Shaheersha Moidunny

• Managing and maintaining project documentation
through EDMS (APMS, Aconex), ensuring version control,
accuracy and compliance with client and company
standards.
• Tracking, monitoring and updating project records
including drawings, technical documents and submittals,
improving accessibility and reducing document errors.
• Preparing, reviewing and submitting project
documentation to consultants, meeting submission
deadlines and minimising revision requests.
• Safeguarding confidential and sensitive project
information in line with company policies and data
protection regulations.
• Coordinating with project managers, engineers and senior
executives to ensure timely flow of documents and
seamless communication across stakeholders.
• Coordinating preparation and processing of subcontractor
payment certificates, reconciling discrepancies and
ensuring timely approvals.
• Handling travel arrangements, office supply orders and
vendor negotiations, reducing procurement costs and
ensuring timely delivery of materials required for project
operations.
• Managing client and internal contact databases to ensure
accurate and efficient communication across the
organisation and project teams.

• Assisted Project Manager in planning and monitoring
project activities, preparing progress reports and
maintaining alignment with project goals.
• Received, registered and distributed consultant and
project documents to internal departments, ensuring
timely circulation and project continuity.
• Scheduled and coordinated project meetings for senior
management, preparing agendas, recording minutes and
circulating action points.
• Developed and standardized document templates,
ensuring consistency and professionalism in project
communications and reports.
• Providing front-office support, welcoming visitors,
handling inquiries and maintaining a professional client
experience while supporting day-to-day site
documentation needs.
• Providing training and support to project staff on
document management best practices, improving
compliance and efficiency.
• Supported HR in preparing, distributing and collecting staff
evaluation forms, ensuring confidentiality and timely
submissions.

• Managed and updated project documentation through
EDMS (Aconex), ensuring version control and timely
uploads.
• Maintained daily updates in project databases to improve
document tracking and retrieval.
• Processed and encoded employee attendance via ERP
system to support accurate project records.
• Delivered staff training on the use of document databases
and file organisation systems, improving compliance and
efficiency.

- Delivered administrative and support, including diary management, correspondence and office coordination.
- Prepared and reviewed reports, business documentation and official communications with accuracy.
- Supported procurement, office operations and staff coordination to improve efficiency.
- Handled business travel planning, including ticketing, accommodations and expense tracking.
- Implemented systematic filing and documentation processes for easy retrieval and compliance.
- Coordinated meetings, prepared agendas and maintained minutes for management review.