Sayed Qismat Shah

Lead the organizations Document Control Strategy, standards, and governance frameworks.
Oversee full document lifecycle using Aconex (EDMS) and internal systems in compliance with ISO 9001:2015.
Control document workflows including submissions, approvals, transmittals, revisions, and version control.
Lead and manage the Document Control Team, ensuring timely delivery of project KPIs and deadlines.
Implement and maintain document control procedures aligned with company, client, and project requirements.
Develop document submittal plans and ensure timely distribution as per project distribution matrix and contractual
obligations.
Monitor document inflow/outflow, maintain logs, and generate overdue reports for follow-up with stakeholders.
Ensure QA/QC compliance of all documents (format, numbering, revision status, classification, approvals).
Prepare dashboards and reports using Power BI and Excel to track document status and performance metrics.
Coordinate with clients, consultants, vendors, and internal teams, supporting meetings and project
communication.
Maintain document confidentiality, conduct audits, and ensure proper archiving of all technical documentation.

Manage, review, submit, inspect and control project documents (WIRs, MIRs, MARs, shop drawings, as-builts,
NCRs, test reports, daily reports) using Aconex, InEight, and SAP.
Maintain document registers, logs, and archives with traceability, version control, and ISO 9001:2015 compliance.
Coordinate with consultants, contractors, and clients for timely approvals and efficient document flow.
Support onsite inspections and prepare/close inspection and quality records per ITPs and project specifications.
Review material submittals, method statements, datasheets, RAMS, and manuals for compliance with quality
standards.
Raise, track, and close NCRs, ensuring corrective and preventive actions are implemented.
Manage commercial and logistics documents, including invoices, POs, dispatch records, and pre-qualifications.
Ensure confidentiality, data security, and controlled access to all project and client documentation.

Managed full document lifecycle with version control and archiving.
Maintained EDMS and filing systems, ensuring ISO 9001/14001 compliance.
Prepared, submitted, and controlled key project documents (RFIs, WIRs, NCRs, drawings, reports, O&M manuals,
etc.).
Oversaw submission and approval workflows via Aconex, SharePoint, Asite, Unifier, and Procore.
Coordinated with project teams to ensure correct formats, templates, and revisions.
Supported audits and reporting, maintaining document accuracy and compliance.
Performed administrative tasks and trained teams on document control procedures.

Prepare, submit, and track construction documents, ensuring compliance and timely approvals.
Manage document workflows, submissions, and version control using Aconex, Excel, and Outlook.
Handle invoices, maintain logs, and coordinate with subcontractors, vendors, and suppliers.
Support procurement and logistics by tracking deliveries and material availability.
Archive, scan, and maintain accessible records of drawings, manuals, and technical documents.
Update technical documents, contracts, and manuals to ensure accuracy and traceability.

Manage and maintain project documentation, including design drawings, technical reports, specifications, and
correspondence for architecture and engineering projects.
Implement strict version control and ensure all documents comply with ISO standards, client, and company
procedures.
Receive, review, and perform first-level quality checks (QA) on documents submitted by contractors, ensuring
compliance with project requirements and technical standards.
Coordinate document flow between project teams, clients, and contractors to ensure timely submissions and
approvals.
Track, review, and updateRFIs, submittals, MOMs, NCRs, and other key project documents, maintaining accurate
registers.
Prepare reports and dashboards for document status, approvals, and progress using EDMS tools (Aconex,
SharePoint, BIM 360) and Excel.
Identify opportunities to improve document management processes, increasing efficiency and accuracy across
projects.

Supervised site worker teams during project execution to ensure work was carried out as per client requirements.
Oversaw the distribution and installation of fiber optics lines for telecom and safe city projects.
Assisted in the implementation and integration of Safe City cameras, supporting security and surveillance
infrastructure.
Provided IT administration and technical support for office systems, including troubleshooting hardware/ software
issues and maintaining network stability.
Coordinated with consultants, contractors, and clients to ensure project deliverables were completed on schedule.
Maintained accurate records of work progress, site documentation, and technical reports.