Accountant and HR-IT Coordinator
Fajr Medical Company
Total years of experience :29 years, 10 Months
• Managing Local Server of the Company, by provide assistance in maintenance processes.
• Maintaining Company’s data in ABC Software and ensuring its access to all the stakeholders.
• Managing RSD activities by using Quick Sale Software, by coordinating with AlRasid Company.
• Managing all RSD related tasks, using RSD Stakeholders Website.
• Managing company’s interests using Government e-Portals Qiwa, Absher Business, GOSI, Muqeem, and Mudad.
• Preparation of Receipt Vouchers and Payment Vouchers, Daily Entries, and all types of financial transactions.
• Management of Company Bank Accounts (Transfers, Payments, Reconciliation).
• Responsibility of Handling Petty Cash, Cash Book, and Salaries (Payrolls).
• Document Management/Control (e-Archiving, Filing).
• Coordination of IT related undertakings, managing company’s e-Commerce website with webhosting companies.
• Maintaining e-Commerce website (e-Store) of the company.
• Managing company’s e-Commerce website using WordPress CMS, Woo-Commerce and Google Cloud Console.
• Assisted with content audits, content inventories, create and manage content matrices, SEO recommendations and content migration plans.
• Measured product performance and identify key improvement.
• Used various techniques and resources to populate product catalog content.
• Managed company business according to RSD and SFDA Regulations.
• Managed company Medicine sales and distribution using GS1 (GLN) system and MOH guidelines.
• Managed company employees using Government e-Portals like Muqeem, GOSI, Qiwa, Mudad and Absher.
• Responsibility of training of new employees (RSD).
• Prepared and maintained payroll formalities using ZK Attendance System.
• Document Management/Control (e-Archiving, Filing).
• Worked as a Liaison between Management and Staff.
• Supported accounting department of the company in financial year end activities.
• Managing MOE Portals as per UN and Yesser e-Government Website Standards.
• Managing MOE Portals Content in SharePoint 2013.
• Customizing Sites and Solutions in SharePoint Designer 2013.
• Managing requests of support received in MS Outlook (Ministry MS Exchange).
• Assisted in MOE English Portal’s Quality Testing.
• Assisted in Software Quality Testing.
• Assisted in Mobile & Web Application Testing.
• Finding errors and correcting them in HTML 5 and CSS3.
• Preparing PowerPoint Slides for Presentations and for use in Websites.
• Writing English Content.
• Editing, Proof Reading and Publishing English Content.
• Translation Arabic to English.
• Bilingual Typing (Arabic, English).
• Doing research about latest trends in educational websites to provide insights to web developers.
• Comparing MOE Arabic and English Portals and ensure both websites are identical.
• Worked closely with the technical team to maintain site standards with regard to new development.
• Worked closely with web developers to maintain content standards.
• Prepared Reports about Content re-use, content tracking.
• Responsible for Collecting, Organizing, Formatting of content.
• Development and Implementation of Copy Standards and Processes.
• Coordination between Ministry of Higher Education and Project Owner Companies.
• Execution of other significant tasks related to Human Resources Dept.
• Managing ZK Time Attendance System, Leave Management, Vacation Management.
• Document Management/Control (e-Archiving, Filing).
• Managing, Calculating and Recommending Employee Financial Arrears, End of Service, Reimbursements.
• Preparing and Reviewing Payroll before Salary transfers & Payments using company Bank accounts.
• Carrying out Managerial tasks in absence of designated Department Manager.
• Coordination Management of Job Advertisements, On-boarding Interviews, Visa Processes, Exit Interviews.
• Managed company employees using Government e-Portals like Muqeem, GOSI, Qiwa, Mudad and Absher.
• Handle and distribute all incoming and outgoing mail.
• Write and distribute meeting minutes to appropriate individuals.
• Manage desktop publishing, proposal and memo typing.
• Document Management/Control (e-Archiving, Filing).
• Open, read and write answers to routine letters. Investigate issues and problems and draft responses to urgent requests.
• Create and maintain computer and paper-based filing and organization systems for records, reports and documents.
• Approving travel expenses, reimbursement requests, travel arrangements, Payroll Review.
• Personal Assistant to Director General of Information Technology Department.
• Correspondence with project executing companies regarding project requirements, and updating management about the project status.
• Responsible for maintaining the Computer and Information Technology Department Store.
• Coordination between the Ministry and Cultural Attaches’ of Kingdom of Saudi Arabia.
• Preparing report on which departments need computers or other office accessories, and decide the delivery of computers and accessories to the respective department on priority basis in accordance with demand and supply.
• Provide assistance to the students who are eligible for foreign educational scholarship of the ministry, and correspond with universities to facilitate their admission and educational stay.
• Managing all the formalities of the embassies, and travel arrangements of the ministerial or superior official’s overseas sojourn.
• Handle and distribute all incoming and outgoing mail.
• Write and distribute meeting minutes to appropriate individuals.
• Manage desktop publishing, proposal and memo typing.
• Document Management/Control (e-Archiving, Filing).
• Open, read and write answers to routine letters. Investigate issues and problems and draft responses to urgent requests.
• Create and maintain computer and paper-based filing and organization systems for records, reports and documents.
• Approve travel expenses, reimbursement requests, travel arrangements.
• Maintain electronic data of the students who are studying abroad on government sponsorship, and students on their personal expenses.
• Providing timely assistance to Finance and Accounts Dept. and International Cooperation Dept. and Infrastructure Dept.
• Managing King Abdullah Scholarship Program Student Overseas University Admissions.
• Personal Assistant to Director General of Information Technology Department.
• Correspondence with project executing companies regarding project requirements, and updating management about the project status.
• Responsible for maintaining the Computer and Information Technology Department Store.
• Coordination between the Ministry and Cultural Attaches’ of Kingdom of Saudi Arabia.
• Preparing report on which departments need computers or other office accessories, and decide the delivery of computers and accessories to the respective department on priority basis in accordance with demand and supply.
• Provide assistance to the students who are eligible for foreign educational scholarship of the ministry, and correspond with universities to facilitate their admission and educational stay.
• Responsibility of all the internal work of Quality Assurance Dept., correspondence with the manufacturers who has applied for Quality Certification of SASO and ISO.
• Administration of department, to oversee the process of quality certification; follow up with the assigned SASO laboratories, keep all records updated. Filing of the dept., typing English and Arabic correspondence, preparing power point (presentations).
• Facilitate travel, staying arrangements of superiors according to their foreign visit schedules.
• Typing, SASO Quality Standards Manuals, in Arabic and English.
• Supervising day to day business financial transactions in accordance with management’s guidance.
• Managing Payrolls, Petty Cash, Emergency Purchases, Emergency Medical Expenses.
• Managing company tangible assets.
• Managing Payable and Receivable, Book Keeping, Cash Flow, Inventory Control, Bank Reconciliation.
• Managing Office Supplies and Stationery.
Business Economics, Public Administration