Administrator
Kanoo Group
Total years of experience :15 years, 6 Months
Role and Responsibilities:
Managing inventory of assets and supplies, monitoring level of stocks, sourcing of suppliers and submitting invoices.
Preparing the quotation to the clients as per client’s requirement.
Preparing the customer order on the receipt of LPO from clients and scheduling the delivery.
Preparing the delivery note and invoice based on the LPO received.
Preparing the pending customer orders and reviewing it on weekly basis and also following up with the supplier on the arrival of stock and updating the delivery status to clients.
Preparing and submitting the tenders for government companies such as NDC, NPCC, ADGAS, TAKREER, ADSB etc based on their inquiry.
Maintaining and updating the quotation log on day to day basis and submitting the same to Divisional Manager, once in 15 days for his review.
Preparing the business review data for KANOO MACHINERY Abu Dhabi on weekly basis based on the quotations submitted and orders received and submitting the same to the Divisional Manager
Coordinating between departments and operating units in resolving day-to-day administrative and operational issues.
Coordinating with Courier Company regarding documents for collection and delivery.
Responsible for receiving and screening telephone calls. Taking down notes and convey all messages to all concerned.
Provide a systematic filling system of all properties which can be accessed easily by all employees.
Provide support and assistance to all employees for leave application, certificates and other office related matters.
Record employee’s day to day attendance and whereabouts. Responsible in formulating a comprehensive attendance report to track tardiness or absences.
Following up on the payment with the customers
Preparing Management Information Reports (MIS) which includes Customer wise sales analysis, Airline wise sales analysis, Carrier utilization summary, and Destination wise sales analysis and Destination summary report.
Preparing the staff performance report on monthly basis.
Preparing the managers’ report of AUH Region on weekly basis.
Designing the flyers on different destinations and forwarding to the clients as a sales promotion technique.
Scheduling the meeting on monthly basis and preparing the Agenda and Minutes of the Meeting
Preparing the Roaster for the staff on monthly basis
Keeping a record of the CV’s received, selecting the right CV
Dispatching the Kanoo World Traveller monthly magazine to the Clients. Maintaining a record on the Incentive and Corporate deals offered by Airline to the client. Maintaining the quality standards in the organization.
Designing the Web Pages for Hotel Club (group of hotels).
Uploading generic information about the location of hotels and highlight the various tourist destinations to attract customers.
Assisting the team with process related policies and procedures.
Conducting trainings for newcomers and making knowledge checks.
Conducting quality checks of the work done by the team.
Preparing daily, weekly and monthly reports.
Highlighting the total cost per day depending on the suites booked