Shaimaa Ali

• Handling Corporate Sector & Government Department Operations
• Arrange Trainer contracts
• In charge of Hotel Agreements, and reserve the required room to the assigned trainer
• In charge of Flight ticket reservations for trainer
• Arrange the required catering, Training Rooms for the required training
• Prepare the training course materials to be ready before the course date.
• Attending the courses to solve problems
• Issuing Training Certificates.
• Issuing Training invoices to clients
• Maintain client’s records and track feedback report and take the proper action.
• Following up Participants attendance and facilitate their requirements.
• Coordinate with various local & international training institutes for training courses.
• Follow up with the accounting department for issuing & delivering the invoices.
• Follow up with corporate & government clients for payment collection with coordination with the sales team.
• Perform any other duties that might be required from the Management.

Organizing in / out flow of correspondence, appointments, discussions, work priorities.
- Insure the manager’s appointments, commitments and actions are met in a timely fashion.
- Reviewing documentation’s submitted for approval to the manager to ensure it is complete and in line with policies and guidelines.
- Managing incoming calls, requests and queries and addressing as see fit.
- Managing all administrative work in terms of typing, filing, travel arrangements and any other support required by the Chairman

• Reporting to the President & vice President
• Organize the office work and documentation to facilitate quick
Retrieving & ensure prompt, reliable dispatch of information &
Documentation
• Follow up overseas shipments with customs Dep. to ensure
Facilitate the quick arrival
• Follow up the purchases order in order to know the back and the
Missing products in order to fax the status to the supplier
• Review the prices of the suppliers invoices
• Follow up the supplier account and the monthly Statement of
Account
• Prepare & submit monthly report that analyzes the nature of sales
(Per sales men, Suppliers and hospitals) through visual sales
Program
• Ensure timely updated preparation and submission of document
Of high quality standard to the department
• Prepare the outstanding invoices in order to handle it to the
Collector
• Prepare monthly report for payment and expenses by cooperation with Financial Dep.

• Reporting to the GM
• Responsible for preparing tenders
• Responsible for opening & follow up letter of guarantee Organizing purchases order
• Preparing monthly reports for sales analysis
• Preparing sales quotations.
• Providing quality customer service
• Maintaining standers of filling system to ensure smooth running of the operating system by taking and processing sales orders in a completerized system
• Follow up sales invoice