Shafarin KP

• Prepare clear and accurate job descriptions and manage job
advertisements for vacant positions.
• Screen resumes, shortlist candidates, conduct interviews
(Local & Overseas), and support the final selection process.
• Coordinate the on boarding and joining formalities of new
employees, ensuring smooth integration into the company.
• Guide employees on company policies, procedures, and HR
related queries.
• Address employee grievances and assist in resolving
workplace conflicts in a fair and timely manner.
• Contribute to maintaining a positive work environment and
support initiatives to improve employee morale.
• Assist employees with career development needs through
support, guidance, and development programs.
• Participate in the performance appraisal process by
providing required evaluations and feedback.
• Support the implementation of performance improvement
plans where necessary.
• Administer employee benefits and ensure employees
receive accurate information and timely support.
• Maintain and update employee records, documentation, and
HR databases with accuracy.
• Ensure company compliance with Kuwait labour laws and
internal HR policies.
• Implement and monitor company health and safety policies
to ensure a safe and compliant workplace.
• Support employee engagement initiatives and contribute to
building a positive organizational culture aligned with
company values.

HR ADMINISTRATION
• Perform duties required by the Top Management including application, offer letters, employment
contracts for management positions, policy amendments, and other correspondence.
• Compiling and communicating with the various type of Reports on Head Count, Position/Job
count, Payroll Comparison, Accrual of Leave & Indemnity and other relevant Payroll Data.
• Study& Analysis of Salaries for various positions and arranging salary details to support tendering.
• Identify and evaluating the Manpower & Recruitment Agencies according to the Job requirement.
• Develop JD and forms related to HR and assisting other departments for the same.
• Review the interviewed applicants background check to obtain work history, education, training,
job skills and salary requirements.
• Preparing & posting advertisements in social media, company websites and other Medias.
• Preparing and recommending Increment & Promotion proposals.
• Provide guidance to various levels of employees regarding company policies and procedures for
assigned HR functions
• Redundant Employees - Coordinate their transfer from as per the project/department requirement.
• Providing reliable support and updates for demobilized employees regarding their End of Service,
settlements and timely departure/ residency transfer.
• Attending Client meetings and always act as mediator between the Employer and Employee.
• Manages the entire recruitment cycle in a proactive manner.
• Prepares robust recruiting plans and interview guides for interview team members.
• Facilitates interview scheduling with recruiting agency.
• Identify, source and coordinate the selection process with diverse sources, which includes Internal,
References, Job Portals, Consultants and Manpower agencies.
• Seek CVs from manpower agencies, online portals and company mail for shortlisting purposes
and ensure that the shortlisted candidates are available on site for interviews and tests.
• Ensuring that the job descriptions and arrangements test equipment and selection sites as per
specifications by the manpower agencies.
• Coordinate and track with the recruiting sources constantly during the entire process of selection
to arrival in Kuwait and update the latest status of the mobilization to project/departments.
• Coordinating & setting up Video Teleconference with overseas candidates.
• Briefing the candidates about the job profile, salary package and organization.
• Prepare all activities related to embassy attestations and documentations.
• Maintain all agreements pertaining to recruitment of direct manpower.
TRAINING and INSURANCE
• Prepare the training Plan for the year.
• Receiving training requisition from respective departments and forwarding the same for approvals.
• Maintain training records for respective departments.
• Initiating to Issuing insurance like life, workmen compensation & medical insurance for new
employees as per the company policy.
• Coordinating with insurance provider for negotiation addition and deletion of employees
• Receiving and maintaining invoices from medical insurance company.
IMS & ISO DOCUMENTATION
• Coordinate with department managers and heads to prepare the yearly manpower plans &
Organization charts up to its final approval from CEO.
• Responsible for maintenance and update all HR & ISO related documents like KPI, Organization
Charts, Manpower Plans, Job Description, Staff Performance Appraisal and its analysis reports.
• Monitor performance management systems and competency frameworks and update / upgrade
them on a continuous basis.
• Coordinate with the Quality Control and other department on ensuring that necessary updation or
changes in policy and procedure are incorporated in the IMS manual.
• Track all non-compliances as per the internal audit report and ensure that all NCs are actioned
and closed.
• Perform as Auditee for the ISO Internal and External Audits

