Secretary to the Country Head
Busch Vacuum FZE
Total years of experience :11 years, 2 Months
Receiving purchase orders, checking stock availability as per the orders, accordingly preparing commercial invoicing and arranging dispatch.
Placing overseas purchase orders with the manufacturing units as per the incoming order requirement.
Maintaining a record of the monthly sales and pending orders.
Handling payment of monthly telephone and courier bills.
Communicating with the shipping company for the incoming shipments.
Organize and Schedule appointments for the Managing Director & Directors
Travel arrangements for Managing Director and Senior Staff along with the hotel reservations.
Self - Correspondence & Filing.
Deal with various embassies and consulates for visas.
Keeping track of AMC renewals on annual basis.
Looking after the Staff Amenities, House Keeping, Access Control, Printing & Stationery, and Couriers.
Maintenance of entire infrastructure( civil work, electrical work, plumbing work, air condition etc)
Maintaining a database of resumes and scheduling interviews as and when instructed by the Director.
Preparing offer letter for the selected candidates.
Self - correspondence, faxing, e - mailing, filing.
Fixing appointments for the Managing Director.
Arranging visas, Ticket and Hotel Booking, Keeping a record of Managing Director’s travel itinerary.
Updating the Sales Report and Price list as and when required.
Preparing Proforma Invoices and Appointment letters.
Responsible and managed the front office independently.
Handling the switch board and maintaining the incoming and outgoing call records.
Self - correspondence, faxing, e - mailing.
Coordinating for the travel bookings of the management and the company staffs.
Managed the petty cash of the company and also responsible for payments follow ups with the clients.
Responsibilities included attending phone calls, taking messages.
Handling correspondence with complete discretion.
Maintain filling system.
Arranging all the travel documents and coordinating with their stay.
Handling petty cash.
Responsible for the stationery maintenance.