International Trade show Cordinator
Qatar Tourism Authority
مجموع سنوات الخبرة :18 years, 7 أشهر
Responsible in the execution of all the elements related to trade-shows of Leisure, Mice and Cruise industry participated by Qatar National Tourism Council
Key Responsibilities
• • Preparing Project charters for all approved events (listing all the elements pertaining to tradeshows and the expenses related to it)
• Creating an International Tradeshow calendar (Including Leisure, Mice and Cruise tradeshows) for every year and updating it with new additions to it by a having a careful review including taking approvals from the ministry
• Development and updating the Policy and Procedure for the promotion section
• Preparing of the budget sheet for the section and updating it monthly by recording the committed and actuals, also taking care of the accruals.
• Handling the entire logistics single handedly for all the international tradeshows (including stand design/build up, registration, photography, sponsorship, branding and advertising, catering sending marketing collaterals etc.).
• Create and execute the strategic plan for all PR-led initiatives, including goal-setting and problem/opportunity analysis and execution.
• Working closely with the Marketing Dept for all graphics related to stand and sponsorship.
• Preparing Purchase requests in oracle based programme /system “BRIGHT” for all the logistical elements and invoices.
• Managed and Update registration forms received from Co-participants namely Hotels and DMC’s and also making reports on post event surveys on their participation which are participated under the banner of QTA
• Provide timely support to events team when local exhibitions and events are held. Been an active member of Qatar Shopping Festival, Qatar Food Festival, Summer festival etc.
• Manage and coordinate tasks, including but not limited to project planning, tenders and procurement, financial and non-financial reporting, finance processes, logistic arrangements, filing and documentation.
• Support Section Head in aligning department’s plan with corporate and marketing objectives, KPI’s and also finalizing the budget.
• Create and Execute the strategic plan for all PR-led initiatives, including goal-setting and problem/opportunity analysis and execution.
• Working closely with Marketing team members and support senior management in organizing and coordinating an extensive calendar of events, conferences and exhibitions (including World Gas Conference, World Petroleum Congress, Gastech, LNG-18, Petrotech, IPTC, CERA Week, CWC World LNG Summit, CWC Americas and LNG Summit Korea).
• Coordinate and/or provide support for RasGas employee events, including:
- Project coordinator for the RasGas National Sport Day event for five consecutive years (2011-2016) for up to 4, 000 attendees. Responsibilities ranged from project initiation and managing the tender process, to successful execution of the event and presenting the post-event report.
- Annual Qatarization Event
- Annual Employee Forum with up to 3, 000 attendees
- The inauguration of major LNG plants.
- Volunteered various CSR events
• Ensure VVIP and VIP attendance to events and adherence to protocol.
Independently handling contracts for the departments for various events (from strategic planning to tendering to post award contract administration till closeout).
• Liaise with conference organizers, overseeing corporate registration, trip logistics, gifts procurement and delivery, exhibition stand arrangements and coordination of media.
• Develop recommendations and perform research to support Return of Investment (ROI) objectives and ensure effectiveness of event participation.
• Manage the submission of corporate presentations and papers for local and international conferences.
Provided environmental technical and administrative assistance to ensure environmental compliance, monitoring and reporting of activities associated with RasGas’ LNG plants and offshore facilities.
• Responsible for the section’s Procurement Strategy and Plan, including tenders, Minor Work Orders and local purchase order, management and planning, as well as the maintenance of financial and non-financial records.
• Updated the Quarterly Environmental Monitoring Report for the Ministry of Environment, ensuring adherence to legislative and ad-hoc guidelines as per reporting standards.
• Managed and updated the register of Environmental Accidents / Incidents / Near-Misses.
• Gathered and analysed technical data to produce reports, drawings, charts, presentations and flow-charts for the environmental team.
• Maintained and monitored records and documentation and database management.
• Supported and mentored junior staff.
• Management of invoices which included timely processing for industrial waste management contractors in the RasGas SAP system and consistent communication with the Finance Group to ensure timely payment.
• Raising Notifications in SAP as when required for getting solutions to Industrial Waste Management related work problems
• Assisted the Budget Coordinator with Cost Centre report submissions and internal order updates.
Handling Customer Service issues & problems.
Monitoring the Customers Service Agents & their performance.
Receiving and processing client shipment and generating customized reports as per requirements
Tracking inbound and outbound client shipment
Reporting shipment delay, non-receipt, loss and non-compliance to the concerned international branch
Maintaining a database of client profile, previous and recent orders/shipments