Logistics Consultant
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Total years of experience :7 years, 5 Months
Logistics, Procurement & Inventory Management
• Responsible for organizing logistical support for project activities.
• Purchasing materials and equipment for the GIZ office and GIZ-assisted projects/programs.
• Coordinating effectively with colleagues in the administrative division and with procurement officers at Country office.
• Procures materials and equipment locally, monitor markets, issue invitation to tender and processes.
• Maintain inventory of various offices and program related assets.
• Coordinating hand over procedure Responsible for filing document in reference files in line.
Fleet Management
• Coordinate all fleet movements in close cooperation with GIZ Security,
• Ensure proper reporting of vehicle movements and services of vehicles (issuing fuel, recording log book, maintenance and repair etc, )
• Supervise /coordinate drivers (under contract and from rental) instruct where necessary and supervise daily performance and safety.
Logistics & Procurement Management
• Managed the procurement activities including international procurement of a broad range of commodities and services.
• Managed and monitored all transactional procurement including tendering processes, evaluation, contracting, contract management, legal considerations and payment conditions, contractors, performance evaluation, and risk assessment.
• Implemented strategic procurement including sourcing strategy, vendor selection and evaluation, quality management, performance measurement.
• Ensured full compliance of procurement activities with the German Red Cross Procurement Manual, Financial Rules and Regulations, relevant Organizational Policies, donor regulations as per requirements.
• Ensuring the reporting and auditing requirements were observed and followed.
• Ensured effective use of internal Standard Operating Procedures in procurement, control of the workflows, continuous business processes monitoring and elaboration of improvements in the systems and processes.
• Established and maintained work program and schedule for on-going contracts and newly planned ones.
• Ensured all travel, security and logistical arrangements.
• Assist in planning, developing and managing all procurement and contractual aspects of projects related to procurement of diverse services and communities (works, goods, services etc.)
• Monitored and tracked assets procured for the various projects within the emergency and stabilization portfolio as well as the project assets and consumables to ensure there is no waste, fraud or misuse of equipment or materials.
• Ensured all stocks and equipment held by the project is stored safely, correctly and securely depended upon the item classification.
Warehousing & Inventory Management
• Receiving and checking stock against Invoices.
• Reporting all incoming discrepancies or damages.
• Coordinate with freight forwarder on matters of incoming and outgoing shipments and related documentation.
• Coordinate with insurance companies on claims made for stock damaged in transit.
• Ensuring that all issues are in first-class condition and suitable for use for which purchased, and in accordance with the appropriate invoice that is acknowledged by payment or authorised signature.
Fleet Management
• Managed Fleet for GRC.
• Ensured that all vehicles are properly maintained.
• On Time maintenance and oil change of vehicles.
• Drivers Duty Roster.
• Coordinate with Field Offices, Delegates, IFRC Security and Fleet Department.
Administration
• Managed office administration.
• Worked closely with programs to arrange meetings, trainings, workshops and other activities.
• Managed delegate houses administration.
• Managed Office equipment’s proper handling.
Ensure that all office assets, equipment, and furniture are safely maintained and in working order.
Procurement & Logistics Management
• Manage all procurement for the office as well as any procurement escalated form field bases,
• Establish procurement procedures and maintain diligent field paper and electronic record of all procurement.
Fleet Management
• Ensure consistent and effective transportation support for programs and the management of ECHO Sindh, Pakistan.
• Provide direct supervision support for all ECHO Project drivers and Ensuring vehicle maintenance, log book, payment of rental vehicles.
Inventory Management
• Ensure that inventory items are recorded or classified systematically.