Associate
Aga Khan University Institute for Educational Development
Total years of experience :13 years, 4 Months
• Providing administrative and logistic support in organizing and coordinating all the general as well as academic administration and project related activities of Human Development Program (HDP) and IED
• Entering and managing data and extracting reports from such data, as assigned by the project Principal Investigator (PIS)
• Helping PIS and other project staff in preparing log frames, work plans, reports, presentations, briefs and other documents
• Handling HDP’s and IED’s petty cash account and timely submission of petty cash vouchers, disbursement and summary reports
• Processing ROPS, travel and field advances, expenses claims and summary reports, contractual staff wages, leaves’ form, accommodation and food requisitions, online purchase and material stock requisitions, online travel request forms and its timely follow ups
• Maintaining proper records of all the fixed assets, equipment, general office supplies/stationery and other project materials of HDP and IED and ensuring its availability, proper handling, issuance and timely receiving by the users
• Coordinating with IT and Maintenance departments to launch IT and maintenance related complaints and timely follow-ups to resolve those complaints
• Generating reports of the work, assignments completed or pending.
Prepare drafts, types memos, letters and reports on a routine basis and undertake ad hoc activities of the department.
Update department report on an ongoing basis. Assist in coordinating special projects and events as assigned by the Supervisor.
Handling all kind of communication correspondence with concerned staff and take actions as instructed.
Handle incoming and outgoing mail, faxes and reports and update the supervisor accordingly.
Keeps all department files/folders neat, clean and replenished at all time for the supervisor’s reference
Keeps superiors apprised of the status of work in progress, important milestones and completed tasks.
Prioritize tasks and assignment to meet scheduled deadlines.
Coordinate with support service department for any related issue/problems & report the same to the supervisor.
Demonstrates commitment to institutional values, vision and mission.
Development of official content such as typing & drafting of letters, preparing monthly, quarterly & annually report on regions activities.
Deal in communication through email, phone and in personal with Chair Person, Board members, Visitor/Guests & Vendors.
Maintaining office supplies and orders them as per need of office and for different programs. And any other tasks assign by CEO or any other board members.
1. Processing requests for the application material / package, and ensuring dispatch of the application material.
2. Providing admission information to potential candidates, both national and international for the Undergraduate, graduate and PGME programmes.
3. Accepting, scrutinizing, recording application forms for AKU programmes as required and ensuring that responses and queries are handled appropriately.
4. Assisting in the preparation and mailing admit cards, filing of applications, ensuring their retrieval and participation in the Admission process as required.
5. Managing the front office to ensure that services on board students are timely and effective.
6. Managing the SNEB and PNC registration requirements for students in the SON.
7. Assisting in conductance of AKU test, PGME test and University convocation for related activities.
8. Complete tasks as required and requested in a timely and efficient manner.
• Processing for the application material
• Accepting, scrutinizing, recording application form for programme of School of Nursing
• Processing of application form and making of admit cards,
filing of application form
• Managing the front office in School of Nursing to ensure
that services to on-board student are timely and effective
• Assistant in conducting
o AKU admission test
o University Convocation
o Other events
• Any other task assign by supervisor
I was providing secretarial / administrative support to Head Graduate
Programmes and Manager Planning. My responsibilities were included
developing programmes fact sheets, organizing files and documents; typing and formatting academic papers, reports and presentations; scheduling and organizing meetings on and off-campus; corresponding through emails, letters, phones and fax; making travel arrangement; providing assistance in developing reports and maintaining student statistics.
