Shanelle Francis

WORLEY PARSONS TRINIDAD LTD. 2012
Project Buyer
* Prepared all inquiries for issue to potential suppliers/vendors
* Confirmed tenderer's intent to submit
* Received and arranged tender opening
* Reviewed Engineering technical evaluation
* Performed commercial evaluation
* Issued Tender Clarifications
* Prepared recommendation for award to a selected tenderer after the completion of bid analysis
* Prepared Purchase Orders to suppliers
* Maintained Purchasing filing system
* Expedited the delivery of materials to site
* Coordinated the interface between the project group and suppliers and manages the commercial implications of such communications
* Attended bi-weekly project and procurement meetings
* Updated and issued weekly milestone/forecast reports
* Updated and issued weekly Cash Requirements/Cash Curve reports

INDUSTRIAL PLANT SERVICES LTD. - AUM COMPLEX 2009-2010
Materials Officer

Buyer assigned to Melamine 1 and 2 plants (first of its kind in the Caribbean)
* Point of contact in the commissioning of Melamine 1 and 2. Responsible for the acquisition of all raw materials and equipment required for set-up of the plants (from sourcing, to bid-evaluation, to purchase order and delivery)
* Responsible for the acquisition of labour and services required for start up.

General tasks/duties: * Generated reports from computerized systems (JDE) to procure material requests at planned intervals. Prepared requests for quotes for items requiring re-order and purchase orders for items to order.
* Liaised with user department on all queries requiring technical specifications.
* Negotiated prices, terms and conditions of purchase orders with prospective contractors and/or suppliers.
* Reviewed User Department Scope of Works in depth to ensure appropriate scope definition and compliance in terms of IPSL format and commercial representation.
* Prepared and generated Tender documents for all plants within the AUM complex.
Arranged for collection by tenderers and returned to Materials Department ensuring proper and accurate records were maintained.
* Coordinated supplier site visits and documented details of same for future reference.
* Coordinated and facilitated Bid Clarification meetings, ensuring minutes and action items were distributed to both User department and Contractors post-meeting.
* Coordinated and facilitated Tender Box Openings. Facilitated preliminary Bid Evaluation from a commercial perspective on the basis of price, delivery, terms of payment etc.
* Generated expediting reports and followed up with vendors on past due orders.
* Communicated with freight forwarders, arranged delivery and confirmed delivery times for foreign supplied materials as required.
* Communicated with foreign vendors to ensure all relevant shipping documents were prepared and sent prior to items arriving in the country as required.
* Recommended suitable supply arrangements, including consignment and blanket orders.
* Made periodic visits to vendors/contractors to access and inform upon supply/service capability.
* Ensured that all transactions were executed in accordance with ISO 9001-2000 purchasing procedures.
* Prepared and submitted monthly plant reports.
* Instrumental in the preparation of monthly departmental reports (inclusive of executive summary, HSEQ performance, purchase order report, tenders update, warehousing and inventory updates, customs clearance report.
* Attended weekly plant meetings.
* Prepared and delivered monthly presentations to top management.
* Ensured the completion of the required Computer Based Training exercises.
bpTT LC

Purchasing & Supply Chain Management Associate (on Contract) 2009
* Created Purchase Orders using SAP for the Drilling & Completions Team ensuring compliance with quotations, purchase requisitions and contract agreements.
* Provided other support functions.

