GROUP BUSINESS ADMINISTRATION MANAGER
Automotive Management Services FZE
Total years of experience :20 years, 3 Months
Jan 2011 to Present GROUP BUSINESS ADMINISTRATION MANAGER
Automotive Management Services FZE.
Based in Dubai H.O. (Responsible for Philippines, Afghanistan, Iraq and Liberia)
I am responsible for the Administration of the Group function in the above countries to ensure their effectiveness and compliance to company policy and procedures. This includes, but is not limited to:
Manage / Oversee: 1. Supervise and monitor the work load of Admin Managers and staff across the group, reviewing priorities and productivity.
2. Writing and implementing company policy Group wide.
3. Authorising standard office documentation and the policies are distributed, understood and complied with.
4. Reporting to Executive Management in Head Office, Dubai on a daily, weekly and quarterly basis.
5. Attend Quarterly Senior Management level meetings to update on Admin, procurement and IT areas.
6. Visit / inspect projects within Afghanistan, Iraq and Liberia, ensuring contract compliance to company policy and protocols.
7. Carry out internal company audits as the Quality Management Representative and Registered Accredited Lead Auditor for
ISO 9001:2008.
8. Responsible for setting up and running of City & Guilds Learning Centre within Dubai H.O. in my role as Exams Secretary.
9. Deal with staff accommodations in Dubai re annual rentals, furnishings, facility and contractual/legal issues.
10. Oversee H.O. Dubai, H.O. Kabul, Operations in Baghdad and Monrovia on a daily basis for updates on daily issues and concerns for Admin and IT staff across the Group.
11. Liaise with Solicitors and Statutory Government bodies to procure Business Registrations and Licensing for Global operations.
12. Ensure all licenses are current and the re-application of U.S. ITAR (International trafficking of Arms Regulations) licensing in
Washington, U.S.
13. Structure and organise admin, IT and QC/Training teams for site inspections in countries we operate in are covered.
14. Responsible for Contract Monitoring to ensure regular checks for notification of relevant personnel.
IT: 1. Review all PO requests to evaluate necessity of items required and costings of same.
2. Manage the I.T Department and liaise with IT Director regarding outstanding site inspection teams and IT issues.
Procurement & Warehouse: 1. Responsible for ensuring the Procurement Department is run effectively and efficiently, introducing SLA's to preferred
suppliers with monthly follow-up meetings to ensure best practice from suppliers on quality, cost and delivery of items.
2. Responsible for overseeing the Warehouse in Dubai which serves the Group function.
3. Provide communication and direction to Warehouse Manager and monitor Uniform Requests, Purchase Orders and minimum stock levels are all in order and processed efficiently and expediently.
4. Liaise with Finance Department re cost reports.
Previous Positions
Dec 2007 to Dec 2010 OFFICE MANAGER
Laing O'Rourke Construction
North East England (Newcastle, Sunderland, Northumbria, Durham) -Minor Works and Hospital Contracts:
Forth Valley Acute Hospital: Larbert (£300M)
Craigroyston High School: Edinburgh (£21.75M)
Crieff High School: Crieff (£22M)
∗ Requisitioned of materials to site.
∗ Hired /off-hired plant items to site and produce/upkeep plant reports and reconciled for business units.
∗ Processed operatives times for payroll and dealt with all HR/Payroll related issues.
∗ Processed redundancies and disciplinary issues.
∗ Monitored labour costs, outstanding orders, missing tickets and Purchase Invoices.
∗ Produced monthly stats to the Regional Office Manager.
∗ Liaised with management at all levels.
Nov 1997 to Dec 2007 OFFICE MANAGER
Knowles Limited / Hill International, Construction Contracts Consultants, Glasgow
Responsible for the overall running of the Glasgow office including:
∗ HR/Personnel matters (including Appraisals, disciplinaries)
∗ Initial start-up of office, review/negotiating staff contracts.
∗ Supervision of staff.
∗ Monthly reports.
∗ Negotiated for goods and services, maintenance contracts for office hardware and cleaning services.
∗ Organised facilities requirements for defects and upkeep.
March 1995 to Nov 1997 PERSONAL SECRETARY TO CONSULTANT PSYCHIATRIST
Community Mental Health Services, Glasgow
I carried out secretarial duties such as filing, diary management, organising out-patient clinics and dealt with patients with mental ailments, whilst comforting their distressed relatives/carers.
July 1993 to July 1994 CASUAL ADMIN ASSISTANT
Benefits Agency, Clydebank
I was involved with the input of client data onto systems, filing, mail duties, operation of large switchboards, dealt with clients via telephone and in person.
Feb 1991 to Aug 1991 CASUAL ADMIN ASSISTANT
Various Job Centre, Glasgow
I liaised with prospective employers in relation to arranging interviews with clients, displayed vacancies on boards,
dealt with incoming telephone queries from various parties and other admin duties as required.
April 1990 to Jan 1991 TEMPORARY FILING CLERK
TSB Homeloans Ltd, Renfrewshire
I filed and retrieved mortgage deeds as appropriate and delivered to Head Office in Glasgow City Centre.
BA Business Admin with HRM (with Distinction)
Between September 1991 and June 1993, I attended Caledonian University (B.A. in Commerce with Information Management) . I didn't complete this due to financial reasons.
HNC in Business Studies.
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Aug 1983 to May 1989 Secondary School: 4 Highers and 7 'O' Levels.