ADMINISTRATION MANAGER
Trouvay Cauvin Group
Total years of experience :23 years, 5 Months
ADMINISTRATION MANAGER, Trouvay Cauvin Gulf Qatar
A wide-ranging business support role, reporting to the General Manager in the management of administration, Oil & Gas Plant Shut down Project Management, Procurement and logistics (leadership of a team of 19) ensuring all activities are executed in line with organisational objectives
• A diverse administration & Project Management role overseeing Procurement, sales administration and shipping operations in the Kuwait, Qatar and Africa sites
• Ability to interface effectively with CP and business people across a wide variety of backgrounds and levels, both at the plant and the regional level
• Strong experience in turnaround management including work scope development, preparation of contract document, execution monitoring, analyzing and reporting
• Manages all supply chain activities for Shut Down Projects, engaging with international oil and gas companies to facilitate the import / export of steel goods ensuring compliance with all customs regulations
• Analyses systems and processes across the business to improve efficiency. This included project managing the implementation of a HSE management system across both Procurement and sales administration
• Provides vital administration, logistics and Procurement support to major international oil and gas projects across the region mainly for shut down projects of (Qatar Gas, Qatar Petroleum, Ras Gas, QCHEM, QAPCO)
• Utilises previous business analysis expertise to execute analytical activities. These include Vendor Analysis, situational analysis, analysis and the assessment of service delivery and supplier performance, identifying system and process inefficiencies and leading improvement projects, Collates and presents financial and commercial data to management teams
• Negotiates Business terms and conditions of Contracts with Vendor in communication with Legal department and management, Manages supplier relationships leading performance analysis and ensuring contractual adherence
• Conducts customers satisfaction surveys to measure the performance of internal organisational processes and supplier performance and processes
• Key player in the Procurement process, facilitating the distribution of goods to major international oil and gas organisations and managing the warehouse operation in line with Call of Agreement with Qatar Gas Shut Down & Maintenance projects
• Employs a strong quality control ethos, reviewing quality issues on orders and working with suppliers to resolve issues in accordance with ISO 9001, ISO 1400 and OHSAS 18001
• Financially astute with responsibility for budget preparation / management, payroll, scheduling expenditure, cost monitoring and variance analysis
• Utilised an extensive knowledge of ERP and Sage X3
• Applied strong business analysis skills within this business development environment, providing technical process and system support within Heathrow. Services were provided across client’s check-in, security, customer service, baggage handling, administration and accounts functions
• Worked collaboratively with clients to understand their needs, whilst retaining a broader perspective, understanding how new processes or systems will integrate into the overall Heathrow operation
• Utilises problem solving skills to assess wide ranging business issues and IT systems, ensuring all processes are aligned to the needs of the airport and individual airlines
• Applied solid technical competencies to understand wide ranging airport systems, leading upgrades and conducting staff training on systems including check-in applications and passport readers
• Improves operational excellence through the leveraging of manual and automated solutions
• Demonstrated excellent project management skills and leads the end to end lifecycle of projects from requirement gathering, feasibility assessment and the delivery of functional specifications, through to leading the implementation process
♦ • Led community awareness projects for the India National Municipal & Local Bodies Workers Federation (INM & LBWF), designing and delivering workshops and seminars on a range of issues including gender equality, health services and HIV awareness
• Managed highly visible programmes including a programme for illiterate workers in public sector utilities
• Was the only youth representative in INM&LBWF
MSc (Hons) Information Systems, Areas studied include: Managing Technological Innovation, Knowledge Management, Decision Support Systems, E-Commerce, IT – Consultancy Practice, Human Computer Interaction, Multimedia Databases, Component Based Development (Unified Modelling Language) ♦Extensive Research based on Critical Analysis; Dissertation in Knowledge Management Systems (ERP, SAP, CRM)- Knowledge Sharing, Knowledge Transfer, Knowledge Creation & Knowledge Learning. [Aug 05 – Jan 06] ; RESEARCH METHOD : Qualitative Methodology in the form of Case Study Research Interviewed 15 Managers at Heathrow Airport with the following objectives: To know how to inculcate the employees of the organisation to share their tacit knowledge when it is difficult to share; to know how to manage the Intellectual Capital of the organisation; to know how to deal with business issues with the existing knowledge capital and to know the impact of knowledge sharing in today’s organisation
