Shanelle Jose

Jan. ‘23 - Sept. ‘23: Administrative & Operations Executive
Sept. ‘20 - Dec. ‘22: Administrative Assistant
 Reporting to Managing Director
RESPONSIBILITIES:
• Provides administrative office support: Answers & directs phone calls; assists visitor; organize & schedule appointments; search & book hotel & restaurant requirements; maintaining office equipment & supplies; develop & maintain a filing system.
• Supports account: submission & checking of expense claim.
• Support sales creating quotation.
• Customer service, before & after sales
• SAP key user: Sales & Distribution; & Material Management.
• Trains new employee in using SAP.
• Sales Force key user.
• Coordinating to Customs office.
• In charge of processing intercompany movements.
• Managing operation independently: Sales orders, Purchase Orders, Distribution, Invoicing.
• Managing material management independently: Inbound including import formalities; Outbound including export formalities; Inventory.
• Negotiating contracts with brokers/agents while ensuring the continuation and enhancement of services.
• Coordinating shipping plans & requirements.
• Providing the most economical costs while ensuring a good quality of service/product.
• Maintaining a document controlled system.
• Assisting Accounts with letter of credits, accruals and payment invoices.

2014 - 2020: Logistics/Purchasing Officer
 Reporting to Chief Financial Officer.
 Managing the overall responsibility of Logistics & Purchasing

2011 - 2014: Logistics/Purchasing Officer
 Reporting to Senior Procurement Supervisor.

August 2008 - 2011: Logistics Officer
 Reporting to Procurement Supervisor.

RESPONSIBILITIES:
• Managing imports & exports efficiently &independently.
• Monitoring transactions to protect the company’s assets & to support operations.
• Negotiating contracts with brokers/agents while ensuring the continuation and enhancement of services.
• Coordinating shipping plans & requirements.
• Coordinating with warehouse personnel and giving clear information and instructions.
• Providing the most accurate costs to the Tendering Department.
• Maintaining a document controlled system.
• Assisting Accounts with letter of credits, accruals and invoices.
• Supervising the purchasing while independently working on the logistics transactions.
• Creating Purchase Orders and Good Receipt POs through SAP Business One system.