HR Officer
Pan Arab Consulting Engineers (Pace)
Total years of experience :21 years, 1 Months
•Planning Coordination with group HR & Admin Manager & the General Manager Recruits local / overseas employees permanent & Temporary
•Ensures that all new employees go through a proper induction program prior to commencing required duties & responsibilities with a power point orientation demonstrating basic rules and regulations, highlighting important issues per employee hand book
•To placement Agencies in different countries
•Ensure all new joiners start on time & with all the necessary paperwork completed correctly.
•Develop recruitment sources locally and internationally
•Prepare and submit report of the interviews to the HR Manager for final approval
•Negotiations with selected candidates on their compensation and benefits based on organization policies
•Updating management about the monthly HR activities along with Recruitments of the employees.
•Keeps track of probation assessment of all the new employees recruited and sends reminders to Department Managers/ General Manager (two (2) weeks), prior expiry of the probationary period.
•Prepares confirmation of probationary period for division head’s final approval.
Post online jobs update the same with additional Vacancies.
•Coordinate Airport Pickup for New Arriving Employees.
•Renews Residence Permit and Contract with the consent and approval from Department Managers & General Manager on time without delay
•Administering payroll and maintaining records relating to staff
•Planning and delivering lectures for employees.
•Maintain a databank of CV’s received, short listed / prospective candidates.
•Post online jobs update the same with additional Vacancies.
•Conduct reference check as and when required
•Preparing accommodation requests for appointed employees before their arrival and sending the request to the Accommodation Department. Assist candidate onboarding by helping them to find accommodations
•Coordinating with Administration Unit & Project in arranging Medical facilities for employee.
•Coordinating with Administration Unit & Project in getting Visa for employees
•Coordinating with Administration unit to get the required documents from the employees in order to Stamp / Renewal / Cancellations of their residency
•Making advance salary payment for the newly hired employee,
•Calculate and process of leave entitlement, Resignation, Termination, Dismissal, Air Ticket and other payment related to the employee,
•Coordinate for submission of time sheets, cash distribution schedule and payment status for salary, leave and final settlement with the concern time keeper or secretary
•Coordinate with recruitment unit for local hire at project
•Conducting Exit Interviews of Employees
•Ensures all personnel files are maintained and updated regularly.
Coordinate with Project finalize vacation schedule for employees.
Prepares Annual leave plan and carry out the necessary procedures for employees’ vacation & temporarily replacement
To manage and maintain personal record in accordance with Company procedure.
To Source, identify and select suitable candidates according to exiting procedure and budgets.
To maintain professional confidentiality regarding employee personal and company sensitive information
Ensures all personnel files are maintained and updated regularly.
Planning and delivering lectures for employees
Maintain a databank of CV’s received, short listed / prospective candidates.
Post online jobs update the same with additional Vacancies.
Conduct reference check as and when required
Preparations of monthly payroll, gets signed by internal audit and concerned director and
Administering payroll and maintaining records relating to staff