Admin Assistant
Al Futtaim Motors –
مجموع سنوات الخبرة :15 years, 1 أشهر
Reason for leaving: Distance to Mussafah Industrial Area & Looking for new opportunities.
Reason for leaving: Management Restructuring.
Al Mansour is a UAE based company that was established 1971. Over this time, Al Mansour have been actively involved in supplying various services to the oil and Gas industry and evolved into High Technology Specialist Company. Al Mansour is a pre-qualified with all the major Oil and Gas companies in both government and private section in the Middle East. Furthermore, they provide onshore and offshore Oil and Gas field services including Manpower.
Key Responsibilities:
Coordinate with consultant & brokers to provide the scheme to suit the company.
Supported HR leader Team in participating at ADNEC Exhibition.
Monitor all incoming and outgoing faxes and distribute to the concerned parties retaining records in PC.
Distribution and sorting of all incoming and outgoing mails and couriers.
Receive and forward all job related emails to the concerned officials.
Receive complaints and lodge them to report to higher management.
The reason for leaving: Complete my study
Key Responsibilities:
Prepare Tender Documents (Mechanical and Electrical Specifications) and Bill of Quantities (BOQ).
Coordinate with clients in lieu with submission of drawings and submittals / material transmittals.
Preparing transmittal letters for the Managing Director, as response to Client's notifications and clarifications.
Documents Company Files, Managing Director's File copies, and for retrieval of documents (Excel and Microsoft word system filling).
Coordinate with the Mechanical & Electrical Division for status confirmations, clarifications and further instructions on the project.
Prepares Monthly Report for Attendance (late & short leaves) and Company Expenses (Monthly).
Preparing Invoice Computation for the collection Payment.
Maintains Office supplies for the company's daily function.
Handling administrative activities with other departments and ensure the quality of daily business administrative reports.
Provides full administrative and support to Operations Director- Strategic Business Development & International BD Director regarding day to day activities.
Coordinates agenda for all necessary meetings with input from members, prepare minutes, distribute and follow up.
Maintain a comprehensive filing and monitoring system on all Marketing collaterals & BD records.
Communicate & coordinate with the team re all issues related to the Department.
Assist with and delivery of marketing information in a timely manner on behalf of the marketing department.
Serves as the single point of coordination of designated activities.
1 year
The main duties and responsibilities will include:
Ensure that front desk reception is always attended and accurate tracking for all visitors are in place.
Ensure the incoming and outgoing calls are attended on time and in line with standard telephone handling process.
Providing a high standard of service to the business.
Processing accurately all administration related to merchandise
Accurate data entry into the system
Following company procedures related to stock and administrative documentation
Creating Reports. Requirements The ideal candidate will have the following experience
Ordering office stationery supplies
Providing all business reports.
Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
courses: General grade: good Instructive British Institute(IBI) - All levels of conversation courses 2008