving, sorting and distributing the post.
24. Process purchase requisitions / orders within purchasing authority
25. Prepare and maintain purchasing records, reports and price lists
26. Negotiate and recommend execution of contracts for the purchase of supplies, services and equipment;
27. Testing product samples.
28. Developing the procurement strategy.
29. Negotiating commercial contract arrangements with suppliers.
30. Negotiating prices, quantities and delivery time-scales.
31. Sourcing suppliers by various means.
32. Ensuring that products are delivered on time.
33. Searching the market for opportunistic purchases.
34. Looking out for price fluctuations in the market place.
35. Creating, viewing and analyzing statistical data.
36. Writing up accurate buying reports.
37. Developing effective working relationships with our suppliers.
38. Developing new supplier relationships.
1. Performing routine secretarial duties and handling office administration work such as preparation of computer generated reports.
2. Ensure completeness & correctness of reports as well as updating all tasks.
3. Handling internal & external office correspondence and other administrative matters as required
4. File all project documents (hard and soft copies).
5. Responsible for creating and maintaining documentation
6. Handling other Administration & Clerical Job.
7. Order office supplies and equipment
8. Maintain files and folders
10. Handle and screen telephone calls, routine mail and reallocate as required
12. Process client orders, invoices and payments
d other administrative matters as required.
1. Assisting in Purchase Department; understanding the process of purchasing.
2. Preparing purchase orders and communicating with vendors regarding orders and prices,
3. Receiving orders and stocking them in the storage area.
4. Preparing records of goods ordered and received to inform supervisor.
5. Searching the market for opportunistic purchases.
6. Looking out for price fluctuations in the market place.
7. Creating, viewing and analyzing statistical data.
8. Writing up accurate buying reports.
Financial Accounting and Economics