INDUSTRIAL PLANT SERVICES LTD. - METHANOL 3
Materials Assistant (on Contract) 2008
* Provided support to the procurement, tenders and inventory functions for six methanol plants. (M1, M2, M3, M4, M5, M9)
* Generated re-order (stock), work-order (direct items), requisition (service) reports and other general reports from the JDE system at planned intervals, as required.
* Utilized reports to generate Quote Orders.
* Evaluated quotations received and made recommendations for the purchase order award in accordance with established and approved policies and procedures.
* Converted Quote Orders to Purchase Orders for various stock/spare parts by manufacturer.
* Utilized reports to identify Order Requests. (service requisitions)
* Reviewed each requisition item for quantity, delivery and specification requirements.
* Converted Order requests into Purchase Orders given all the necessary approvals were obtained (Plant Manager, Tenders Committee, Shareholder approval where necessary)
* Ensured all bid analysis forms indicated the relevant justification for Purchase Order award.
* Ensured a three-way match between quotation, requisition and purchase order.
* Updated contractors/vendors on the status of Purchase Orders.
* Regularly met with vendors concerning new/upgraded items available for sale.
* Assisted in the preparation of pre-payment letters for foreign vendors, indicating the relevant justification for advance payment.
* Printed approved purchase orders, faxed/mailed to vendor/contractor and maintained file copies.
* Often liaised with end-user departments in troubleshooting the purchase of particularly complex stock/direct items.
* Assisted in the evaluation, review and management of the vendor/contractor pre-qualification process.
* Reviewed all existing contractor/vendor pre-qualification packages; noted shortages or inconsistencies in the information required and ensured contractors/vendors re-submitted the required information in order to restore the integrity of the pre-qualification system.
* Assisted in short-listing approved contractor/vendor listing based on the points evaluation system.
* Prepared and generated tender documents for both local and foreign contractors for all Methanol Plants. Maintained record filing system of all tenders distributed and contracts awarded.
* Coordinated the schedule for pick-up of tenders, site-visits, response to bid-clarification matters, and timely receipt of bid responses.
* Updated and maintained Tender Schedule for all Methanol Plants.
* Generated expediting reports and liaised with vendors on past due deliveries.
* Worked with customs to identify critical and urgent shipments for customer clearance.
* Ensured the completion of the required Computer Based Training exercises to maintain the materials departments' safety performance.

MARKETING & DISTRIBUTION 2007-2008
Brand Manager
* Managed inventory levels of assigned brands through the development of Replenishment Action Reports
* Prepared Purchase Orders in line with RAR's
* Ordered inventory and continuously worked with warehouse personnel to control/manage the rotation of inventories
* Daily use of a blanket purchase order
* Checked conformance of invoices received from customs to prepared Purchase Orders and corrected any variances
* Negotiated with suppliers for best price through bulk-buying in peak season and promotional periods
* Ensured a quality customer/principal relationship

CARIB BREWERY LIMITED 2005-2007
Regional Export Representative
* Managed sales growth and brand identity in four regional markets
* Forecasted sales
* Worked with in-market distributors to manage budgets
* Performed market visits to assist in execution of brand-related promotions
* Prepared market/brand plans alongside in-market distributors
* Prepared monthly reports
* Functioned as the Point-of-Sale Material Coordinator. Liaison between Carib Brewery (Export Department) and all external agencies and suppliers for the procurement of all Point-of-Sale/Advertising/Merchandizing material.
* Instrumental in adding new suppliers to the supplier listing
* Prepared requisitions for POS material and ensured Purchase Orders were faxed and received by suppliers
* Liaised with advertising agencies with respect to media-related material for Export Markets.

ASSOCIATED BRANDS INDUSTRIES LIMITED 2003-2005
Export Representative
• Tracked current stocks and sales figures for the entire
Sunshine Snacks range in all export markets.
* Prepared pro-forma invoices in line with the stock variances in the market
* Worked with distributors to address stock variances
* Worked with the Purchasing team in developing the appropriate purchase orders as per Distributor order confirmations
• Tracked Expiry Reports for all brands. Raised the necessary purchase orders where necessary to replenish the stock situation.
• Organized orders (product and promotional material) to be shipped to the various markets. (involved regular interaction with advertising agencies in the sourcing and procurement of promotional material)
• Provided and updated pricing scenarios where necessary, for various products in their respective markets.
• Developed sales forecasts for all Caribbean markets

ANGOSTURA LIMTED 2002-2003
Graduate Work Intern

• Worked with the Purchasing team in raising purchase orders for promotional material for all brands.
• Regularly visited suppliers (advertising agencies) in order to manage the process of executing quality in the delivery of our orders as well as to ensure the timeliness of these orders.