operation executive
Hellmann worldwide logistics
Total years of experience :19 years, 8 Months
Receiving the import Shipping Documents from Emal Shipments.
Follow up with respective Shipping line regarding the shipments ETA.
Taking the Delivery order from respective shipping line upon arrival of the shipments.
Coordinating with Customer service regarding the shipment.
Coordinate with clearance regarding the status of the shipments.
Preparing the invoice for the customer
Booking the cost.
liaise with customers, suppliers and transport companies
coordinate and monitor the receipt, order, assembly and dispatch of goods
use space and mechanical handling equipment efficiently, making sure quality, budgetary targets and environmental objectives are met
have a clear understanding of the company's policies and vision and how the warehouse contributes to these
coordinate the use of automated and computerized systems where necessary
respond to and deal with customer communication by email and telephone
keep stock control systems up to date and make sure inventories are accurate
plan future capacity requirements
organise the recruitment and training of staff, as well as monitoring staff performance and progress
motivate, organise and encourage teamwork within the workforce to ensure productivity targets are met or exceeded
produce regular reports and statistics on a daily, weekly and monthly basis
brief team leaders on a daily basis
visit customers to monitor the quality of service they are receiving
maintain standards of health and safety, hygiene and security in the work environment, for example, ensuring that stock such as chemicals and food are stored safely
oversee the planned maintenance of vehicles, machinery and equipment
where appropriate, oversee the maintenance and operation of warehouse management systems and automated storage and retrieval systems.
Plan, organize, direct, control and evaluate the purchasing activities of an establishment
Develop purchasing policies and procedures and control purchasing department budget
Identify vendors of materials, equipment or supplies
Evaluate cost and quality of goods or services
Negotiate or oversee the negotiation of purchase contracts
Participate in the development of specifications for equipment, products or substitute materials
Review and process claims against suppliers
Improvise delivery schedule and reduce the lengthy lead times by instituting an efficient order management process.
Liaising with customers, suppliers and transport companies to ensure that delivery deadlines are met.
Controls inventory levels by conducting physical counts; reconciling with data storage system.
Resolve problems concerning transportation, logistics systems and customer issues.
Negotiate & be responsible for the smooth running of transport operations by coordinating with the transport vendors and by managing the company’s delivery fleet
Arrange Materials as per Pick list generate from system
Data entry on time-Support to Sales team, finance & purchase departments & other members as per their requirement for smooth functioning
Preparation of enquiries for quotation documents in accordance with the specifications including all technical, commercial, and quality requirements.
Discover the most profitable suppliers and initiate business partnerships.
Negotiate with external vendors to secure the most advantageous terms.
Approve the ordering of necessary goods and services.
Finalize details of orders and deliveries.
Examine and re-evaluate existing contracts.
Negotiating prices, deliveries for quotations, placing purchase and service orders for a variety of materials, equipment and finished products.
Track and report key functional metrics to reduce expenses and improve effectiveness
Collaborate with key persons to ensure the clarity of the specifications and expectations of the company
Foresee alterations in the comparative negotiating ability of suppliers and clients
Anticipate unfavorable events through analysis of data and prepare control strategies
Perform risk management regarding supply contracts and agreements
Control spend and build a culture of long-term saving on procurement costs
Expediting and ensuring that all tangibles and equipment are delivered in a timely manner at the negotiated price and meeting quality standards.
Interface with engineers, end users and suppliers to resolve issues of ambiguous specifications of material shortages or substitutions .
Interviews vendors and evaluate their products and capabilities as suppliers
Coordinate critical procurement activities at the time of job set up, mobilization and de-mobilization .
Full Reconciliation of warehouses.
Accountable for Materials, Warehouse, Inventory Logistics and Stock Control operations.
Managing the entire Warehouse facility for Operation and Project Materials
Inventorying existing materials and tools.
Ensuring that all materials are received, stored and issued in a safe and secure manner in line with procedures .
Checking all materials received against Purchase or Service Orders and issuing Goods Receipt Notes.
Preparing Material Inspection cum Rejection Notes/ Identification Tags & advising the Materials Management.
Updating the Inventory database with all receipts and Issues of materials.
Supervising the contract/ sub-contact labors to ensure that work is carried out as required and in a safe manner.
Verifying and signing off on the timesheets of labor, cranes transport used at the field location.
Generating and reviewing appropriate Forecast Management Reports to ensure that well requirements are met.
Liaising with or act as logistics coordinator to support timely delivery of goods to appropriate destinations.
Producing accurate tracking report for all rented and purchased plants and tools.
Providing daily support to vendors to ensure safe and efficient delivery of materials.
Responsible for ensuring that field laborers and equipment operators carry out duties in compliance with company’s EHS policies and procedures.
Handle all the export and import documentaion.Clearing the Shipment and to deliver to the customer ware house.
Working as a Documentation in Export and Import for Balaji shipping Line .