Shadrack Koima

• Responsible for all stock activities including, receiving deliveries, coordinating stock, documenting
transactions and maintaining records.
• Control all the storage activities with an accurate monitoring (material in/out) system.
• Receive and inspect all incoming materials and reconciles them with purchase order and packing lists.
• Generate reports, documents and track damages and discrepancies on orders received on a daily basis.
• Report damages and discrepancies for accounting, reimbursement and record-keeping purposes.
• Maintain files appropriate to the activities of the unit, such as invoices, order numbers, receiving date,
shipping date, etc.
• Monitor the quantities available in stock with a clear picture of the material delivered (to whom and
when).
• Coordinate with subcontractors in order to deliver them the material approved in each Request for
Material (which has been approved by the Procurement manager) and prepare the check-out voucher
following the request.
• Inform immediately when the material requested is no more available.
• Perform other related work as required.
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• Stock counting/inventory accuracy checks and ensure that the goods inward / stock control department is
well organized and controlled to sufficiently support production.
• Restructured communication flow among 10 departments and cut down paperwork by 75%.
• Successfully selected bidders with the lowest evaluated price for each item saving the organization by over
60%.
Responsibilities:
• Training suppliers on IFMIS configuration and use.
• Supplier registration on the IFMIS platform.
• Managed a process re-engineering project to improve and consolidate end-to-end service processes.
• Assisted in carrying out a market survey in preparation for the 2015 - 2016/2016-2017 annual Tenders for
the County government of Nakuru Purchasing Department.
• Prepared Tender Documents.
• Carried out routine functions.
• Sourcing and raising quotations.
• Analyzing quotations from suppliers.
• Preparation of local purchase orders (LPOs).
• Technical evaluation - we visited the bidders and assessed them to confirm their ability to supply. This
exercise helped to select the most responsive bidders and had their prices analyzed.
• Compared prices for all responsive bidders.