• Coordinated recruitment activities including CV screening, interview scheduling, and candidate
communication.
• Assisted in onboarding and induction of new employees, ensuring completion of required
documentation.
• Maintained and updated employee records, HR databases, and personnel files.
• Processed employment applications, contracts, and related HR documentation.
• Coordinated with payroll department for timesheets verification, salary processing, and payroll
system implementation.
• Assisted in the implementation and transition of the company payroll system.
• Verified employee attendance records and overtime prior to payroll processing.
• Processed invoices related to manpower supply and ensured compliance with financial policies.
• Coordinated with PRO/administration team for residency transfer, visa processing, medical, and
other employment formalities.
• Provided administrative support to HR team including scheduling meetings, preparing reports, and
documentation control.
• Assisted in performance tracking and preparation of HR-related reports.
• Ensured compliance with company policies, labor regulations, and internal procedures.
• Supported employee relations by addressing staff inquiries and resolving HR-related issues.
• Coordinated training programs and maintained training records.
• Facilitated communication between HR, project teams, and management.
• Assisted in implementing HR policies and procedures across project sites.
• Maintained confidentiality of employee information and company data.
• Supported health & safety compliance coordination in collaboration with project teams.
• Participated in HR planning, workforce coordination, and manpower allocation.
• Managed HR correspondence, emails, and official communication.

• Assisting in the planning, execution, and monitoring of
projects.
• Coordinating project activities and ensuring tasks are
completed on time.
• Supporting project manager in various project-related tasks.
• Creating and maintaining project documentation.
• Generating reports on project progress and key
performance indicators.
• Facilitating communication among project team members.
• Addressing inquiries and providing information to team
members.
• Collaborating with cross-functional teams to achieve project
goals.
• Provide administrative support for project-related tasks.
• Participating in team meetings and discussions.
• Coordinate logistic team for project requirement.
• Assisting in administrative tasks related to project activities.
• Managing project-related documentation, emails, and
correspondence.
• Prioritizing tasks and managing time efficiently.
• Identifying potential risks and proposing solutions.
• Identifying and addressing issues that may arise during
project execution.
• Collaborating with team members to find effective solutions.
• Implementing quality assurance processes and procedures.
• Learning and applying new tools or methodologies as
needed.
• Providing excellent communication to clients.
• Ability to use collaboration and communication platforms.
• Assisted in the implementation and conversion of Company
payroll systems.
• Prepare, verify, and process invoices for Client or services
rendered.
• Check time records on the invoices that are going to be
generated.
• Provides administrative support to assigned team members,
which includes scheduling, meeting coordination, material
preparation, data entry, making travel arrangements,
processing expense reporting, and other general
administrative tasks.
• Process outgoing payments in compliance with financial
policies and procedures.
• Planning, initiating and managing administrative activities.
• Ensure the smooth operation of the responsibilities of the
HR function.
• Use project management tools and software effectively.
• Collaborate using communication and collaboration
platforms.
• Adhere to health and safety guidelines on the project site.
• Support the implementation of safety measures as required.

• Maintaining Books of Accounts.
• Preparing financial documents such as invoices, bills,
account payables, and receivables.
• Completing Purchase order requisition and data balancing.
• Completing financial reports on a regular basis and
providing information to the finance team.
• Assisting in maintaining payrolls and documentation.
• Completing bank reconciliation and entering financial
information into appropriate software programs.
• Assisting the financial department with various tasks such
as budget preparation and record maintenance.
• Reconcile invoices and identify discrepancies.
• Enter financial transactions into internal databases.
• Check spreadsheets for accuracy.
• Maintain digital and physical financial records.
• Participate in quarterly and annual audits.

• Maintained accurate books of accounts and ensured all financial transactions were properly
recorded.
• Prepared financial documents including invoices, bills, and accounts payable, and receivable
statements.
• Processed purchase requisitions and ensured proper data verification and balancing.
• Generated periodic financial reports and provided necessary data to the finance team for analysis.
• Assisted in payroll processing, maintaining employee salary records, and related documentation.
• Performed bank reconciliations and ensured accuracy of financial entries in accounting systems.
• Supported budget preparation and financial planning activities.
• Reconciled invoices, identified discrepancies, and resolved issues in a timely manner.
• Entered and maintained financial data in internal databases with high accuracy.
• Verified and reviewed spreadsheets and financial reports for correctness.
• Maintained both digital and physical financial records in an organized manner.
• Assisted in quarterly and annual audits by preparing required documentation and reports.
• Coordinated with vendors and internal departments for payment processing and account
clarification.
• Ensured compliance with company financial policies and procedures.
• Supported administrative tasks related to finance and documentation control.