Administrative Officer
AYTB | Al-Yusr Industrial Contracting Company
Total des années d'expérience :19 years, 11 Mois
Supervising staff for maintaining the employees and controlling manpower data, salary preparation,
welfare, and clerical support implementing employee Increment and Status change based on appraisals. Execution of grievance mechanism and clearing issues within company policies frame
Assist with Temporary Facilities and screening the manpower Mobilization of the site and project for
Operational Management Consolidating time sheets for the verification to the approval of the department manager providing the Rental of Vehicles workshop equipment and other relevant services
such as transportation and food arrangements.
Maintaining and reviewing the employees' attendance (Absence, holidays with billing timesheets)
Consulting the leave and Final settlements Pre-plan Vacation replacement to provide a base client
request provides Petty cash handling, Control of reimbursement vouchers, medical claims, and meal
and office beverages
Advising letter correspondence, transmittal, and email communication in & out of the organization
Procuring office and site consumables, Stationeries, telephony, electricity, water, pantry Material
Checking and verifying service contractor’s Invoices and referring them to Management for Approval and
submitting to the end user with the following SES (service entry sheet).
Manpower Mobilization to the site (Scheduling for HSE Induction and Plant Entry Gate Pass) with
the employees' SABIC ID and vehicle stickers...Worked as a focal point to coordinate with the client
for logistics/administrative concerns to attend their meetings weekly and monthly for contractual
concerns.
Preparing payroll base with employees' billing timesheet with AYTB Payroll uploading for
Oracle system Monthly Submitting estimate WIP billing report to Project Manager.
Safe Man-hours weekly & monthly submitted to the Project Manager and also monitored the inventory, office stock, and ordering supplies as necessary. To be Responsible for purchase orders and
FRC Uniforms & Rigger & Overhead crane TUV card.
With the HR department following employees, vacation processing
Re-Entry visa and Ticketing. Annual Medical arrangement with employee’s ID renewal possessing.
Plant emergency activity Manpower supply for emergency Shutdown On-call responsible scheduled
with employees emergency activity Communicated with client Mobilized new employees for long
term and short term.
In charge of the time and attendance of the projects and arranging the transport arrangement to
Labor strength of 1200 & Staff with punching machine Maintaining a well-organized filing system
Preparation of the daily weekly and monthly resource reports and strengthening cost and utilization
of the resources with the Monthly evaluation of the cost of the Labor and Plants as it is distributed in
the planned manner. Proper reporting of the plant breakdowns
In charge of the attendance record of all employees and vehicles submitting weekly reports about
time and attendance to the Project Manager. Random site checks to make 100 % output from the
workforce by not allowing workers to take extra rest/break hrs. And late reporting, early leaving, etc.
Coordinate with National Plant regarding hiring, off-hiring extension hire, and arranging replacement to the breakdown vehicles preparing and forwarding the plant requisitions according
to the site requirements for proper charging of the plant items and heavy equipment.
Compares identifying information and counts, weights, or measures items of incoming and
outgoing shipments to verify information against bills of lading, invoices, orders, or other
records.
Unpacks and examines incoming shipments, rejects damaged items, records shortages, and
correspondents with shippers to rectify damages and shortages. Maintain product knowledge
and memorize the location of items.
Examines outgoing shipments to meet specifications Maintains inventory of shipping materials
and supplies and may direct others in outgoing and receiving incoming shipments.
Maintaining the database by entering new and updated customer and
personal information are maintained. Prepares the data that can be sorted
by customer information with the entry priorities.
Verifies standard techniques and procedures followed by entering customer and account data by
reviewing, correcting, deleting, or re-entering data.
Preparing reserved clients' customer transport schedules for arriving and departure reports
submitted to the management. Maintaining the records of resort expenses for purchasing the
procurement.