Shahid Maqsood

a. Ensure effective management of finance department and coordination with other departments
b. Preparation of annual and monthly budgets
c. Preparation of annual financial statements in accordance with statutory requirements
d. Preparation of monthly financial statements.
e. Preparation of monthly and annual management reporting
f. Ensure internal controls are in placed
g. Ensure paperwork is entered in a timely manner - including purchase orders.
h. Ensure major creditor/debtor accounts are reconciled and that payment/receipt is made according to these reconciliations.
i. Ensure wages, salaries are all paid on time.
j. Check all types of vouchers for the input in accounting software on daily basis
k. Ensure corporate and payroll taxes are paid on time.
l. Meetings and liaison with FBR (Income Tax and Sales Tax issues)
m. Coordination with group Financial Controller
n. Ensure reporting and coordination with SECP for compliance of corporate matters
o. Coordinate with PTA for regulatory affairs(financial matter)
p. Coordination with the auditors and to solve the matters pointed out by them
q. Liaison with financial institution for smooth functioning of financial matters

Scope of Work
1. External Reporting and Financial Statements
a. Prepare relevant summary schedules as and when required for the external reporting
b. Conduct detail vouching on half yearly basis to ensure control mechanisms and preparation for the internal and external audits
c. Prepare annual financial statements.

2. Cash Management

A. Supervision
a. Ensure that sufficient cash and bank reserves are maintained at country level to meet the requirement and limits are in accordance with the AAIPK Financial Policies and Procedures
b. Conduct daily and monthly cash counts for the cash control at Islamabad office
c. Review the bank reconciliation statement on monthly basis
d. Supervise the work of the Assistant Finance Officers cash and bank receipts
e. Coordinate with all banks for the best banking facilities for AAIPK
f. Ensure that the complete supporting should be accompanied with the requests
g. Ensure the internal control mechanisms over the cash management function
h. Supervise the work of Assistant Finance Officer to make sure that the payments and receipts are made on timely basis.

B. Reporting
a. Review the work of the Assistant Finance Officers to examine the compliance with their job responsibilities and provide feedback to the Head of Finance on quarterly basis
b. Provide weekly cash management situation to the finance staff
c. Collect the cash and bank records of the AAPIK Area Offices and DAs’(Self Implemented) and review them on monthly basis. Provide a report on the overall cash management on monthly basis to the Head of Finance
d. Review the payment track sheet on weekly basis and provide report on the monthly basis to the Head of Finance

3. Dealing with Foreign Remittances and Report of the Economic Situations
a. Prepare R1 ( remittance form) and coordinate with AA UK for foreign remittance(R1’s to be verified by Head of Finance)
b. Provide a feedback to the Head of Finance on the change of H table as per the trends of the spending on quarterly basis
c. Review the foreign currency cash in hand and bank revaluation on monthly basis
d. Review the foreign currency exchange rates and inflation situation and provide a report to the Head of Finance on monthly basis.

4. Employees Travel Advances Management
a. Ensure that the travel advances are disbursed as per the AAIPK Financial Policies and Procedures
b. Review the travel advances at Country Level and provide an analysis report on monthly basis

5. Final Settlement
a. Preparing final settlement of the employees and ensuring timely release of the payment.
b. Providing support to the Area Office Finance Coordinators for preparing final settlement

6. Compliance towards the Income Tax Laws of Pakistan and EOBI
a. Ensure that the Tax is deducted at source as per the Income Tax Laws of Pakistan and deposited with State Bank of Pakistan
b. File returns and statements with the Income Tax Department of Pakistan and deal with the statutory matters
c. Required compliance with the EOBI requirement
d. Inform Finance Unit on the changes in the Income Tax Laws and incorporated changes in the formula generated spreadsheets for the Payroll
e. To assist Head of Finance in Income Tax Laws and EOBI training for finance staff of AAIPK

7. SUN Financials and Budgetary Control
a. Review the cash and bank vouchers for the input of correct accounting and management information on daily basis
b. Ensure the budget availability before the processing of the payment
c. To coordinate with the Financial System Administrator for the reports required and need of change in the chart of accounts

8. Filing System
a. Ensure that effective filing system is in place for the institutionalization of organizational memory
b. Ensure that the financial records are kept safe as per the AAFMF ( Action Aid Financial Management Framework)

A) Financial Management:
a. Ensures that all financial activities including accounts, payments, tax deductions, salaries, etc. Are carried out smoothly and on time;
b. Prepares draft consolidation of sidat hyder financial and send debit notes to the concern regional offices
c. Assists in the preparation of draft financial reports for SPO management and donors,
d. Ensures that all procurements are according to SPO policies and procedures and that all relevant documents are made available to the finance section before the payment is released.
e. Preparation of annual and quarterly budget as per work plan;
f. Processes payroll;
g. Preparation of quarterly cash projection;
h. Process bank reconciliation statements and maintains bank record’s files;
i. Facilitate internal and external audit;
j. Correspondence with the regional offices for expenses claims;
k. Manage the provident fund and updates the system;
l. Manage employees old age benefits scheme throughout SPO;

B) Taxation
a. Filing of Quarterly/Annual Income tax statements of SPO with Income Tax Offices
b. Filing of Annual Income Tax Return of SPO with Income Tax Offices
c. Apply for renewal of tax exemption certificate under section 2(36) of Income Tax Ordinance, 2001
d. Apply for tax exemption certificate under section 151 of the Income Tax Ordinance, 2001
C) Other Activities
a. Prepares annual work plan and reports against it on a quarterly and annual basis;
b. Organizes monthly unit meetings regarding financial, operational and programme issues of the region;
c. Participates in programme planning and review meetings;
d. participates in the skill development training workshops;
e. Facilitate Senior Manager Finance and Institutional Assets in conducting training for to SPO clients on Financial Management
f. Undertakes any additional responsibilities as assigned by the supervisor from time to time.

• Deals with income tax matters
• Book keeping
• Deals with matters of Securities and exchange commission of Pakistan
• Deals with social security and EOBI